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Administrative Assistant

New York, New York, United States
October 14, 2016

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Barbara J Gilchrist


An Administrative Assistant providing 15 years of experience to major corporations and online companies. I’ve maintained a proven track record of meeting deadlines, being highly organized, and efficiently prioritizing and handling multiple tasks. Excellent attendance and work ethic

Professional Experience

Bankruptcy Legal Assistant

June 2015 to Present


Greet clients in person or on the telephone; answering or referring inquiries

Creation of Excel spreadsheets inputting client information

Ensuring and maintaining operation of office equipment and calling for needed repairs

Typing speed of 65 wpm

Transcribing dictation of letters and documents using Microsoft Word.

Sending and receiving electronic mail for the attorney

Doing research on legal matters through LexisNexis

Maintain attorney’s calendar by scheduling meetings, appointments and posting court dates

Scheduling consultations with prospective clients and the attorney

Opening and maintaining database on consultation and client files for a Chapter 7, 13 or 11 Bankruptcy

Ascertaining information on clients, printing court calendars and uploading petitions, motions and orders via Pacer

Budgeting and ordering of office supplies

Freelance Administrative Assistant

December 2011 to June 2015


Prepared bankruptcy documents for processing in Microsoft Word

Import information from web research into Excel spreadsheets

Provided general and legal transcription service using strong proofreading skills

Facebook/Twitter social media maintenance

E-mail handling

Created databases and spreadsheets in Excel and Smartsheet to improve management and reporting accuracy

Excelled within deadline-intensive environment, ensuring accurate and on-time completion of all projects

Assisted in all areas of administrative work including data entry, receptionist duties, file organization, research and development

Answered telephone for the client forwarded to online telephone support

Legal, Medical, & Regulatory Administrative Assistant

June 2010 to January 2011


Operated a multi-line telephone to pass on messages to marketing personnel

Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies

Prepared folders and maintained records of new diabetes products

Provided efficient customer service to clients

Scheduled product meetings for marketing personnel

Created databases and spreadsheets for tracking purposes

Managed incoming and outgoing calls for busy marketing office

Liaised with vendors to order and maintain inventory of office supplies

Scheduled and confirmed appointments for entire legal, marketing and regulatory staff

Maintained and prioritized daily tasks and projects including: call logs, appointments, travel, expense reports and general errands

Intellectual Property Law Assistant

August 1999 to April 2010

IBM EAST FISHKILL – Hopewell Junction, NY

Increased meeting efficiency by developing meeting agendas

Managed Site Counsel and coordinated weekly project team meetings

Assisted in the development of meeting agendas to increase meeting efficiency

Provided support towards Site Counsel and Attorneys in managing operation workflow

General and legal transcription

Scheduled local, domestic and foreign travel

Standardized department filing system

Consistently praised by management for the quality and timeliness of reports, attention to detail, exemplary customer service delivery and team-player attitude

Maintained detailed administrative and procedural processes that reduced redundancy and improved accuracy and efficiency to achieve organizational objectives

Composed and drafted all outgoing correspondence and reports for attorneys

Coordinated all department functions for team of 20 employees

Oversaw inventory and office supply purchases

Handled, processed and distributed confidential information


Capella University (online)

Informational Technology, B.S

Dutchess Community College, Poughkeepsie, NY

Business Administration, A.S.

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