Legal Secretary Administrative Support

FATELIN GUY 908-***-**** (home)

**** ******* ****** 908-***-**** (cell)

Plainfield, NJ 07060 ***********@*****.*** (e-mail)

SUMMARY

Senior. Legal Administrative Assistant with 13 years of experience providing legal administrative support to Attorneys, Project Supervisors, and Paralegals at a large pharmaceutical corporation, Sanofi.

Proficient using Lotus Notes (Matters Manager), Ceridian, Concur, Ariba, and Microsoft Office (Word, PowerPoint, Excel)

Experienced in international /domestic meeting and teleconference planning, along with coordinating international and domestic travel arrangements and expense reporting.

PROFESSIONAL EXPERIENCE

Sanofi, Bridgewater, NJ April 2002 – September 2015

Legal Secretary, US R&D and Commercial Law

Provide legal administrative support to multiple Attorneys, Project Supervisors, and Paralegals to enhance Attorneys and legal professionals’ effectiveness by providing information-management support; represented the Attorneys and legal professionals to clients and others.

Maintained calendars by planning and scheduling domestic and international conferences and teleconferences.

Coordinated travel arrangements and expense reporting via Concur.

Represented Attorneys by communicating and obtaining information; followed up on delegated assignments; discretion to act in absence of legal professionals and when to refer matters to Attorneys.

Conserved Attorneys time by reading, researching, reviewing, verifying, and routing correspondence and legal documents.

Drafted letters and various legal documents, including Confidential Disclosure Agreements and other miscellaneous generic contracts (Master Clinical Trial Agreements, Work Orders, Amendments and Assignment and Assumption Agreements, Sponsored Research Agreements, Clinical Research and Development Agreements).

Created files for all clinical trials start-ups using Lotus Notes - Matters Manager contracts data tracking application, obtained signatures, scanned and e-mailed fully executed agreements to various clinical sites/Universities, updated Matters Manager database with final executed agreements; filed completed records; prepared completed clinical trial studies for off-site storage.

Welcomed guests and clients by greeting them in person or on the telephone; answered or directed inquiries.

Agere Systems, Berkeley Heights, NJ February 2001 – April 2002

Legal Secretary/Global Commercial Law

Provide administrative support to Corporate Counsel, Attorney and Paralegal.

Prepared various internal/external legal correspondence (Microsoft Office Suite – Outlook / PowerPoint).

Processed expense reports and vendor payments.

Coordinated domestic / international travel arrangements for attendance at various external legal conferences, arranged domestic / international teleconferences, maintained multiple and busy calendars, document preparation using Microsoft Word / PowerPoint for various presentations.

Prepared and processed Non-Disclosure Agreements, mentored replacement secretary.

Lucent Technologies, Murray Hill, NJ January 1997 – February 2001

Legal Secretary

Provide administrative support to various Corporate Counsels, Executive Assistant to Senior VP & General Counsel, and contract Attorney in specialty areas such as Commercial & Corporate and Securities.

Prepared internal / external correspondence, expense reports, vendor payments, prepared and maintained attendance records.

Coordinated travel reservations for various legal conferences (domestic and international), and maintained calendars for multiple legal professionals.

Document preparation using Microsoft Word and PowerPoint for various presentations, reports and contract agreement.

Assisted with Law Division projects on “as need” basis, to ensure deadlines are met in timely manner, contributing to successful needs of the business.

Substituted for Senior VP and General Counsel (Officer) in Executive Secretary's absence as well as for Lead Corporate Counsel and back-up to secretary who was responsible for processing Nondisclosure Agreements.

AT&T Microelectronics Law Group, Berkeley Heights, NJ June 1995 – December 1996

Legal Secretary

Provide administrative support to General Attorney.

Word Processing (Microsoft Word) - prepared contract agreements, various reports and Nondisclosure Agreements.

Maintained calendar appointments, prepared weekly input for time tracking (CMTS) for maintaining attendance records, and processed expense reports.

Coordinated domestic / international teleconferences as well as travel arrangements.

AT&T, Basking Ridge, NJ August 1993 – June 1995

Legal Mobile Secretary

Provide general secretarial support for Attorneys in all New Jersey locations.

Prepared internal/external correspondence, Word Processing (Microsoft Word) for contract agreements.

Completed core courses for Law Division Secretarial Certification Program, and substituted for legal secretaries in various specialty areas and locations during absences.

AT&T, Bell Laboratories, Murray Hill, NJ September 1983 – August 1993

Secretary

Assistant to Department Head in Polymer Chemistry Research Department and 12 departmental members.

UNIX®, typing, steno, daily budget tracking for monthly summary, travel arrangements (coordinated arrangements for employment candidates).

Processed incoming and outgoing mail, prepared Technical Memoranda, Releases, expense reports, purchase orders, and maintained weekly accurate time records.

Substituted for Director’s secretary, primary backup for secretary to Journal (Macromolecules), and mentored replacement secretary.

Secretarial support to Divisional Administrative Head August 1984 – June 1985

Administrative support to Research, Divisional Administrative Head.

Steno, heavy telephone contact and interaction with all levels of management and divisional personnel on daily basis, budget tracking, processed divisional personnel correspondence for proper approval (Payroll Change Notices, Letter Agreements, and Termination of Employment).

Senior Stenographer September 1983 – August 1984

Learned AT&T Bell Laboratories typing and secretarial procedures.

Provided general secretarial support to Department Heads in Research and Development Group during secretaries’ absences.

Harold L. Hamlette, Esq., Plainfield, NJ November 1982 – September 1983

Legal Secretary

Secretary to Corporation Counsel, City of Plainfield, NJ.

Steno, typing, dictaphone, filing, daily interaction with clients, financial institutions, court system administrators, Attorneys, real estate agents, prepared various legal documents, maintained calendar, and mentored replacement secretary.

Muhlenberg Regional Hospital, Plainfield, NJ November 1979 – November 1982

Accounts Payable Clerk

Typing, heavy telephone contact with external vendors, processed vendor payments (batched and coded invoices for issuing checks), reconciled weekly ledgers.

EDUCATION

American Institute and Medical Sciences Education (AIMS), Edison, NJ

Medical Billing and Coding Specialist

Taylor Business Institute, Plainfield, NJ

Legal Secretary

Plainfield High School, Plainfield, NJ

High School Diploma

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