Administrative Assistant Executive

Michele Pratt

**** ****** ******, *****, ** ***** 917-***-**** *******.******@*****.***

Objective

Extensive Executive Assistant experience; and efficiently managed multiple schedules of teams of executives.

Experience

MORGAN STANLEY, EXECUTIVE ADMINISTRATIVE ASSISTANT MAR 2016 – MAY 2016

Supported two Managing Directors with general office duties such as monitoring and ordering standard office supplies

Collating and assembling documents; accepting and receiving interoffice correspondence and reports

Scheduled appointments and maintained their calendars, screened calls and visitors; and made travel arrangements.

FREELANCE TEMPORARY ASSIGNMENTS EXECUTIVE ADMINISTRATIVE ASSISTANT JUNE 2012 – MAR 2016

Scheduled their global calendars, booked meetings in various time zones, processed monthly expenses using Concur, and made travel arrangements.

Ordered supplies in Ariba, book conference rooms

AMERICAN EXPRESS CO. EXECUTIVE ADMINISTRATIVE ASSISTANT MAY 2011 – MAR 2012

Supported C-level Executives while on site at American Express

Scheduled their global calendars, booked meetings in various time zones, processed monthly expenses using Concur, and made travel arrangements

Ordered supplies in Ariba, book conference rooms & video conferences, and coordinated Town Hall Meetings

HARLEM CHILDREN’S ZONE ADMINISTRATIVE ASSISTANT NOV 2010- APRIL 2011

Provided daily administrative support to the Director of Development

Scheduled all domestic travel arrangements

Served as gatekeeper, managed correspondence, and liaised with internal departments

ELIZABETH SETON PEDIATRIC CENTER ADMINISTRATIVE COORDINATOR AUG 2006-JAN 2010

Assisted the Director of Rehabilitation with all daily activities

Implemented and maintained weekly, monthly schedules for Orthotic, Wheelchair and Physiatrist

Monitored the timely submission of therapists’ statistics

Implemented and posted list of patients scheduled in Physiatrist Clinic

Assisted the Department of Social Workers within the center

Supervised the monitoring and ordering of clerical and household supplies within the Rehab department

RCDOLNER, LLC EXECUTIVE ADMINISTRATIVE ASSISTANT JUNE 1999 – JAN 2005

Assistant to all Partners

Sorted, processed and distributed incoming and outgoing correspondence

Implemented and prepared marketing proposals, presentation materials

Maintained project library of digital photos and references

Coordinated correspondence, project reports, timesheets and various accounting projects

Maintained office inventory and equipment

CITIBANK, N.A. ADMINISTRATIVE ASSISTANT JAN 1998 – JUNE 1999

ASSISTANT TO THE VICE PRESIDENT OF MORTGAGE SERVICES

Implemented ideas to ensure smooth workflow

Prepared memos, updated computer database

Supervised office inventory intake and distribution

Coordinated the schedule of all cross-trained workers

Education

Julia Richman High School – received Diploma

Computer Skills

MS Office, WordPerfect, MAC, Lotus Notes, Concur, Ariba Adobe, Type 70 wpm, Steno Dictaphone

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