Lynn M. Dudley
My goal is to obtain a position with a growth-oriented company
offering opportunity for advancement and professional development. 5400 Humble Camp Rd
Dickinson, TX. 77539
acw4dm@r.postjobfree.com
EXPERIENCE
Air Products & Chemicals LaPorte, TX.
Administrative Assistant 2011-2013
Ordering of office/IT/meeting supplies utilizing online purchasing tools; maintaining minimal issues.
Updated procedures through established work processes. Compiled training reports and coordinate training class inventory Coordinated information with Websites, SharePoint, and other electronic media repositories.
Planned and organized various events such as
lunches/dinners/special events.
Coordinated and resolved maintenances.
Submitted purchase requisitions and receive on purchase orders through SAP
High Performance Communications Dickinson, TX
Office Manager 2008– 2011
Managed all financial transactions- including journal entries, financial statements for lenders and prepared bank deposits Responsible for collections, account reconciliation and all customer invoicing
Performed all A/P functions
Generated payroll both in house and using outsourced payroll company
Managed online payments to vendors and performed bank reconciliation
Managed budget and expenses
Generated all W-4 and 1099 tax documents
Remotely managed 2 satellite offices
Worked with CPA for month end and year end accounting close Managed flight schedules for all employees who traveled Calculation of per diem
Communicate via written correspondence and/or telephone. Successfully resolve customer inquiries and complaints. Maintain standard filing system for the district office Petty cash custodian.
SKILLS:
Alp hanumeric Filing, Confidential
Records Management, Data
Entry, Knowledge of Office
Equipment
Customer Service, Mail
Distribution, Multi-line Switchboard
Operations, R eception Duties,
Stocking and Supplies.
Editing and Proofreading, Payroll
Preparation, ADP Payroll,
Research and Reporting,
Executive Travel & Itinerary
Arrangements.
Proficient in Internet Research,
E-Mail, MS Office, MS Office XP,
Windows, Adobe Acrobat, Visual.
Experience in Lotus Notes,
AS/400, MAS90, SAP.
Certified Six Sigma Specialist
EDUCATION:
Collage of the Mainland,
League City, TX. 2010- Quick
Books program training
CompUSA, Webster, TX, 2008-
Microsoft Word, Powerpoint, Excel
Advanced program training
San Jacinto Central, Deerpark,
TX 1988 Emergency Medical
Tech (EMT) Certification
Valley High School, L ouisville,
KY 1984-1987
Rothe Enterprises INC. JSC Houston, TX
Administrative Assistant 2003 – 2008
Provided administrative and scheduling support to management of the Space Vehicle Mockup Facility (SVMF) both contractor and Civil Servant.
Scheduled and maintained meetings for multiple groups. Scheduled training classes for individuals in the organization and maintained database to keep Astronauts/ Divers and Office employees current in required training
Scheduled and organized social functions and various other duties.
Scheduled and coordinated travel arrangements.
Compiled agenda, recorded and distributed minutes for numerous meetings.
Ordered supplies and input orders for purchase requests into Navision system.
Maintained organizational charts, meeting calendars and action item lists.
Coordinated and scheduled personnel training & maintain training database.
Center Telecommunications System (CTS) Coordinator. Trained new employees on processes and procedures. Preparation and maintenance of documentation.
Created and maintained file system for record
Member of Safety Committee 2003 - 2004
United Space Alliance, Houston, TX
Administrative Assistant 1997 –
2003
Updating the previous day shippers
Verify that paperwork of incoming units matches the part number and serial number on the unit.
Deliver reconciled paperwork to the customer service office for processing.
Move units within the department as required, from receiving to inspection, then to the technicians, also to and from the bond room.
Transfer shipping documents from customer service office to the department lead/supervisor.
Various clerical responsibilities are required such as data entry, copying of forms and filing
Assist with managing shop new and used inventories as required.
Pulled orders using Task Performance Sheet (TPS) for Aerospace techs
Performed annual inventory