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Administration

Location:
Great Neck, New York, United States
Posted:
October 26, 2016

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Qualifications Profile

Highly accomplished professional seeking to leverage professional experience and education.

*Office Management: Communicate with clients, employees, vendors and other individuals to answer questions, disseminate or explain information and address complaints.

*Communication/Relationship Management: Outstanding communication and interpersonal abilities with diverse staff, clients and management. Strong background as client contact to address inquiries, process detailed paperwork and ensure follow-up. Effective problem-solving skills for quick resolutions.

*Strengths/Accomplishments: Improving office administration, track record for providing leadership in the office and customer service functions. Track record for exceeding company goals and expectations.

Professional Experience

Havkins Rosenfeld Ritzert & Varriale, LLP – New York, New York 8/2005 to 10/2016

Reputable firm commencing operations on August 1, 2005 (former Partners of Ohrenstein & Brown, LLP)

Firm Administrator

Oversee daily operations managing three offices consisting of over 75 employees. Responsibilities including Administrative, Billing, Human Resources policies and procedures, Benefits, Payroll (Balance Point System) and submissions

Liaison between senior management, employees, and clients to ensure proper lines of communications critical in addressing problems requiring immediate attention and resolution; oversee company-wide accounting including manage processing of invoices, inventory and collections of outstanding receivables

Establish and maintain Human Resources-related employee files reflecting salary increases, garnishments, benefits, 401k, bonuses, payroll, W-2 withholdings, and Partner draws, exercising a highly level of confidentiality; fully manage preparation, submission and distribution of bi-monthly payroll for over 85 salaried employees, and annual performance review; Answer benefit questions for managers and employees; act as a liaison between employees and insurance carriers; assist with annual benefit renewals

Skilled at interviewing, hiring, training, and evaluating employees in areas of company procedures including conducting new employee orientations and set up/maintain personnel files; manage recruitment: write and place job vacancy ads, interview candidates; screen resumes, interviewing candidates, and hiring new employees

Prepare and process legal documents, E-Filing, docketing, prepare and process legal documents and papers; supervise secretaries

Ohrenstein & Brown, LLP – Garden City, New York 6/2004 to 8/2005

Law firm established over 20 years ago with prominence in all areas of practice

Legal Secretary

Prepare and process legal documents and papers, such as summonses, subpoenas, complaints, discovery and motions; organize and maintain document and case files

Head assistant to two senior partners and an associate; transcribe letters and reports from dictaphone and dictation as well as prepare and check for accuracy; Create and reconfigure a firm wide form bank;

Prepare and process expense reports, handle travel arrangements, facsimile, overnight mail, requisite supplies, printing and maintenance; collections and billing

Extensive experience and judgment to plan and accomplish goals for the benefit of the company to be more efficient

Melody Cherry

Morris, Duffy, Alonso & Faley, LLP – New York, New York 2/2003 to 6/2004

Legal Secretary

Assist a busy Partner and two associates

Perform secretarial and administrative duties for an attorney

Schedule and coordinate meetings, events, appointments and/or other similar activities for partner

Prepare legal correspondence and documents such as Memorandum of Law, Summons & Complaint, motions, IMEs and EBTs

Operate office equipment, including but not limited to Dictaphone, facsimile. Type, review, revise and finalize letters and reports.

Education

Nassau Community College – Liberal Arts

New York University (NYU) – Teaching

Metropolitan Institute of Network Technology (M.I.N.T.) – Computer Networking



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