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Executive Assistant Sales

Location:
Bay, CALABARZON, Philippines
Posted:
October 03, 2016

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Resume:

FABELLA B. POTENCION - ARCILLA

** ******* ******

Brgy. Tunasan

Muntinlupa City

Cell No. 093*-*******

Objective: Employment in a company offering advancement to a proven professional

Professional Experiences

Company : MIRAX CORPORATION

2270 Pasong Tamo Extn., Makati City

Tenure : June 9, 2009 to May 23, 2016

Position : Executive Assistant to President

General Duty:

Provide administrative support to the President.

Responsibilities:

1.Co-ordinate the President’s schedule, appointments, reservations and travel arrangements.

2.Handle phone calls or take messages; manage the in/out faxing, emails and letters, maintains office records, filing and reference, etc.

3.Keep records of Insurance and payments.

4.Organize meetings involving multiple senior executives.

5.Greet clients and visitors to the executive office.

6.Plan, organize and co-ordinate functions and special events for the President’s clients.

7.Assist with the preparation of business presentation including text, overheads and electronic presentations.

8.Sort, and distribute incoming correspondence, including faxes and emails

9.Maintain orderliness of President’s room and Social Hall

Other Tasks assigned:

1.Prepare Purchase Order of office and pantry supplies.

2.Prepare daily bank deposits and monthly record of post-dated checks.

3.Update Music Library.

4.Update office directories.

Company : LANDCO PACIFIC CORPORATION

3rd Floor Centermall Bldg.

President’s Ave., BF Homes, Sucat

Parañaque

Tenure : April 25, 2007 – May 30, 2009

Position : Executive Assistant to the Vice President

Duties & responsibilities:

Programs and schedules of the VP

Regularly informs VP and attendees on change of schedule

Coordinates flow of information (conventional and electronic) internally and with other departments and organization

Handles logistics for board meetings

Administers reimbursements and liquidation of immediate superior

Other tasks assigned by the immediate superior from time to time

Participation in the corporate events and activities

Attends to required number of man-days of training per year

Company : MIRAX CORPORATION

2270 Pasong Tamo Extn., Makati City

Tenure : April 16, 2004 to October 25, 2006

Position : OIC – Assets Management

Duties and Responsibilities

Reports directly to the President

Assist in preparing monthly Balance Sheet, Statement of Peso Assets, Statement of Dollar Assets, Payments of International and Local Purchases

Handles and updates daily stock status

Updates daily transaction and purchases made in Hong Kong and other countries

Conducts annual physical inventory on all company’s equipment, furniture & fixtures

Updates Schedule of Collection on all tenants

Updates the following on quarterly basis:

Rental Schedule

Schedule of Real Estate Taxes

Schedule of Insurance Policies

List of Property Titles

List of Association Dues and other collectibles from tenants

Updates company’s library (vault)

Coordinates with Property/Bldg. Engineer for the scheduling of Air Condition general cleaning, pesticides spraying, fogging of buildings and condominium units

Attends to inquiries on properties for rent and/or sale

Provides secretarial and administrative support

Ensures availability of office and pantry supplies

Monitors daily housekeeping of the office

Performs duties assigned from time to time

Company : MADISON RETAILERS, INC.

2247 KODAK Bldg., Pasong Tamo

Makati City

Tenure : August 16, 2005 to May 15, 2006

Position : Administration & Purchasing Officer

Duties and Responsibilities

Reports directly to the President

Monitors monthly preventive maintenance of the following:

a.Company Vehicles

b.Air Conditioning Units

c.Pest Control

d.Office general cleaning

Supervise and monitor cleanliness of office, facilities and security personnel

Checks, monitors control of all monthly purchase(s) of office supplies and equipments

Recommends repair, refurbishing, replacement of office furniture and equipment necessary and approves the most reasonable quotation

Reviews, canvass sheets/price quotation of items/supplies and recommends purchase of the most reasonably priced quotation and with corresponding warranty after sales service

Strictly monitors all requisition, purchase, issuance and control of all official company forms, stationery, calling cards and the like

Monitors purchase, issuance of all pantry supplies and cleaning materials inventory

Directly in-charge of the utility personnel, responsible for maintaining cleanliness of the entire office and building premises

Company : MUNCHLAND, INC.

