Brenda F. Allen

301-***-**** acw45e@r.postjobfree.com

SENIOR LEVEL

PROCUREMENT MANAGEMENT PROFESSIONAL

Fiscal and operations leader with a demonstrated record of exceeding goals and facilitating change management to support optimal institutional outcomes.

Relevant Core Competencies

Supply Chain Management

Strategic Supplier Sourcing

Process Improvement

Contract Negotiations

Distribution Management

Six Sigma Understanding

Inventory Maintenance

Budgeting/Forecasting

Operational Leadership

Relationship Building

Training/Mentoring

Personal Management

Selective Accomplishment

Board of Education of Prince George’s County

The second largest school district in the State of Maryland with a budget of $1.9 Billion, servicing a diverse populations of 129K students including pre-K-12 grade as well as adult education program and 18K employees.

Director – Purchasing & Supply Services 9/2012 – 07/2016

Developed solicitations for RFPs, IFBs, RFQ, and RFIs and oversaw the evaluation process for vendor selections including contract negotiations and awards.

Lead contract negotiation and managed contract life cycle such as IT and procurement system migration. Subject matter expert negotiating (MSA, SLA, Hardware Agreements, and Master Service Agreements, Leasing Agreements, pricing and legal restrictions) advised management to ensure compliance.

Provided executive leadership in procurement spending of more than $350 million for support schools.

Established policies, systems, procedures and objectives to assess and align programs to meet or exceed organizational goals based on procurement best practice principles.

Consistently outperformed in Performance Metrics for Purchasing, Minority Business, Supply Services and Shop Stores to ensure quality operations and to maintain superior sustainable performance, resulting in an annual saving of $28 million and cost avoidance over $55 million.

Executed minority business plan to increase W/MBE participation from $90 million to over $150 million. Exceeded Board goals of 30% by achieving MBE expenditures for all fund categories from fiscal years -2013-2016 totaling over $130 million annually or 37% percent for all expenditures.

Increased local business participation 25% consistently three years.

Developed and implemented the school-wide US Bank Procurement Card (P-card) which reduced procurement cycle tine by 68% with a projected cost saving $1.2M in the first year.

Recognized two (2) consecutive years by the State of Maryland for exceeding minority business participation goals.

Developed and provided guidelines for user interface with procurement services.

Monitored vendor invoices to ensure timely payments in accordance with established contract payment terms and to reduce outstanding payment owed at year end which aided Accounts Payable meet their annual invoice payment performance metrics of 98%.

Collaborated with General Counsel to maintain a thorough knowledge of all aspects of contracts and to establish standard terms and conditions for the hundreds of agreements executed annually.

Brenda F. Allen 301-***-****

Supervisor – Purchasing & Supply Services 3/2007 – 9/2012

Met or exceed performance management goals and objectives, including efficiency goals of operational excellence for six consecutive years for timely purchase order creation, sourcing, contract awards and minority participation.

Consistently outperformed in Balance Scorecard for Purchasing, and Minority Business to ensure quality operations and to maintain superior sustainable performance.

Managed the implementation of data warehouse to tract and monitor compliance.

Exceeded Board goals of 30% by achieving MBE expenditures for all fund categories from fiscal years 2008-2013 totaling over $90 million annually or 33% percent for all expenditures.

Recognized six (6) consecutive years by the State of Maryland for exceeding minority business participation goals.

Oversaw and organized the preparation of annual contracts for learning materials, commodities, services and supplies for over 200 county-wide schools and offices resulting in annual saving of $28M and cost avoidance of $12M.

Increased local business participation 25% consistently six years. Supervised procurement of goods and services, solicitations and awards for schools and offices.

Monitored vendor invoices to ensure timely payments in accordance with established contract payment terms and to reduce outstanding payment owed at year end which aided Accounts Payable meet their annual invoice payment performance metrics of 98%.

