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Management Executive Assistant

Location:
Hyderabad, Telangana, India
Posted:
October 11, 2016

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AYESHA SULTANA

Admin Executive

Mobile: +** 924******* E-Mail: acw0ah@r.postjobfree.com

LinkedIn: https://in.linkedin.com/in/ayesha-sultana-35aa7330 Skype Id: ayesha_sultana2171

Best time to call: Any time

Seeking for an administrative role, where my experience and expertise can be broadly utilized

SUMMARY

Talented and resourceful professional with 7 years 8 months of experience in Handling entire gamut of Administrative activities, Planning, Management and Supervision with multifunctional experience in Office Administration

Currently, associated as an Executive Assistant, at Tata Consultancy Services, India

Demonstrated excellence in performing Internal Audit (SOP & Service Standard Audit), competent in utilizing Optimum Manpower Resources, best allocation of resources in time

Demonstrated ability to provide administrative services to senior managers

Experienced in coordinating projects and keep track of records and files

Possess effective communication and interpersonal skills, with an excellent team building expertise; interact positively with a wide range of people, and establish relationships based on respect

Exceptionally organized and effective in Inventory Management, Planning & scheduling, Safety Compliance and Team Building & Motivation

I have submitted my application under Canada Express Entry for a PR with a profile number: E000655296.

SKILL SET

Planning, Management & Supervision

Office Management

Client and Event Management

Canteen Management

Space Management

Housekeeping Management

Asset Management

Vendor Management

Purchasing & Billing

Staff Planning

Planning & Scheduling

Negotiation

Report & Document Preparation

EDUCATION

»Bachelors of Law, Osmania University, Hyderabad India (2014)

»Bachelor of Science in Microbiology, Osmania University, India (2008)

LANGUAGE SKILLS

»Fluent in English

EXPERIENCE

Tata Consultancy Services Limited TCS Nov 2008 – Till Date

Admin Executive

Executive Assistant:

»Spearheading day to day administrative activities

»Arranging team meetings, writing MOM‘s, detailed action plan & Closure

»Involved in travel / ticketing arrangement for administrative head

»Leading and managing the consisting of 125 members

»Assisting in yearly contracts management for service providers

Client & Event Management

Handling all client visits & event management

Involved in arrangements of the F & B, Transportation, Hotel Arrangement & conference room arrangement

Involved in arrangements of F & B & other logistics required for Interview drives at the campus

Space Management:

Ensuring the proper seating arrangement for new joinee, making sure the system, phone and other stationery are properly allocated

Electronic Security:

Providing Access Cards & Access to the new joinee, entry cards to the employee’s

Taking care of the BMS – Building Management System

Conducting CCTV Drills monthly basis

Arranging extra cameras as per the project requirement

Handling Electronic security audits as per the project requirement

Involved in monthly reconciliation of the access levels, Monthly employee reports, arranging critical areas report as per the requirement

Physical Security:

Ensuring the proper security management at the campus

Managing entry of the visitors, clients & guests as per the process

Involved in deployment of the guards as per the requirement

Housekeeping Management:

Overseeing the activities of purchasing housekeeping material as per the requirement & Managing Indent

Involved in deployment of housekeeping staff, managing of the housekeeping activities

Up keeping of the facility

Purchasing & Billing:

Involved in purchase of the required material in canteen,dispatch, housekeeping, Electronic & Physical security

Overseeing PO Generation, Monthly Bill processing, Timely payment of the vendors.

Canteen Management:

Taking care of all the Canteen activities

Managing daily F&B requirement, Menu selection, checking Food, maintaining healthy & hygienic environment in the kitchen canteen

Involved in Canteen staff management

Arranging food festivals, canteen bills processing

Purchasing of crockery & cutlery for kitchen, canteen & executive dining room

Arranging food in Executive Dining Room in client visits.

Vendor Management:

Handling vendor data, Arranging service provider cards after completion of BGC process

Involved in monthly reconciliation of the vendor data

Arranging monthly vendor meeting, writing MOM of the internal & vendor meeting

Asset Management:

Cataloguing the admin assets available at the location

Involved in quarterly reconciliation of assets, auditing the assets

Generation of Asset Id’s for the new equipment

Tagging of the Asset Id’s

AVAILABILITY

Willing to Relocate

Do not have a bond with the current employer

REFERENCES

Available upon request



Contact this candidate