Administrative Assistant Management

Wendy Cruz 832-***-****

***** ***** **, ********, ** 77502 *********@******.***

Professional Profile

Valuable accountant administrative professional with over 9 years of experience integrating, reviewing, and reporting critical financial information to support strategic financial and business decision making. Oversees and performs all daily and monthly employee time trackers, while collaborating with colleagues, contractors, and vendors to guarantee the timely completion of various projects. Core competencies: Team building, Human Resources, Training/Development, Team Facilitations, Problem Resolution. Proficient in: Windows XP, MS Office 2003, MS Excel, SAP, Track, Fluent in Spanish write/speak.

Career History

Jacobs Services- Texas City, TX March 2014 – February 2015 QA/QC Administrative Assistant

Document Control of all new and revised drawings for Mechanical, I&E, and Civil/Structural.

Submit all Turnover documentation to third party once project was completed.

Update multiple spreadsheets daily along with assisting on weld log depending on needs.

Make electronic and hard copy of all Test Procedures and Turnover books. Mistras Group- La Porte, TX March 2011- March 2014 Executive Administrative Assistant & Timekeeper

Analysis of financial trends and variances to compile data for forecasting of all monthly, quarterly and yearly reports.

Accounting responsibilities to include regular and complex invoicing for labor and expenses.

Responsible for all banking transactions and reconciliations.

Applied effective strategies for cost control daily among employees as well as general company and employee purchase orders.

Responsible for employees activity tracking, payroll, coordinating the new hire process, and employee terminations.

Working regularly with contract interpretation and administration and interacts with regional and corporate accounting.

Ensured the efficient day-to-day running of all business operations and provide confidential administrative support to the site manager.

Handle most Comdata transactions for per diem.

A/R for a portion of the Houston area sites.

CCC Group- La Porte, TX November 2005- Feb 2011

Administrative Recruiter

Assist with management of HR functions, such as recruiting, labor relations, compiled new hire orientation packages and employee benefits issues. Created and modified human resource documents.

Make travel arrangement and housing for temporary employees and manage per diem. Register and set any and all employees training needed based on position and project.

Manage financial operations; including accounts payables and accounts receivables.

Coordinated financial operations and handle office task such as purchasing office supplies correspondence, document preparation, shipping, and file management. Prepared and maintained departmental information, including timesheets, expense reports, contracts, and invoice payments.

Education

San Jacinto College – Pursuing Bachelors in Business Management

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