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Finance, Accounting, Payables, Receivables, Collections, Reconciliatio

Location:
New York, New York, United States
Posted:
October 25, 2016

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Resume:

Devi Matai

***-** ******** ******, **, Jamaica Estates, NY, 11432. Ph: 718-***-**** * Email: acw792@r.postjobfree.com

EXPERIENCE

New York City School Construction Authority – Long Island City, NY

**/**07 - 1/2016

FINANCE SPECIALIST, Accounting Unit, Finance

Accounts Payable Functions:

Managed and timely processed checks, entered journal entries payment in MS Excel Summary of Journal entries spreadsheet, Cash Disbursement spreadsheet and Oracle Financial system

Reviewed and ensured verification policy for request for payment invoices are met with required documents and approval signature

Responded to request to stop vendors check at bank and completed necessary entries to void check

Processed vendors and contractors overpayment/refund/debit memo in a timely manner

Instituted cross check for accurate payment of projects cost

Accounts Receivable Functions:

Met departmental deadline for recorded entries and deposits of cash receipt

Entered, balanced and updated entries in Excel Summary of Journal entries, Excel Cash Receipt Disbursement and Oracle financial

Deposited /Scanned all finance cash receipts to appropriate banks

General Accounting Functions:

Facilitated monthly accounts payable Construction in Process analysis report to reconcile against the general ledger to meet audit requirement

Accessed, reviewed and ensured all monthly journal entries are recorded in MS Excel spreadsheet and Oracle Financial System for Manager’s approval and posting to the G/L

Assisted the Manager with the preparation of accrual and reports and other requests from Internal and External Auditors for year-end close

Reconciled Securities in Lieu of Cash Retainage bank balance against the general ledger

Prepared Securities in Lieu of Cash Retainage Statement for monthly activities of market value, deposits and withdrawal and created necessary journal entries to reflect changes

Oversaw the completion of forms/documents for account opening of Securities in Lieu of Cash Retainage

Implemented recurring schedules to cross check daily and monthly required tasks for smooth month end close

Resolved in a timely manner payment and receipt issues and discrepancies

Epsilon – Manhattan, NY

11/2006 - 11/2007

INTERNATIONAL ACCOUNTS PAYABLE / ASSISTANT STAFF ACCOUNTANT, Finance

General Accounting Functions:

Accrued Accounts Payables entries and booked banks interest for month end closing

Recorded fixed assets and prepaid accounts

Supervised coding of foreign countries payment invoices for correct general ledger accounts, cost center, branch and currency

Prepared spreadsheet for wire transfer details and submitted to treasury department to initiate wire payment

Audited travel and entertainment reimbursement for correct receipts, amounts and allowable reimbursement

Resolved payment issues

Communicated with international office representatives and ensured timely payments to overseas vendors and employees

Reconciled and converted all foreign currency payments to US dollars for monthly close

International Bonded Couriers – New Hyde Park, NY

6/2005 - 11/2006

ACCOUNTS PAYABLE COORDINATOR, Finance

Reviewed, coded to relevant G/L and cost center and converted foreign currency invoices for international shipping and office expenditure

Processed checks for Canadian vendors and payroll for Canadian employees

Resolved Canadian vendors inquires and payment issues

Reviewed and posted Canadian payments to General Ledger

Reviewed vendor aging report and acquired approval from department director for payments

Reviewed and analyzed vendor reconciliation of revenue and expenditure and ensured losses are not below profit margin

Reviewed and checked billing for unbilled customer charges and inform customer service and billing departments

Samuel Field YM & YWHA Inc. – Queens, NY

9/2003 - 6/2005

Queens, NY

ACCOUNTS RECEIVABLE/COLLECTION/BILLING BOOKKEEPER, Finance

Accounts Receivables/Collection Functions:

Supervised refund request and oversaw preparation of delinquency list and letters

Resolved issues and discrepancies relating to cash receipts and billing on an ongoing basis

Prepared Excel cash receipt spreadsheet

Applied cash receipts and updated client accounts in computer software

Coordinated with collection staff to contact clients for past dues and late payments

Received departments client invoices and calculated bill amount and input information in computer software for client billing

Processed monthly billing for clients and ensured mailing is done in a timely manner

EDUCATION

Baruch College, New York, NY, May 2002

Bachelor of Business Administration; Major: Accounting

TECHNOLOGY SUMMARY

MS Office (Excel, Word), Microsoft Outlook, Oracle Business Suite, Oracle JD Edwards, PeopleSoft, Marks & Fourgen

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