Executive Assistant

Hayley Shapiro

** **** ***** *** ****, NY *****

Phone: 646-***-**** E-Mail: *******@*****.*** HS Objective

Driven, proactive professional seeking Executive Assistant position with a company that utilizes extensive knowledge of accounting programs, scheduling coordination, office management and technical communication to positively contribute to an organization. Skilled in: ADP-Workforce Now payroll system, Salesforce.com (CRM system), Outlook, Google mail, Adobe, Mac OS, Microsoft Offices Suite (Excel, Word, PowerPoint) Experience

Collective[i] – Executive Assistant November 2015 - Present Executive Assistant to the Chairman & Co-Founder / President & CRO for Start-up Internet Company. Conduct heavy calendar and travel coordination for Executives & employees. Coordinate candidate interviews amongst all Executives and provide assistance for travel coordination if needed. Assist with management of employee time off system as well Human Resources functions and onboarding. JCC Rockland – Executive Assistant & Payroll/HR Manager March 2008 – November 2015 Direct report and assistant to CEO & COO. Coordinated and set up high-level conference calls, board and management meetings, special events and travel arrangements for CEO & COO. Updated and maintained CEO's calendar and assisted the Controller with special projects as well as IT functions. Managed all Human Resources functions and administered benefits for full-time employees. Prepared and processed payroll for over 160 employees. Entered all new employees into ADP payroll system / entered all terminations – conducted exit interviews. Managed Employee time off tracking system. Supervised Reception desk and team of 6 people, which included recruiting & training. Attended Executive meetings & staff meetings, administered notes. LinkShare Corporation – Executive Assistant / Office Manager April 2000 – March 2008 Scheduled all meetings for President & CEO, coordinated extensive travel arrangements and prepared itineraries. Assisted Accounting with Vendor set up, reconciled invoices for all vendors pertaining to office functions & assisted with build-out of annual budget program. Acted as the liaison between CEO and employees. Processed payroll for support staff. Assisted VP, HR as well as HR department with various projects. Managed support staff for entire office.

Holiday Inn Broadway – Corporate Sales Coordinator August 1998 – March 2000 W Hotels of New York – Sales Coordinator/Office Manager May 1997 – August 1998 W Hotels of New York – Executive Assistant to GM September 1995 – May 1997 Radisson Hotels – Sales/Catering Coordinator June 1994 – September 1995 Radisson Hotels – Sales/Catering Coordinator May 1993 – June 1994 Education

S.U.N.Y Delhi Graduated 1991

Hotel & Resort Management, Associates Degree