Tenure : January 17 to May 31, 2005

2nd Floor 2270 MIRAX Bldg.

Pasong Tamo Extn., Makati City

Position : Administration & Purchasing Officer

Duties and Responsibilities

Directly reports to the President and General Manager

Responsible in monitoring of employees’ attendance in the office and outlets

Responsible for the maintenance of company vehicles, office equipments and all company assets

Responsible in scheduling all deliveries to outlets

Checks and approves all supplies requisition

Monitors accurate deliveries o to all outlets

Assists in recruitment of administration and outlet personnel

Prepares memorandum, policies, rules and regulations and its implementation

Responsible in safekeeping of confidential and other files

Performs other duties assigned from time to time

Company : RIMA CORPORATION

2270 Pasong Tamo Extension

Makati City

Tenure : July 01, 2001 to December 30, 2003

Position : Executive Assistant to the President

Duties and Responsibilities

Reports directly to the President

Provides secretarial and administrative support

Keeps private and confidential files updated

Maintains updated various communication requirements of superior such as: emails, mails and routing of circulars and correspondences

Ensures availability of office & pantry supplies, and good working condition of office equipments

Conducts regular housekeeping in superior’s office

Prepares appointment paper for newly hired employees

Prepares documents such as; Contract To Sell, turn over appointments, working permits to building administration

Attends to tenant’s requisition, complaints, and other concerns

Ensures proper turn-over of the condominium unit and furnitures to the tenant

Send Statement of Account to building and condominium tenants

Conducts follow up and collection of tenant’s monthly dues and rentals

Coordinates with the Contractors for the schedule of AC general cleaning, fogging and pesticides spraying in all buildings and condominium units

Sends Contract To Sell for notary and furnish copy to tenant

Receives and counter-checks daily cash and/or PDC collection from provincial and Metro Manila stores

Performs duties assigned from time to time

Company : NEWTRENDS INTERNATIONAL CORPORATION

1254 KAMPRI Bldg. Pasong Tamo, Makati City

Tenure : December 16, 1999 to July 1, 2001

Position : Sales and Customer Support Executive

Duties and Responsibilities

Reports directly to TIMEX – Sales Director

Conducts provincial store visit to designated areas

Prepares Purchase Orders and ensures safe delivery of orders

Processes Customer Return Goods

Coordinates with provincial stores concerning Customers’ pending orders

Coordinates with Accounting Department concerning Customers’ overdue and unpaid account

Receives customer’s watches for repair and forwards to repairman

Ensures safe return of repaired watches to respective provincial and Metro Manila stores

Performs merchandising assignments, such as: distribution of counter cards, leaflets, tarpaulin banners, mobiles and others

Keeps updated price list, catalogues and Ageing Report

Generates customer monthly sales report and presents to immediate superior

Performs duties assigned from time to time

Company : GUESS? U.S.A.

Dii Bldg. Km. 21 West Service Road

South Superhighway, Muntinlupa City

Position : Legal Secretary

Tenure : April 10, 1996 to December 15, 1999

Duties and Responsibilities

Receives incoming document for notary

Furnish Treasury Department & HRD of notarized documents

Maintains copies of notarized documents for Court files and Notary’s copies

Prepares different types of documents assigned, to wit:

Application for Search Warrant

Cease and Desist Letters

Inventory Reports

Complaint - Affidavit

Counter-Affidavit, etc…

Strictly monitor schedules of hearings/arraignment of corporate lawyers

Updates legal files (pending or settled cases)

Sends monthly infringement report to Guess? Inc.

Acts as reliever in the absence of the Executive Assistants

Performs duties assigned from time to time

Company : GUESS? U.S.A.

