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office manager

Location:
Mumbai, Maharashtra, India
Posted:
October 19, 2016

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Connie Vaz

E-mail: acw4v3@r.postjobfree.com

Phone: (0) 970*******

Educational Qualification

Graduate in History from the Mumbai University in the year 1999

Diploma in Travel & Tourism from Trade Wings – Fort 1999 – 2000

Secretarial Diploma from Davar’s School for Secretaries – 2000 - 2001

PGDBA from Welingkar Institute of Management Development & Research – April 2014

(Specialization – General Management)

Currently learning French – from Alliance Francaise – 2015 Professional Experience – Overview

15 years of rich vast experience managing administrative functions. Key Role -

- Facilitating and driving facility management.

- Professional competencies in managing entire range of HR. functions

- Facilitate high level administrative assistance to CEO/MD & senior management by performing a full range of varied complex, sensitive, highly responsible administrative support functions

Personal Details

D.O.B - 23rd September 1977

Nationality - Indian.

Work Experience

Currently employed with National Bank Of Abu Dhabi : Office Manager & EA to Regional CEO

Since September 2015 Onwards

Onboarding and screening of vendors

Co-ordinate with Travel Agents for all travel of staff and visitors to the branch Property supervision and upkeep.

Inventory management and supervision.

Supervised the office renovation & property expansion with timely and proper co-ordination with the property interior designer/contractor and all other related vendors.

One point contact for all vendors.

Leave record maintenance & daily attendance maintenance.

Timely MIS updates to HO on HR / Admin related matters

Keep a proper record for all AMCs and ensure timely renewals

Vendor bill processing and payments

Co-ordination for CEOs office

- Calendar management

- Travel arrangements

- Co-ordinate with departments for various jobs as required by the office

- Various other secretarial jobs as required.

HR co-ordination

Coordination with HO for all new staff joining/onboarding process

Ensure all staff files are updated and complied as per requirement

Coordinate consultant for monthly documentation/MIS required for salary process.

Co-ordinate with HO for various online trainings to be completed for employees United Overseas Bank Limited: EA to Country Head

Since May 2013 – August 2015

Manage the office of the Country Head

- Calendar management

- Travel arrangements

- Co-ordinate with departments for various jobs as required by the office

- Various other secretarial jobs as required.

Co-ordinate with various HO departments/personnels for activities related to the Mumbai branch.

Administrative jobs

Travel Arrangements for UOB Mumbai staff & overseas HO travellers – ticket booking, hotel room reservations, car bookings, Visa related co-ordination.

Screening and onboarding various new vendors

Property supervision and upkeep.

Inventory management and supervision.

Supervised the office renovation & property expansion with timely and proper co-ordination with the property interior designer/contractor and all other related vendors.

One point contact for all vendors.

Leave record maintenance & daily attendance maintenance.

Keep a proper record for all AMCs and ensure timely renewals

Vendor bill processing and payments

Assist in HR related matters

Opened the Group Gratuity Account

Handle the complete onboarding process of new employees

Ensure the employee files are update

Co-ordinate with HO for various online trainings to be completed for employees

Assist operations in various activities such as 1) preparing borrowing receipts and maintaining a track records 2) prepare MTM letters for forward contracts.3) Circulate few reports to HO as required 4)

Aditya Birla Management Corporation Ltd : EA To Dy. CEO Financial Services Business October 2007 – May 2013

Managed the office of the Dy. CEO – Financial Services Business Group

- Calendar management

- Travel arrangements

- Coordinate board meetings

- Coordinate for team meetings

- Timely official & personal bill payments.

- Keeping a track of all the investments done and timely payouts as and when required. ICICI Prudential AMC Ltd – EA to MD

September 2006 – October 2007

Managed the office of MD

- Coordinate for all Travel arrangements

- Timely official vendor bill payments

- Keeping a track of all the investments done and timely payouts as and when required.

- Coordinating board meetings and client meetings. - Involves setting up the board room with all the basic needs for the meeting, Projector setups and getting video/telephonic conference connected as per request.

- Incase of customer complaints, scrutinizing the case before elevating it to my boss. Also ensure proper coordination with the respective departments/personnel’s. HDFC BANK Ltd. : EA to Country Head Corporate Banking July 2005 – August 2006

Coordinate for all Travel arrangements

Coordinating with the team reporting to my boss.

Handle all other follow up and self- correspondence jobs Sajjan India Limited. Export house: EA To Head Sales July 2001 – June 2005

Coordinate for all Travel arrangements

Coordinating from India itself for all exhibitions participated in India & abroad.

Independently handled the imports department.

Job involved - acquiring orders, keeping a track of the various shipments in process, keeping a check on the proper flow of the required documents for timely shipments and also handling after shipment claims – if any.

Paramount Shipping & Management – EA To Dy. GM

October 2000 – June 2001

Maintaining a record of the crew on board or crew to be recruited.

Doing the monthly payment calculations (Related to the crew on board).

Helping the manning department.

Maintaining various agreements etc.

Conducting various secretarial day to day jobs.

M.S. Travels – Visa & Ticketing Agent

June 1999 – January 2000.

Flight Reservations. Acquiring passports & visas for various clients.



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