Administrative Assistant Management
Resume:
Natosha V. Matthews
Madison, AL 35758 US
Mobile: 256-***-****
Email: *.*.********@*****.***
Work Experience
Huntsville City Schools
Huntsville, AL 35810 United States
06/2014 - Present
Salary: 33,400.00 USD Per Year
Hours per week: 50
Administrative Assistant/ Office Manager
Duties, Accomplishments and Related Skills:
Performs a variety of administrative functions. Scheduling appointments, transferring calls, giving information to callers, and taking dictation. Composing memos, transcribing notes, and researching information and data as well as, creating presentations. Generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports (lowest level).
Enrolling and registering students in a centralized data system shared amongst several school systems across the state of Alabama. Ensuring the safety and confidentiality of all personal documents given to me by parents of students during the enrollment process. Strategically placing students in specific classes based on information provided. Creating master schedules as well as, scheduling individual students into specific elective courses.
I also compile information to develop the annual budget. I also perform the mandatory bookkeeping responsibilities required to properly support the organization. Resolve payroll discrepancies, ensure all timecards are approved in a timely manner, handle input of all leave and substitute information, as well as, maintain employee records. While serving as the liaison between the facility and district HR, other duties include but are not limited to in-processing of new employees and maintenance of current employees, and also presenting information to HR for resigning employees.
Freedom School
4800 Sparkman Drive NW
Huntsville, AL 35810 United States
06/2014 - 07/2014
Salary: 500.00 USD Bi-weekly
Hours per week: 40
Project Director
Duties, Accomplishments and Related Skills:
This was a summer position in which my duties consisted of: entering student data into a set database for purposes of a summer learning program, ensured that teachers were properly staffed as well as, students were placed with proper staff per need, age, and experience. Reported to the program director to fulfill in house tasks such as: field trips, guest speakers, daily curriculum, and other obligations by the guidelines in our policy and procedure manual. Met with parents and students weekly to discuss progress and areas where reinforcement was needed. Handled discipline and other tasks throughout the duration of the camp.
*Only served for one month due to the time period set for Huntsville City School's 11 month employees.*
Huntsville City Schools
2600 Garvin Road
Huntsville, AL 35810 United States
08/2012 - 06/2014
Salary: 13,680.00 USD School Year
Hours per week: 45
Clerical Assistant/Administrative Assistant
Duties, Accomplishments and Related Skills:
(Via EPSCO temporary agency)
Performed a variety of clerical assistant and administrative functions. Scheduled appointments, gave information to callers (transferred calls), and handled student data. Composed memos, and researched and created presentations, lead trainings, created fliers and important 'take home' information for parents and students. Generated reports, handled multiple projects, and prepared and monitored invoices and expense reports (entry level).
TMDE Activity
U.S. Army TMDE Activity (USATA)
Building 5435, Fowler Road
Huntsville, AL 35898 United States
05/2003 - 08/2003
Salary: 8.84 USD Per Hour
Hours per week: 40
Clerk GS 03
Duties, Accomplishments and Related Skills:
I provided telephone and receptionist services; filed material and maintained office filing systems; received and controlled incoming correspondence; reviewed outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors; performed typing, stenographic, or transcribing duties; composed complex, but non-technical correspondence; and various other clerk duties which included but were not limited to: answering and transferring phone calls, utilizing the copier and fax machines, resetting passwords, scanning medical documents, and working closely with contract workers.
*Held a security clearance for position.
TMDE Activity
U.S. Army TMDE Activity (USATA)
Building 5435, Fowler Road
Huntsville, AL 35898 United States
05/2002 - 08/2002
Salary: 7.63 USD Per Hour
Hours per week: 40
Clerk GS 03
Duties, Accomplishments and Related Skills:
I provided telephone and receptionist services; filed material and maintained office filing systems; received and controlled incoming correspondence; reviewed outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors; performed typing, stenographic, or transcribing duties; composed complex, but non-technical correspondence; and various other clerk duties which included but were not limited to: answering and transferring phone calls, utilizing the copier and fax machines, resetting passwords, scanning medical documents, and working closely with contract workers.
*Held a security clearance for position.
Education
Columbia College Huntsville (Redstone Arsenal Campus)
Associate's Degree (General Studies) 05/2016
GPA: 3.33 of a maximum 4.0
Credits Earned: 89 Semester hours
Major: Business Administration Minor: Human Resource Management and Management
Relevant Coursework, Licenses and Certifications:
AGS. Currently enrolled as a full time student working toward my Bachelor of Science in Business Administration. Anticipated graduation date is October 2017.
Received AGS May 2016 and will receive an AS.BS., as well as, gain my certificates for HRM and Management, December 2016. My final graduation date is October 2017 where I will receive my Bachelor of Science in Business Administration with a concentration in Human Resource Management and Management.
Job Related Training:
I have been trained financially (sending and processing invoices, basic bookkeeping duties, federal programs spending, budget creating, use of general ledger numbers, and other general accounting procedures). I am also a certified medication assistant for the state of Alabama as of September 2015. Several in house trainings regarding payroll, time keeping, kronos (time clock), substitute and overtime pay, absence submission, and EOY checkout procedures. FY budget training consisted of year end budget entering, next year budget estimations, and creating budgets. Trained to request job requisitions, enter resignations, interview, schedule trainings, and other in-processing and out-processing requirements and duties.
Affiliations:
OES - Former Secretary
Huntsville City Schools Student to Student Liaison (For Military Students) - School Coordinator
References:
Name
Employer
Title
Phone
Andrea Carter Alorica
Production Team Lead/ Supervisor
Barbara Holt
Self Employed
Cook/Owner
*************@*****.***
Regina Jones
Huntsville City Schools
Student Data Generalist
******.*****@***-***.***
Jacqueline Jefferson Huntsville City Schools
Special Needs Assistant
********************@*****.*** Indicates professional reference
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