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Administrative Assistant

New Haven, Connecticut, United States
October 26, 2016

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John Heller

*** ******* ***

New Haven, Connecticut 06511

References Available Upon Request

Administrative Assistant and Office Management with 6+ years of experience flawless preparation of presentations, preparing facility reports and maintaining the utmost confidentiality. 70 WPM typing and ten key by touch. Expertise in Microsoft Office Suite, QuickBooks, HTML CSS and WordPress. Looking to leverage my knowledge and experience into a role as Administrative Assistant.


Affinity Property Management Portland, OR

Property Management Assistant June 2015 – Aug 2016

Scheduled and coordinate meetings, appointments, answered calls, updated company profile online, and worked in high volume rental role for supervisors and managers

Maintained office services and supplies and processed all inbound and outbound billing invoices

Accounted for daily checks for deposit, invoices, month end bookkeeping and daily traffic

Collected and processed monthly rent checks.

Developed new filing and organizational practices, saving the company $3,000 per year in contracted labor expenses

Maintained utmost discretion when dealing with sensitive topics

Managed weekly monthly and yearly expense reports for department team members

Apartment Advantage and Career Strategies Beaverton, OR

Administrative Assistant Aug 2013 – June 2015

Typed documents such as correspondence, drafts, memos, and emails, and prepared 3 reports weekly for management

Opened, sorted, and distributed incoming messages and correspondence

Purchased and maintained office supply inventories, and being careful to adhere to budgeting practices

Greeted visitors and determined to whom and when they could speak with specific individuals

Recorded, transcribed and distributed minutes of meetings

Yards at Union Station Portland, OR

Administrative Assistant Leasing Specialist Sep 2011 – Aug 2013

Answered phones, processed paperwork, greeted new guests at reception

Worked in administrative roll for supervisor and manager

Processed rental applications, showed apartments to prospective residents

Used online resources to process leads and guest cards

Collaborated in a team based environment including six maintenance personal, three leasing agents, one assistant manager, one accountant and one office manager

Maintained filing system and office filing satisfaction for a 480 unit multi building community

Iron Mountain through Randstad Portland, OR

Imaging and Data Entry Assistant Aug 2010 – August 2011

Processed documents using fast-paced high accuracy ten key, typing and scanning

Managed team that scanned large volume documents and multi tasked between filing, digital document processing, error, and quality checking

Used Microsoft Excel to graph and spreadsheet locations in large warehouse

High volume scanning, filing and processing of documents for banking and insurance



Four years education in Social Sciences and Technical Communications

Recent class certifications in HTML, CSS, Dreamweaver, WordPress and Technical Writing


Expert in Microsoft Office

Organized and detail oriented

Ten Key by touch

70 WPM

Web and tech savvy, require little to no training

Experience in office, banking, finance, commercial and residential management

Self starter

Friendly, personable and experienced at front desk interactions with clients and customers

Professional References

Dustin Tash, Team Lead: Wells Fargo


John DeVos, Leasing Agent: Yards at Union Station


Peer References

Tristan Buser


Dan Lesage


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