Administrative Assistant Sales

Elvia Lyzette Colon

**** **** ******, ***. *

Brooklyn, NY 11228

Cell# 347-***-****

********@***.***

EXPERIENCE:

*/** – Present Department of Education, Long Island City, NY

Waste Coordinator, Division of School Facilities/Sustainability Department

• Assist in the initiation and implementation of the 2016 Zero Waste Plan

in NYC schools

• Serve as a liaison between all NYC Custodian Engineers and DSNY in

regards to missed refuse and/or recycling collections, illegal dumping,

and issues concerning recycling and sorting in 1,300 school buildings

• Place orders to DSNY for replacement of recycling bins for schools

• Place orders to DSNY for containers needed at schools for clean

outs of old furniture and/or the recycling of books

• Assist in distributing OEM bins to schools that do not have storage

space in schools

• Prepare Agendas and take and transcribe Minutes at Sustainability

biweekly Organic Meetings

• Coordinate Meetings/Trainings both in-house and elsewhere

5/09–6/14 Pedowitz Machinery Movers, Brooklyn, NY/Long Island, NY

Administrative Assistant

• Answered phones

• Assisted in auction vending procedures

• Prepared Sales Orders, Bill of Ladings, and proposals

• Took credit card payments

• Entered data and invoiced customers using QuickBooks

5/08 – 3/09 Concord Limousine, Brooklyn, NY

Sales

• Prepared proposals and sent them out to potential customers

• Interacted with customers regarding their open or non open accounts

• Took credit card payments

• Inputted and adjusted information in Aleph system

9/04 - 7/07 NYC Department of Education, Brooklyn, NY

Administrative Assistant to Community Education Council 20

• Served as primary day-to-day liaison between the council

and Department of Education staff.

• Coordinated logistics related to council meetings and related

events. Secured necessary building permits, made arrange-

ments for school safety agents, etc.

• Prepared council meeting notices, agendas, minutes, briefing

materials, and food, prior to our monthly meeting, or any other

community meeting(s).

• Transcribed notes of all council meetings.

• Answered telephones and assisted parents in either the English

or Spanish language on their child’s personal matter.

• Prepared and maintained council yearly budget records of

reimbursable expenses of council members. Provided appro-

priate and accurate reimbursement forms and documentation to

the Regional Operations Center to generate payment.

• Inputted food service orders in the computer for Principal/Teacher

trainings/conferences for the entire Region 7.

1/96 - 9/04 S&S Machinery Corp., Brooklyn, NY

Administrative Assistant to CEO

• Maintained calendar and travel arrangement(s) and expenses.

• Setup Conference room(s) with proper documents/pamphlets.

• Provided administrative support throughout the company in the

sale of machinery.

• Managed in-stock machine inventory.

• Transcribed all correspondence from dictation.

• Provided translation assistance for Spanish speaking clients.

• Provided initial machinery sale information to clients (both

international and domestic).

• Performed other routine administrative duties as needed.

5/95 - 1/96 Gramercy Park Medical Group, New York, NY

Administrative Assistant

• Provided administrative support to physician.

• Transcribed Minutes at weekly counselor/patient meetings.

• Admitted patients and entered daily medical cards.

• Maintained payroll book.

1/95 - 4/95 Sanwa Securities (USA) Co., LP., New York, NY

Legal Secretary to General Counsel

• Provided administrative support to General Counsel.

• Maintained calendar and legal files.

• Transcribed all correspondence from dictation.

• Managed outside law firm expenses.

• Prepared various arrangements, along with other general

office duties.

6/86 - 1/95 S&S Machinery Corp., Brooklyn, NY

Secretary

• Provided administrative assistance to three salesmen.

• Transcribed all correspondence from dictation.

• Created and maintained filing systems for all machine sales.

• Screened incoming calls and routed machine inquiry calls to

appropriate sales personnel.

7/84 - 5/86 Capital National Bank, New York, NY

Executive Secretary to Data Processing Manager

• Provided administrative support to Data Processing Manager.

• Transcribed all correspondence from dictation.

• Entered data and posted daily bank work.

SKILLS: Stenography (pitman) 85wpm, Typing 70wpm, Apple Macintosh (Windows) 2.0, Word

Perfect, MS Word, Access Database, Internet, Aleph System, QuickBooks, Microsoft

Office 2013, Excel 2010/2013, Word 2013, Outlook 2013

LANGUAGES: Fluent in Spanish

EDUCATION:

9/81 - 6/84 Norman Thomas Commercial High School

Graduated 1984 – Business/Secretarial and General Studies

References Available Upon Request.

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