Sign in

Administrative Assistant Manager

Austin, Texas, United States
October 04, 2016

Contact this candidate



***** **** ***** ***** **** 281-***-****

Austin, Texas 78734


Extensive experience in progressively responsible positions performing various executive administrative duties in support of several professional, legal, oil and gas areas, human resources and medical organizations. Proven ability to communicate well with diverse group and individuals at all levels within the organization. Organized and efficient with strong communications skills and the ability to manage multiple tasks in a fast-paced environment. I am seeking permanent or contract to hire position at this time.


Administrative and executive secretarial roles included many major oil and gas firms, energy companies, attorneys and various other industries including:

Relocated to Austin, Texas 1/16-Present

Terrabound Solutions, Inc. 9/14-01/16

Assisted President in a wide variety of duties as a one girl office assistant such as invoicing, internet research, accounts receivable and payables, calendaring, setting up appointments and from time to time running errands and assisting as a caregiver.

Temporary and Contract Assignments TSC Offshore Executive Assistant to CEO and General Manager (VP) 6/14 - 9/14

Provided total support to the executives of the company including but not limited to arranging interoffice weekly meetings, corporate, and international meetings with our UK, Beijing, Singapore, Dubai, Mexico using webinar. Took meeting minutes and transcribed for distribution internationally; reconciled all expense reports, heavy use of Outlook for in-house and of office meeting upkeep; typed all correspondence and other confidential documents. Worked with our Procurement Team on issuance of crane, rig and mud pump parts and shipping. Composed weekly newsletter of events here in our Houston office for China; was key point of contact for all of our Houston office.

RigNet, Inc. – Contract 3/14-5/14

Brought in to create and maintain vendor and contractor files, auditing compliance, execution and ensuring that all are up to date with proper liability insurances; integrating and merging the acquisition of a recent entity called Inmarsat, into their files, auditing and logging each into Excel worksheets. Typing everyday correspondence and overseeing the given project in its entirety.

Isramco Oil & Gas – Executive Assistant to VP and General Counsel 8/12-10/13

typed correspondence and legal documentation, maintained spreadsheets, set up in-house meetings, ordered catered food for meetings; reconciled expense reports, made travel arrangements, ordered catered food for meetings; audited landowners NPRI and RI payments and requested checks to be cut for those payments by Accounting Department; organized and set up file system for land owners; handled all confidential information and files.

Anadarko Exploration and Production Company LP Houston, TX 3/11-7/12

Senior Administrative Assistant – Appalachian Basin Contract

Performed a wide variety of duties for the Land Manager and 23 Landman, Land Analysts, and Land Specialists. Prepared proposals, agreements and other documentation. Created PowerPoint slides, agendas and minutes for various onsite and offsite meetings; heavy Excel spreadsheet and PowerPoint preparations. Mass scanning of Drilling Title Opinions, Assignments and other documentation for Anadarko partnerships. Gained knowledge of Citrix to send Daily Drilling Reports to the partners and also utilized SAP, Anorm and SharePoint software. Worked with IT Department with issues of the department’s Sharepoint, SAP and other software issues.

Boardwalk Pipeline Partners, L.P 7/09-2/11

Restructured human resource department using Ceridian; assisted in the Human Resources Department with general human resource issues and special projects within the organization.

Plains Exploration & Production – Supported V.P. of Acquisitions and Divestments 10/08-6/09

Took Two Year Sabbatical for family business and grievance for 2 Family Members 8/06 – 8/08

La Polla Industries, Inc. Houston, TX 11/05–7/06

Executive Secretary to CEO, CFO, Human Resources Coordinator, and Finance Manager

Provided everyday correspondence, and conversed with various attorneys on legal matters.

Created and reconciled expense reports, financial forecasts and performed various other duties.

Responsible for Accounts Payables/Accounts Receivables, ran monthly reports for departmental budgeting and financial forecasting.

Assisted stockholders and owners with financial forecasts and day to day demands as well as expense and payroll data. Created PowerPoint presentations for meetings of corporate governance, and attended annual stockholder meetings, as I was Corporate Secretary for our SEC filings, took meeting minutes and assisted in compiling data for these quarterly and end of year filings.

Was HR Coordinator for an entire Human Resources department which supported 45+ employees and coordinated all health, dental and 401K benefits as well as provided payroll for intercompany personnel and staff.

Coordinated and maintained employee files to include new hire paperwork, vacation schedules, and terminations.

Managed activities of human resources, health and medical insurance, payroll, and SEC filings for corporate governance and disclosure activities.

Scheduled various company evaluations for CEO's approval.

Scheduled International & domestic travel arrangements. Organizational Company Layoff

Ron Overman, Municipal Judge and Family Law Attorney Conroe, TX 11/03 – 10/05

Legal Assistant/Executive Secretary

Scheduled court dates, typed all pleadings and relative documentation.

Prepared all legal filings and calendared hearings, deadlines and prepared documents for service with the courts and associated attorneys.

Able to multitask and meet deadlines for clientele and court hearings.

Assisted in the coordination of case details with courts and associated attorneys.

ExxonMobil – Geology Department Houston, TX 2/02 - 10/03

Contract Administrative Assistant/Executive Secretary

Supported Vice President of Geology and a 45 member staff with al documentation needed, filed grids, maps and other relative documentation.

Arranged and coordinated meetings for Geology Department in the offshore exploration division.

Scheduled international and domestic travel arrangements, arranged visas, made hotel and vehicle reservations.

Well versed with oil & gas dictation and transcription.

Created Excel and PowerPoint slides and presentations for on and offsite meetings. Contract

Various contract assignments Houston, TX 6/96 – 9/01

Administrative Assistant/Executive Secretary/Assistant Property Manager

Placed on contract assignments as Legal Secretary for General Counsel of Swift Energy, and worked in Land Department and all that it entailed for Coastal Energy.

Performed one year contract for Crescent Real Estate as Property Manager. Duties included coordinating rent from tenants, parking cards, tenant access cards, Accounts Payables/Accounts Receivables, tenant requests and supervised maintenance and housekeeping staff.

E. Lynn Grisell & Associates, P.C., Attorneys at Law Houston, Texas 12/89 – 6/93

Office Manager/Administrative Assistant

Created Drilling Title Opinions, Division Order Title Opinions, Supplemental Opinions, handled and typed real estate transactions, Assignments, contracts, leases, wills and various other documentation. Handled all Accounts Payables/ Accounts Receivables along with payroll and insurance for 10+ attorneys.

SHRM Certifications - Applied Personnel Law and Human Resource Management

Software Microsoft Office (Word, Powerpoint, Excel, Outlook), Anorm, SharePoint, Ceridian, PRIMO, Lotus Notes and Real Estate software, Champions School of Real Estate completed, *Notary Public

REFERENCES - Furnished upon request

Contact this candidate