Admin Assistant

JUDYTHE SLADE-STEWART

*** ***** *****, *********, ** 11553

PHONE: 917-***-****

**********@*****.***

EMPLOYMENT

Warwick Contracting, Brooklyn, NY

Admin Assistant- (Temp Assignment)

November 2011 – Present

Type all correspondence, schedule meetings for customers and vendors, maintain electronic files, answer phones forward to appropriate parties, data entry for vendors, order all office supplies, scan and copy diagrams

Contractor (Insurance Company, Forrest Laboratories & LIPA) Temporary Employment

Administrative Assistant

April 2009 – October 2011

•Various Administrative functions

•Prepare expense reports

•Create/maintain excel spreadsheets

•Make Travel Arrangement/Hotel Reservations

National Grid, Hicksville, NY

Legal Secretary

September 2008 – March 2009

•Schedule travel arrangements, prepare expense reports, schedule seminars, schedule/ prepare training Sessions

•Manage active calendars for seven (7) attorneys, provide staff support for phones, informed attorney’s of any changes

•Used Oracle finance system (PC DOCS)

Cablevision, Jericho, NY

Executive Assistant

October 2007 – April 2008

•Type Correspondence for SVP, VP and managers, create and maintain logs, answer phones, make travel arrangements, make employee Handbooks

•Schedule conference calls/conference rooms, electronic filing, inventory of departmental supplies, electronic filing

Pall Corporation, Hauppauge, NY

Documentation Coordinator

February 2007 – August 2007

•Revise documents for manufacturers, answer phones, for director of Quality Control/ follow – up for suppliers, create logs, use Bentley View for viewing and printing drawings, use KRONOS for Master Index and RICO info Electronic filing

Dell Laboratories, Uniondale, NY

Executive Assistant

July 2006 - August 2006

•Type all Correspondence for the Vice President of Human Resource, maintain filing system, up-date logs, maintain calendar for VP, answer phones, liaison for employment manager, benefits manager, schedule travel arrangements, research problems and inquiries, maintain vacation schedules

Sigma Energy Solutions, Inc, Melville, NY

Executive Admin Assistant

March 2000 – January 2006

•Type all Due Diligence Reports for Managers and Vice President, Proposals, Invoices, Project Set-Ups

•Make Domestic and International travel arrangements for (9) Managers and schedule appointments for Structured Finance Conferences

•Maintain all Electronic files and manual files, answer phones, liaison for managers

•Update office Manuals, supervise temps and motivate office support staff. Research problems and inquires, maintain vacation schedules, maintain office budget, and Print diagrams/ drawings on AutoCAD Systems

ST. Clare’s Hospital, Manhattan, NY

Human Resource Assistant

August 1999 – December 1999

•Type all correspondence for Human Resource Manager, Employment Manager, and Labor Manager

•Scheduled all appointments and conferences for H.R. Manager. Also schedule interviews and physicals

•Use HBOC, KRONOS System for distribution of employees Identification Cards, and sick/ vacation time and insert hourly information for payroll

•Maintain filing system and update office Manuals

•Order all office supplies and departmental equipment

•Answer phones and forward to appropriate parties

•Supervise two Office Aides

Roadway Package System, Elizabeth, NJ

Regional Executive Secretary

January 1997 – May 1998

•Type all correspondence for Regional Manager, schedule appointments, use Dictaphone, generate reports, enter weekly response reports, and maintain filing and employee attendance

•Liaison between twelve terminal Managers and two Hub Managers

•Monitored supplies, supervised Administrative Clerks, Trained and motivated support staff

Personal Performance Consultants, Manhattan, NY

Officer Supervisor

April 1996 – December 1996

•Supervised three secretaries in various sites, typed all correspondence for Clinical Manager, psychiatrist

•Heavy scheduling of appointments, luncheons, and conferences, took dictation, perform clerical work and researched problems and inquires, greeted visitors, handled the purchasing of equipment and departmental supplies

•Self-started the opening of the second PPC Office

•Responsible for interim interviews, training and motivating office support administration

•Reviewed invoices, bookkeeping, and data entry

Federation Employment & Guidance Service, Manhattan, NY

Administrative Assistant

December 1993 – April 1996

•Typed all correspondence for Director of Treatment Service, psychiatrist

•Took dictation for Senior Vice President in absence of his secretary

•Scheduled appointments, luncheons and researched problems and inquires, greeted visitors, took inventory for departmental supplies

EDUCATION

Long Island University, Business Management

Nassau Community College, Business Administration

SKILLS:

Type 55 wpm, Microsoft office 2010, Excel, Word, Powerpoint, Microsoft 2003, Internet, Microsoft Outlook 2000, Netscape e-mail, Bentley View, Electronic Filing, Lotus Notes 6.5/7.0, Novell Groupwise 6.5

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