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Administration, General Office Support

Location:
Doha, Doha, Qatar
Posted:
October 12, 2016

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Sreekumar T.P. Kurup

E-Mail : acw00q@r.postjobfree.com,

Mobile: +974 55092590

Asst. Admin. Manager/Site-Office Administrator/Senior Project Secretary/HR-Admin. Assistant/Document Controller

Objectives

Seeking a Challenging and growth oriented career where I can utilize my innovative skills and training towards the achievement of organizational goals by my cent percent hard work and dedication.

Professional Summary

I have more than 15 years of work experience in different organizations in Middle East as Office Administrator, Executive Secretary and Document Controller in the field of Engineering & Construction Companies and Trading Companies.

Middle East – 15 years.

Working Knowledge.

Site Administrator/Executive Secretary

Job responsibilities include regular day to-day correspondence and Site Administration. Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations. Take minutes of meeting and maintain records for the operations and project team. Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department. Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department. Perform data-entry, recording, printing and filing duties.

Overall Site Administration includes coordination with Head Office, enrolling new staff and ensuring their proper mobilization, preparing Staff Timesheet (using Attendance Management System Software), providing administrative support to management and staff related services, procurement of office supplies and consumables, maintenance of office equipment and furniture & general upkeep of premises of all the sites, maintaining leave Schedule, monitoring Staff Check-in & Check-out, official Memos concerning Site Administration, Controlling general back office staffs. Arranging vehicles and accommodation. Fleet management. Coordinating with Camp bosses. Ensuring the facilities and well being of staff and camp. Reporting to Project Manager for site works and reporting to Admin. Manager for staff facilities.

Document Controller

Implement standard procedures for receiving, dispatching, distributing & filing of documents being handled in the section.

Filing/Storing and data maintenance in such a manner that Information should be available for all concerned persons at anytime.

Monitoring the entire Project’s related documentation.

Ensuring that correct procedure format is being used and all documentation, drawings and specifications are up to date and at the correct revision.

Ensure that the “Document Control Procedure” is applied through to project execution.

Dispatch documents and comments internally and externally as per distribution matrix.

Responsible for administration and archiving of project documents.

Employment History

August 2016 to till date

Company Tecton Engineering & Construction LLC

Nature Construction Company

Location Doha, Qatar

Position HR/Admin. Coordinator

Project Kahramaa Project – Installation of Emergency TFSs & Internal Piping Improvement in selected areas.

January 2015 to July 2016 – Worked as Freelance Recruiter in India.

Sourcing through various job portals, networking sites, head hunting, Online resume mining references, advertisements & Internal Database.

Interacting and Liasoning with the clients to get an understanding of their various requirements in order to provide optimum service

Keeping the candidates updated about the interview schedule and feedbacks.

Bridging the gap between the Client & Candidate with respect to Compensation offered, Date of Joining and other related concerns.

Follow-up with candidates for Post-Employment Reference Checks, Notice Period Negotiations, etc, till joining.

November 2006 to October 2014

Company Contrack Cyprus Ltd. (A subsidiary of Contrack International Inc. U.S.A)

Nature Construction Company

Location Doha, Qatar

Position Site office Administrator/Executive Secretary

Projects (1) Qatar Science and Technology Park, Education City, Qatar

(2) Al-Udeid US Air Base - FY-07 Project, Qatar

(3) SIDRA Medical & Science Project, Qatar (QR 9.00 bn)

Client: Qatar Foundation – OHL Contrack Joint Venture

Responsible for all the administrative processes within the Office, as well as providing general secretarial support to enable the smooth and effective functioning of the office.

Job Responsibilities

Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations

Take minutes of meeting and maintain records for the operations and project team

Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the project team and department

Support the officers and project team in daily admin roles and assist to keep stock of stationary supplies for the department

Perform data-entry, recording, printing and filing duties

Undertake any ad-hoc admin projects/duties as required

Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc

Assist to check and verify staff claims and invoices for project team

Prepare and raise purchases requisition for purchase of office equipments for new staff.

Regular day to-day correspondence and Site Administration.

Overall Site Administration includes coordination with Head Office.

Coordination with all Departments includes Plant/Garage, Security Dept, Time Keepers, Document Control Section, etc.

Fleet Management.

Enrolling new staff in Attendance Management System and ensuring their proper mobilization.

Issuance of site ID Cards.

Preparing Staff Timesheet (using Attendance Management System Software)

Coordinating and communicating activities for the Office, including all employee events

Procurement of office supplies and consumables

Maintaining suitable and sufficient office stationary levels.

Establishing stationary requirements for the Office

Maintenance of office equipment and furniture.

General upkeep of premises of all the sites

Maintaining leave Schedule and preparing site and store clearances.

Monitoring Staff Check-in & Check-out

Official Memos concerning Site Administration

Controlling general back office staffs.

Follow up the issuance of fuel cards/books and to maintain proper records for control purpose.

July 2006 to October 2006

Company G.P. Zachariades Overseas

Nature Construction Company

Location Bahrain

Position Executive Secretary/Document Controller

November 2004 to June 2006

Company International Trading & Contracting

Nature Trading and Construction

Location Bahrain

Position Office In-Charge/Executive Secretary

January 2000 to October 2004

Nature Construction & Infrastructure

Location Kerala, India.

Position Admin. Assistant

December 1992 to July 1997

Company Al-Ruqee Industrial Marketing

Nature Trading Company (Suppliers of Industrial Equipments)

Location Al-Khobar, Saudi Arabia

Position Asstt. Admn. Officer / Executive Secretary

1986 to 1992

Different Companies in Gujarat India in various responsibilities

Career Statement

“I feel that my greatest strengths are firstly my willingness to take responsibility for all the administrative duties within an office. Secondly my skill at working efficiently as part of a team, and forming solid personal bonds with other staff members, and thirdly my desire to work with existing management teams on any ad hoc tasks.”

Personal Abilities

Service orientated, Responsiveness, Leadership skills, Professional judgement, Problem solving, Super organised, Decision making, Energetic, Self control, Excellent communicator, Tactful & articulate, Well organised, Influencing skills.

Software Skills

Microsoft Word, Excel, Power Point, Data Entry

English Typing Speed:60 w.p.m.

Academic Qualification

Bachelor of Commerce

Personal Details

Date of Birth : 25-05-1964

Marital status : Married

Nationality : Indian

Languages know : English, Hindi, Malayalam

Passport No. : K3840892

Date of Issue : 05th December 2012

Date of Expiry : 04th December 2023

Place of Issue : Doha, Qatar

Driving Licence : Valid Indian and Qatar Light Motor Vehicle Driving Licence.

References

Upon request.



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