Manager Administrative Assistant
Resume:
Deana M. Myers
***********@***.***
Education
Big Bend Community College
Moses Lake, WA 98837
Associates in Applied Science Degree,
Office Information Management
Employment
SVZ-USA, Inc. – Othello, WA
HR Generalist: Work closely with supervisors, managers to ensure that all the company staffing needs are met, process payroll using ADP Workforce Now software, Analyze data downloaded from Time and Attendance software (ADP) for accuracy, communicating findings, ensure all benefits deductions are accurate in payroll and that proper
information is provided to the carriers, setup employee files to ensure protected information is kept confidential, manage and update employee information, records, and files, create various Human Resources programs and procedures for all company employees, assist HR Manager with various research/special projects and audits, setup, coordinate, schedule and conduct new hire orientation, create and post open positions internally and on-line, process all applications and resumes for all open positions, screen internal and external applicant resumes, setup and coordinate interviews for open positions, assist employees with questions/concerns regarding benefits, company policies/procedures, enter all training records into training platform, enter and terminate employees in ADP system, enter employee medical, dental, vision, STD/LTD and life insurance in provider websites, assist employees with benefits claims, FMLA and STD/LTD paperwork, enter payroll deductions, process employee pay increases, departmental changes, promotions, etc., process unemployment claims, enter L&I employer reporting into L&I system, setup, prepare information and coordinate company off-site quarterly meetings, manage unemployment benefit claims, update and maintain employee vacation and sick leave accrual in ADP and on vacation/sick spreadsheet, work with EHS Manager to setup safety training, plant sanitation training and lockout tagout training. Assist Finance department with A/P by creating and downloading invoices for billing to the insurance companies and ADP.
NickelSaver – Moses Lake, WA
Multi-Media Sales Representative: Enter classified and display ads for print on customer request via telephone or walk in. Prepare, update and maintain black and white and color display ads for print, suggest and advise customers on advertising options, outbound call current and potential customers for advertising options and specials. Create, maintain and update customer records. Take and input cash, check, credit and debit payment from customers.
Proof read ads before going to print. All while meeting deadlines and monthly sales goals.
TRS Staffing Solutions/Fluor – Contracted Employee At REC Plant – Moses Lake, WA
Administrative Assistant: Provided Administrative support to REC for corrections and consistency clean-up of parts descriptions in current systems for implementation into new system. : Provided Administrative support to REC for the: Control Room, 3.0 and 4.0 Spares, and Small Cap Projects. Provided full support for Fluor on-site contractors. Assisted Fluor O&M Project Controls Manager with financials, charts and data entry (weekly), client invoices: including reconciliation, coordinating, completing and submitting timecards and expense reports for Fluor Process Engineering, Zip Warehouse and other project staff for approval and processing. Created several table of contents for REC turnover packages. Called vendors to expedite parts, track shipments, and completed daily, weekly and monthly reports. Entered and assigned bin locations for parts, updated parts descriptions to include supplier name and part number, corrected miscellaneous misspellings, added additional information as necessary. Researched and developed off-site surplus inventory listing. Created a drawing legend that was implemented to help the engineers and technicians find different instruments and their locations for cause and effect testing. Create and update spreadsheets for spare parts ordering and for entering into the systems. Print and scan drawings, prepare binders. All other projects assigned to support the projects.
Combined Insurance
Agent: Helped current and new clients with insurance options. This includes going over current coverage and updated options. Setting appointments. Going to businesses, neighbors, current clients and new potential clients and presented coverage options. Filled out applications for coverage, accepted payment of coverage and sent applications and payments for processing.
TRS Staffing Solutions/Fluor – Contracted Employee At REC Plant – Moses Lake, WA
Administrative Assistant: Provided Administrative support to REC for the: Control Room, 3.0 and 4.0 Spares, and Small Cap Projects. Provided full support for Fluor on-site contractors. Assisted Fluor O&M Project Controls Manager with financials, charts and data entry (weekly), client invoices: including reconciliation, coordinating, completing and submitting timecards and expense reports for Fluor Process Engineering, Zip Warehouse and other project staff for approval and processing. Created several table of contents for REC turnover packages. Called vendors to expedite parts, track shipments, and completed daily, weekly and monthly reports. Entered and assigned bin locations for parts, updated parts descriptions to include supplier name and part number, corrected miscellaneous misspellings, added additional information as necessary. Researched and developed off-site surplus inventory listing. Created a drawing legend that was implemented to help the engineers and technicians find different instruments and their locations for cause and effect testing. Create and update spreadsheets for spare parts ordering and for entering into the systems. Print and scan drawings, prepare binders. All other projects assigned to support the projects.
Katana-Summit, LLC.
Office Manager: Provided Administrative and Secretarial support to all the Plant Managers and Supervisors, assisted the Accounting, Payroll, Human Resource and Quality Control departments with: coding of invoices, entering invoices, billing, matching packing slips with invoices, filing invoices and packing slips, filed documents in employee files. Revised the current invoice filing system. Prepared new hire orientation packets, set up interviews and sent out interview schedules. Created company visitor badge system, including log sheet. Provided complete back-up for Receptionist. Updated shop hourly charts weekly. Completed data entry and filing for QC department daily.
Moses Lake Industries, Inc. November 1999 - June 2007
Moses Lake Industries Inc.
Shipping Department: Prepared regular and rush shipments of Hazardous and Non-Hazardous chemicals in accordance with DOT and IATA Regulations. Scheduled regular and refrigerated trucks to pick up hazardous and non-hazardous shipments. Created customer invoices and packing lists to comply with customer requests. Printed, formatted and updated product, shipment and box labels. Labeled boxes with product, customer, and hazardous markings for shipment. Prepared packing pouches with packing lists, Material Safety Data Sheets, and Certificate of Analysis for product. Maintained MSDS data base, including updating and linking all MSDSs to the company-wide MSDS directory. Directed telephone calls, located employees, and took messages. Trained new employees on the phones and voice mail system. Assisted vendors and directed customers. Ordered all office supplies for the plant. Miscellaneous formatting, updating and creation of documents as necessary. Other assignments as necessary for employee, management and customer requests. Trained new and current employees for cross-training purposes on all aspects of the above listed duties.
Skills
Extensive knowledge and proficiency in Microsoft Word, Microsoft Office Suite, Excel, PowerPoint, Office 2000, Windows XP, ME, Vista, Office 97, Windows 98 and 95, Microsoft Outlook, Outlook Express, Great Plains.
Additional classes taken: Receptionist, machine transcription and 10-key. Various seminars focus - receptionist, Human Resources, Administrative Professionals, Payroll Law, HR Law
Knowledge of letter and memo formatting, electronic and manual filing, database management, grammar, spelling and punctuation. Ability to work well independently and with others.
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