Oversaw the solicitation process for RFPs, IFBs, RFQs and RFIs, vendor selection, score carding and evaluation of vendor solution to include contract negotiation and development.

Obtained quotes and proposals for material and services to meet departmental requirements.

Sourced and qualified suppliers according to quality, price and delivery specifications

Collaborated with General Counsel to maintain a thorough knowledge of all aspects of contracts and to establish standard terms and conditions for the hundreds of agreements executed annually

Reviewed quotes, proposals, requisitions, and purchase orders for accuracy and conformance with established policies, procedures, and guidelines.

Supported and assisted the Director as needed.

Coventry Health Care

The fourth largest healthcare insurance provider with an average spend exceeding $100 Million and servicing 10 Million clients.

Strategic Contracts Manager 8/2005 – 3/2007

Coordinated contract and vendor management activities for IT requirements with a focus on streamlining capital plan purchases of hardware, software and other related spend while developing and supporting RFI/RFQ/RFP projects as part of the organization’s vendor evaluation, selection and implementation activities facilitator.

Negotiated pricing and business terms to support business owner’s needs, mitigate risk, and maximize value resulting in annual saving and cost avoidance of $2.5 million from 2005 – 2007.

Maintained positive, strategic relationships with suppliers while reviewing strategic supplier performance on a quarterly basis.

Developed and implemented central electronic contracts database repository providing easy access to contract information and flexible flow for contract support for hundreds of plans, service providers and affiliates nationwide.

Analyzed specifications, supplier capabilities, and market conditions to determine the best source for procurement supplies and services.

Obtained quotes and proposals for material and services to meet departmental requirements.

Sourced and qualified suppliers according to quality, price and delivery specifications.

Reviewed quotes, proposals, requisitions, and purchase orders for accuracy and conformance with established policies, procedures, and guidelines.

Supported and assisted the Director as needed.

Xerox Corporation

Business services, document management and workflow solutions to help businesses and governments work better.

Sales Representative 01/2005 – 08/2005

Brenda F. Allen 301-***-****

The George Washington University

The largest institution of higher education in the nation’s capital with an average annual spend exceeding $500 Million.

Contract Specialist 9/2002 -1/2005

Analyzed, evaluated, negotiated, administered and awarded highly technical complex types of contracts for fleet management, copier program, supplies, services, and information technology which resulted in a saving of $7.5 million over three years.

Managed the fleet management leasing program resulting in a cost saving $1M over the term of the lease

Increased local supplier participation for staffing augmentation, copier, mailing, and courier services by 20%

Analyzed specifications, supplier capabilities, and market conditions to determine the best source for procurement supplies and services.

Obtained quotes and proposals for material and services to meet departmental requirements.

Sourced and qualified suppliers according to quality, price and delivery specifications.

Reviewed quotes, proposals, requisitions, and purchase orders for accuracy and conformance with established policies, procedures, and guidelines.

Supported and assisted the Director as needed.

Professional Career History Prior to September 2002

Anne Arundel Medical Center Suburban Hospital

Central Sterile Distribution Supervisor Contract Analyst

Distribution Manager

Montgomery General Hospital Purchasing Supervisor

Purchasing Agent Buyer

Education and Certifications

MS Purchasing/Acquisition/Contracts Management University Maryland University College

BA Mass Communication McNeese State University

Certification Certified Commercial Contract Manager George Washington University

Certification Sterile Processing Tech IAHCSMM

Technology Proficiencies

Microsoft software (Project, Word 7, Excel, PowerPoint, Access), Meditech Computer System (Financial Accounting, Purchasing and Inventory Control System), Pyxis Computerized Supply System (Controls the dispensing of medical/surgical consumable supplies), and Oracle (Financial Accounting, Purchasing and Inventory Control System).

Affiliations

National Institute Governmental Purchasing Association School Business Officials Alpha Kappa Alpha Sorority Incorporated, Metropolitan Washington Council of Governments

Contact this candidate