Administrative Assistant Engineering

MARY (LYNN) STOGNER

***** ******** ******* ***. #**** Katy, Texas 77450

*******@*****.***

Houston, 979-***-****

OBJECTIVE

Administrative Assistant

SUMMARY

Results-driven Administrative Professional with 19 years of experience in Manufacturing, Education and Service environments. Recognized for the ability to plan, organize and perform detailed tasks independently. Demonstrated achievements in the areas of:

Microsoft Outlook, Excel, PowerPoint,

Word, Adobe Acrobat, Visio

Assistant Facility Security Officer

Travel booking & expense reporting Event planning and catering

Conference and meeting scheduling Timekeeping

Employee processes Company switchboard relief

New employee onboarding Acts. receivable/payable PROFESSIONAL EXPERIENCE

Unemployed due to RIF resulting from downturn in oil industry. 5/2016-Present Omron Oilfield & Marine, Inc. - Houston, TX 8/2014- 5/2016 Houston drilling products, field service, custom parts, and customer training on drilling systems, control systems, and line- ups for the oil and gas industry.

Engineering Administrative Assistant

Reported to 4 Engineering Managers and the Director of Engineering. Additionally, provided administrative assistance for up to 50 engineers, designers and document control staff. General Administrative duties included:

Held an active role in creating the JET (Journal of Engineering Tasks), a device to track deadlines and progress of each engineer and designer. Initially an excel spreadsheet that I maintained, and later a Sharepoint document. Sorted data and prepared reports for weekly status review meetings with managers and Director of Engineering.

Created process flowcharts using Visio, and Work Instructions using Word.

Inserted comments and notes into equipment Owner’s manual.

Performed leg work to set up new vendors as necessary.

Managed manager calendars through Outlook and set up appointments as needed.

Scheduled meetings and prepared agendas and supporting documents as needed.

Ordered catering for working lunches and other department/customer events.

Booked domestic travel for department employees as needed.

Ensured new hired employees had necessary equipment and supplies.

Maintained Out-of-Office calendar to track employee attendance for the department.

Updated department Organizational Chart as necessary.

Maintained, ordered and dispensed office supplies.

Organized department team building events such as holiday lunches and employee birthdays.

Completed all mandatory training and Performance & Development Reviews on time.

Acquired additional training and passed exams to enhance my knowledge base.

Achieved certification for First Aid/CPR/AED. Was registered as a First Responder for the company.

Tracked department employee training in matrix training log.

Provided relief for company switchboard and reception area on a weekly basis. Unemployed due to RIF resulting in business site closure 1/2014- 7/2014 MARY LYNN STOGNER

BAE Systems- Sealy, TX Employment Verification – 1-800-***-**** / Employer Code – 13795 2/2006-12/2013 An international defense, security and aerospace company with a combined $35 billion in annual revenue. Engineering Support Specialist III

Reported to 5 Engineering Managers and the Director of Engineering. Additionally, provided administrative assistance for up to 40 engineers and designers, processed parts requests for prototype models, prepared drawing documents for submittal to government databases.

General Administrative duties included:

Set up and supervise the viewing of government secured documents.

Maintained and ordered office supplies.

Produced electronic versions of reports, using Adobe Acrobat, for agency submittals and general paperless filing of documents.

Prepared material purchase requests and attained approval signatures.

Created periodic reports, collecting data from various individuals and adhering to strict deadlines.

Managed calendars through Outlook and set up appointments and meetings.

Ensured new employees had necessary equipment.

Assisted in preparation of materials needed by the manager for conferences, correspondence and meetings.

Arranged international and domestic travel, meetings and teleconferences for staff members.

Directed employees to complete expense reports and weekly timesheets on time without penalties. KATY INDEPENDENT SCHOOL DISTRTICT, Katy, TX 7/2003-2/2006 Para Professional - Textbook Clerk, Library Aide and Workroom Assistant Distributed and collected student textbooks, performed inventory control and submitted reports to the district, ensuring budgets were met. Assisted librarian with student class periods and special projects, cataloged books, and handled check-outs and returns. Prepared classroom materials for teachers’ lesson plans resulting in a structured learning environment for students.

VOLUNTEER at Katy ISD Elem. School, Boy Scouts of America (BSA), Girl Scouts of America (GSA) 1992-2002 SELF-EMPLOYED, Katy, TX. Daytime in-home childcare provider. ALLIED VAN LINES, Houston, TX 1989-1991

Bookkeeper – Acts. Receivable

DAVIS BUSINESS MACHINES, Houston, TX 1984-1989

Accounting Department – Acts. Receivable and Acts. Payable EDUCATION

Indian Hills Community College, Ottumwa, IA. - A.A.S. in Business Management. Ottumwa Beauty Academy, Ottumwa, IA. - Cosmetology Attended numerous seminars, professional development classes and online courses. Microsoft Excel, Powerpoint, Word, Industrial Security, Export Control, Ethics and Code of Conduct TECHNICAL SKILLS

Microsoft Office 2010 (Outlook, Excel, PowerPoint, Word, Adobe Acrobat, Visio)

Concur (Expenses reporting).

BOLT and CorpTrav (Travel booking).

ADP and Peoplesoft (Employee personal maintenance, timekeeping, performance reviews, payroll, etc.).

AT&T Connect teleconferencing and telepresence.

PROFESSIONAL AFFILIATIONS

Inactive Public Trust issued by the U.S. Department of Defense Inactive U.S. Government clearance status. Clearance level available upon request. LEADERSHIP EXPERIENCE

Boy Scouts of America Den Leader and Pack Committee Chairperson Girl Scouts of America Troop Leader

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