Executive Assistant/Office Manager

Kristen Parsley

***** ***** ***** ****

Waynesboro, PA 17268

************@*******.***

240-***-****(cell)

Qualification Summary

Administrative Support professional with over 15 years experience in fast-paced environments demanding strong organizational and interpersonal skills. Trustworthy, ethical and committed to providing superior customer service to both internal and external contacts. Confident, detailed oriented, able to multi-task and prioritize tasks to meet all deadlines. Capabilities include:

Coordinate/manage general office functions

Coordinate monthly team building exercises and luncheons. Monitor and order needed office supplies, while staying within budget. Coordinate with outside vendors for routine maintenance for general office upkeep. Participate in meetings and generate and distribute minutes. Monitor calendars for multiple executives, schedule meetings and ensure materials for meetings are prepared and distributed timely.

General accounting and budgeting

Prepare and deposit all local bank deposits and reconciliation of 20+ bank accounts on a monthly basis with no discrepancies. Petty cash fund disbursements, replenishments and reconciliations with no discrepancies reported. Responsible for 25+ cash tills balanced daily with reported over/under of less than %. Quickbooks experience in bank reconciliations, AR/AP input and processing and report generation. Request and review credit references for new clients to determine credit worthiness and set credit limits for client accounts.

Accounts payable and receivable

Generated monthly statements for 300+ clients and posted payments on accounts received on a daily and weekly basis. Track accounts 30-60-90 days outstanding and follow appropriate procedures for collecting outstanding balances. Received invoices, reviewed against work performed and processed invoices for payments. Filed for court judgements and other collection measures when necessary.

Bid preparation and review

Responsible for receiving and tracking all RFP proposals received. Coordinated start up meetings to discuss RFP requirements, timelines, etc. Developed tracking sheet to facilitate information generation was timely and sufficient for submitting RFP’s on time. Generated RFP packages, choose contractors for distribution, received/ reviewed RFP packages and made recommendations for selection on commercial services.

General HR

Selected recruitment sites and services; reviewed resumes and selected best candidates for interview process. Scheduled and conducted interviews, ranked candidates on a pre-determined checklist and made recommendations for candidates to hire. Conducted new employee inductions, ensuring all required state and federal paperwork were completed and benefits were explained and appropriate forms filed. Worked with vendors during renewal periods to review existing benefit packages; made recommendations for additions/changes to benefits while being cost effective for the company. Mediated disciplinary issues, performance reviews, maintained employee files and participated in internal and external audits of HR records, policies and procedures. Reviewed employee handbook for compliance with state and federal regulations; revised policies as needed and trained employees on updates. Review, select and roll out health insurance annual renewals. Assist employees with changes to insurance elections and resolving billing issues. Submit and monitor short and long term disability claims and worker’s compensation claims.

Employment History

Office Manager Aspen Grove, Inc., Frederick, MD

Office Manager /Executive Asst Loiederman Soltesz Associates, Inc., Frederick, MD

Administrative Assistant Ausherman Development Corporation, LLC, Frederick, MD

Office Manager/Executive Assistant Global Credit Network, LLC, Germantown, MD

Office Manager Advantage Service Industries, Inc., Rockville, MD

Education

Salisbury State University BS Business Administration-Management/Human Resources

1991-1993

Frederick Community College AA Business Administration

1989-1991

Community Involvement/Outside Interests

President of HOA Board of Directors, bowling league member, active member of church, organize fundraiser for brain cancer walk annually, participate in multiple fund raising activities, walks, etc. throughout the year, country line dancing, kayaking, biking and hiking.

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