AYESHA SULTANA
Admin Executive
Mobile: +91-924******* E-Mail: acw0ah@r.postjobfree.com
LinkedIn: https://in.linkedin.com/in/ayesha-sultana-35aa7330 Skype Id: ayesha_sultana2171
Best time to call: Any time
Seeking for an administrative role, where my experience and expertise can be broadly utilized
SUMMARY
Talented and resourceful professional with 7 years 8 months of experience in Handling entire gamut of Administrative activities, Planning, Management and Supervision with multifunctional experience in Office Administration
Currently, associated as an Executive Assistant, at Tata Consultancy Services, India
Demonstrated excellence in performing Internal Audit (SOP & Service Standard Audit), competent in utilizing Optimum Manpower Resources, best allocation of resources in time
Demonstrated ability to provide administrative services to senior managers
Experienced in coordinating projects and keep track of records and files
Possess effective communication and interpersonal skills, with an excellent team building expertise; interact positively with a wide range of people, and establish relationships based on respect
Exceptionally organized and effective in Inventory Management, Planning & scheduling, Safety Compliance and Team Building & Motivation
I have submitted my application under Canada Express Entry for a PR with a profile number: E000655296.
SKILL SET
Planning, Management & Supervision
Office Management
Client and Event Management
Canteen Management
Space Management
Housekeeping Management
Asset Management
Vendor Management
Purchasing & Billing
Staff Planning
Planning & Scheduling
Negotiation
Report & Document Preparation
EDUCATION
»Bachelors of Law, Osmania University, Hyderabad India (2014)
»Bachelor of Science in Microbiology, Osmania University, India (2008)
LANGUAGE SKILLS
»Fluent in English
EXPERIENCE
Tata Consultancy Services Limited TCS Nov 2008 – Till Date
Admin Executive
Executive Assistant:
»Spearheading day to day administrative activities
»Arranging team meetings, writing MOM‘s, detailed action plan & Closure
»Involved in travel / ticketing arrangement for administrative head
»Leading and managing the consisting of 125 members
»Assisting in yearly contracts management for service providers
Client & Event Management
Handling all client visits & event management
Involved in arrangements of the F & B, Transportation, Hotel Arrangement & conference room arrangement
Involved in arrangements of F & B & other logistics required for Interview drives at the campus
Space Management:
Ensuring the proper seating arrangement for new joinee, making sure the system, phone and other stationery are properly allocated
Electronic Security:
Providing Access Cards & Access to the new joinee, entry cards to the employee’s
Taking care of the BMS – Building Management System
Conducting CCTV Drills monthly basis
Arranging extra cameras as per the project requirement
Handling Electronic security audits as per the project requirement
Involved in monthly reconciliation of the access levels, Monthly employee reports, arranging critical areas report as per the requirement
Physical Security:
Ensuring the proper security management at the campus
Managing entry of the visitors, clients & guests as per the process
Involved in deployment of the guards as per the requirement
Housekeeping Management:
Overseeing the activities of purchasing housekeeping material as per the requirement & Managing Indent
Involved in deployment of housekeeping staff, managing of the housekeeping activities
Up keeping of the facility
Purchasing & Billing:
Involved in purchase of the required material in canteen,dispatch, housekeeping, Electronic & Physical security
Overseeing PO Generation, Monthly Bill processing, Timely payment of the vendors.
Canteen Management:
Taking care of all the Canteen activities
Managing daily F&B requirement, Menu selection, checking Food, maintaining healthy & hygienic environment in the kitchen canteen
Involved in Canteen staff management
Arranging food festivals, canteen bills processing
Purchasing of crockery & cutlery for kitchen, canteen & executive dining room
Arranging food in Executive Dining Room in client visits.
Vendor Management:
Handling vendor data, Arranging service provider cards after completion of BGC process
Involved in monthly reconciliation of the vendor data
Arranging monthly vendor meeting, writing MOM of the internal & vendor meeting
Asset Management:
Cataloguing the admin assets available at the location
Involved in quarterly reconciliation of assets, auditing the assets
Generation of Asset Id’s for the new equipment
Tagging of the Asset Id’s
AVAILABILITY
Willing to Relocate
Do not have a bond with the current employer
REFERENCES
Available upon request