Administrative Assistant Manager

Pamela C. Otis

**** ******** *****

Pittsburgh, PA 15236

Telephone 412-***-****

Email: ***********@*****.***

WORK EXPERIENCE

July 2010 – April 2014

University of Pittsburgh

NSABP Biostatistics Department – Administrative Assistant Duties:

● Administrative support for research nurses including proofreading and editing of protocol documentation, SOP revisions, FDA AdEERS submissions, database managing of files, spreadsheets, Power Point presentations for lectures and seminars, manage Medical Review Library, calendar management for appointments and meetings. December 2009 – July 2010

Children’s Hospital of Pittsburgh

Genetic Medicine Department – Senior Administrative Assistant Duties:

● Administrative support for Genetic Medicine Department practice manager, 2 physicians, and genetic counselors.

● Coordinate calendars, arrange meetings, travel arrangements, submit reimbursements for travel fees/dues, schedule clinical appointments, coordinate fellowship program with Magee Hospital.

● Update physician CV’s and resumes and research papers, grant proposal submission, order supplies, and prepare payroll.

February 2007 – December 2009

Children’s Hospital of Pittsburgh

Cardiac Heart Center – MUSE Administrator, Medical Secretary II/EKG Secretary Duties:

● EKG Muse administrator/data base manager for Children’s Heart Center providing upgrades and reconciliation of data integrity information on EKG test results for physician use.

● Administrative support for 3 pediatric cardiologists and 2 EP physicians providing proofreading, scheduling, calendar management, spreadsheets, ECHO department billing and balancing EOD ledger of activity charges, (familiar with ICD code charging), training backup support positions. October 2004 – June 2013

St. Clair Hospital

Medical Unit Secretary 6E-Post Surgery Unit

Duties:

● Administrative support for post-op unit. Coordinate all front desk activities including scheduling for tests, physician order transcription, admissions, discharges, receptionist, chart maintenance, ordering supplies, patient advocacy.

January 1996 – December 2012 (Weekends)

Bruce and Lou Favish

Maintenance Manager – Magistrate’s Courthouse

Duties:

● Manage maintenance needs for a magistrate’s courthouse including cleaning, repairs and ordering supplies, coordinate all building emergencies and concerns to appropriate services and people.

COMPUTER SKILLS

● MS-Office Suite (Word, Excel, Access, Outlook, PowerPoint), E-Mail, Adobe Acrobat, Prism, RightFax, Kronos, MUSE, Excelera, Sunrise, EPIC, Cerner, Internet Explorer. EDUCATION

● Baldwin High School

● CCACA – South Campus

● Phlebotomy Training Center

VOLUNTEER SERVICES

● Magee Woman’s Hospital – Eucharistic Minister

● St. Elizabeth Cloverleaf Area Ecumenical Assistance Program

● St Elizabeth of Hungary Catechist -1st Grade

● St. Paul’s Cathedral – Homebound Eucharistic Minister

● Catholic Hospice

● Catholic Charities – Refugee Placement

● St. Paul’s Monastery – Lector/Eucharistic Minister/Auxiliary – President /Choir member

● Birth Right of Pittsburgh

● Greater Pittsburgh Literacy Council

REFERENCES

Kathy Klocek ********@****.*****.*** #412-***-**** Bruce Favish *********@*****.*** #310-***-****

Karen Pearson #412-***-****

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