Administrative Assistant Manager
Resume:
Anthony Garcia
*** ****** *********, ***. *** Bldg. A, Brooklyn, NY 11226
Experience:
Fitch Ratings Inc., New York City, NY 1993 - 2001 Receptionist / Conference Center Assistant 2008 - 2016
Responsible for opening the office at 7:30 a.m. and managed the reception area.
Answered telephones and directed the calls to the appropriate individuals.
Greeted and directed visitors to the appropriate conference rooms in a friendly and professional manner.
Monitored visitor access and maintain security awareness by scheduling all incoming visitors.
Ensured knowledge of staff movements in and out of organization.
Provided callers with information such as company address, directions to the firm, company fax numbers, website and other related information.
Greeted and escorted vendors to appropriate locations.
Scheduled conferences, internal and external meeting through the centralized Meeting Room Manager System.
Effectively communicated with all levels of management both verbally and written.
Coordinated the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Maintained front desk area and all office areas clean and professional.
Responsible for the set ups of catered corporate functions.
Assisted with clerical duties including ordering, receiving, stocking and distribution of office supplies, photocopying, faxing, scanning, maintaining and updating weekly spreadsheets.
Other duties as assigned.
Library Specialist 2003 - 2008
Organized records management of all files in on-site and off-site storage and maintain electronic archive system.
Provided reverence and research services to analytical staff and other internal departments.
Fulfilled staff requests for archived records.
Maintained archive of Fitch publications
Routed and maintain serials collection
Sorted, filed, and archived documents, periodicals, publications, and research reports
Tracked print subscriptions
Maintained and update database resources
Completed other duties and projects as assigned
Financial Institution, Administrative Assistant 2001 - 2003
Performed all routine administrative duties and handled special projects as needed for Managing Director and his direct reports.
Mail Room Assistant 1993 - 2001
Responsibilities included but not limited to receiving, sorting, and distributing incoming mail
Metering outgoing mail and parcels.
PREVIOUS ROLES
Phillip Morris – Fitness Center Attendant
Bukley Dunton – Mail Clerk
Bachner, Tally & Polevoy – File Clerk
Adler, Hindy Turner & Glaser – Mail Clerk
Shapiro, Schiff, Bailey, Rosenberg & Fox – Messenger
Technical Skills
Microsoft Office Suite (MS Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Desktop Sharing Set Up/Webex, Video Conferencing/Live Meetings, Work speed Visitor Log-In System, Facility One Visitor Log-In System, Lotus Notes, Meeting Room Manager System.
Education
School for Careers, New York, NY
Clerical Certificate
Hillcrest High School, Jamaica, New York
High School Diploma
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