Dii Bldg. Km. 21 West Service Road

South Superhighway, Muntinlupa City

Position : Executive Secretary to the President

Tenure : November 1997 to November 1998

Duties and Responsibilities

Reports directly to the President

Provides secretarial report and administrative support to the President

Responsible in safekeeping of private and confidential files

Maintains an updated various communication requirements of superior such as mails, emails and telegrams, routing of circulars and correspondences

Took dictations

Handled typing requirements

Prepares acetates, graphics and other materials for board presentation of superior

Ensures availability of supplies and equipments

Conducts regular housekeeping in superior’s office

Coordinates with SGV & Co. for the monthly payroll of managers and members of the Executive Committee

Acts as custodian in connection with the releasing of checks payable to SGV & Co. for payroll services fee

Prepares Performance Standard Review (PSR) for managers due for merit increase/appraisal

Sends approved PSR of managers to SGV & Co. for the effectivity of the approved new rate

Prepares appointment papers for newly hired officers

Keeps 201 files and all confidential files updated

Performs duties assigned from time to time

Company : BF CITI LAND CORPORATION

J. Elizalde cor. Cabarrus Sts.

BF Homes Subd. Phase 1

Parañaque, Metro Manila

Position : Sales & Documentation Assistant

Tenure : March 27, 1995 to March 30, 1996

Duties and Responsibilities

Prepares formal advise to Buyer for Loan Approval

Prepares sales documents (Contract To Sell, Promissory Note, Deed of Absolute Sale, and Clearance) based on approved loan amount and revised terms conditions, if any

Advise Buyer to come in the office for signing of documents and schedule house inspection

Counter-checks the documents then forwards the same to the Officers

Sends documents for notary

Furnish Accounting and Credit & Collection Departments upon booking of sale

Furnish Treasury and Credit & Collection notarized copies of sales documents

Assist in all sales activities

Performs duties assigned from time to time

EDUCATIONAL ATTAINMENT

School : Philippine Christian University

Cor. Pedro Gil St., Taft Ave. Manila

Course : BS Computer Secretarial

Year Graduated : October 1994

SPECIAL TRAINING/COURSES COMPLETED

200-hour Clerical Training (2 months) 200-hour Computer Practicum

FGU Insurance Corporation PLDT Company

Fire Claims Department BSG – Commercial Sales

16th Flr. BPI Bldg., Ayala Avenue 5th Flr. Allied Bank Bldg.

Makati City Ayala Ave., Makati City

SEMINARS ATTENDED

The Landmark Forum Seminar LIGHT TUTORIAL SERVICES

November 21, 22, 23 & 25 2003 BASIC MATHEMATICS COURSE

22nd Flr. Export Plaza Bldg. July 17, 19 & 20, 2005

Pasong Tamo, Makati City 2270 Pasong Tamo Extn.,

Makati City

Career Management for Tomorrow’s Business LIGHT TUTORIAL SERVICES

October 20, 2003 BASIC ACCOUNTING COURSE

Onstage Greenbelt, Makati City July 26, 27 & 28,2005

Harnessing Filipino Values for EFFECTIVE LEADERSHIP

Productivity and Job Satisfaction IN THE WORKPLACE

November 9, 1998 October 5, 2005

Guess? Philippines 4th Flr. RCBC Plaza

Carlos P. Romulo Auditorium

Positive Work Values and Attitudes

Development Seminar

September 26, 2997

Guess? Philippines

QUALITY MANAGEMENT SYSTEM (ISO 9001:2000)

February 20, 2006

MADISON RETAILERS, INC.

2247 KODAK Bldg. Pasong Tamo

Makati City

THE TALKSHOP LEARNING CENTER FOR LANGUAGE & CULTURE

May, June & July 2006

G/F Torre de Salcedo

184 Salcedo St. Legaspi Village, Makati City

PERSONAL INFORMATION

Birthdate : September 2, 1973

Birthplace : Manila

Sex : Female

Civil Status : Married

Religion : Catholic

Nationality : Filipino

Height : 5’5”

Weight : 128 lbs.

CHARACTER REFERENCES

Ms. ELIZABETH A. PALSIS

Vice President

RIMA CORPORATION

2270 Pasong Tamo Extn., Makati City

Tel Nos. 8102997/8195412

Ms. YANA FRONDA

HR Admin & Leasing Manager

MIRAX CORPORATION

2270 Pasong Tamo Extn., Makati City

Tel. Nos. 8102997/8195412

Ms. JEAN ZALDIVAR RAVALO

Audit Manager

FOREVER FLAWLESS FACE and BODY CENTER, INC.

11th Floor, One Corporate Center

J. Vargas Ave. cor Meralco Ave.

Ortigas Center, Pasig City

Contact No. 091********



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