Executive Assistant

Juanita Diane Bell

Dallas, TX *****

Cell 541-***-****, ************@******.***

Liaison to all levels of Senior Leadership, Support Board of Directors, Confidentiality

Office Management, Outlook Calendaring, Travel, Marketing, Event Planning/Meetings

Billing and Reconciliation, Advanced Computer skills, Database Infrastructure, Symposiums

Professional Profile: Executive Administrative Assistant and support to senior leadership. A dedicated professional who builds strong relationships with an analytical, yet personable approach in a professional setting throughout Administrative career.

Prestige Jani Services Corporation - Commercial Wylie, TX (2 yrs) 2014-2015

Executive Assistant to President and CEO and Company Staff. Assistant to HR/Business Manager.

Administrative support to CEO (liaison to clients), office operations, manage Outlook calendar, interact and manage

consultations with clients, contractual management, interact with vendors for sales, quotes, costing (customer orders),

invoicing and service projects, executive travel arrangements for CEO, logistics for customer meetings, Boardroom

minutes, HR offer letters, background checks, employee files, correspondence, computer files, compile reports,

organization, OSHA chemical regulations, coordination of staff meetings, inventory, maintain office equipment and

supplies. 30+ locations statewide. Worked closely with CEO and HR. Multi-tasking. Fast paced environment.

Private Assistant/Private duty Nurse, Junction City, OR. (5 yrs) 2008 - 2013

Performed nursing, charting, GL bookkeeping, organizational skills, household maintenance, and research. Patient care.

MUSC, Medical University of South Carolina. Charleston (4 yrs) 2004 - 2008

Executive Assistant, Administrative Assist. III, Assistant to Director of Sports Medicine

Administrative support to Director and M.D. of Sports Medicine and Management team. Correspondence, manage

Outlook calendar, coordinate meetings and conferences, daily office operations, computer and database reports,

scanning, Board minutes, files, PowerPoint presentations, marketing campaigns, Sports Events (Family Circle Cup

International Tennis Tournament, Symposiums). Scheduling OR internal/outside surgery, medical transcription,

medical coding, Oversee and manage #4 Sports Medicine clinics weekly, #2 OR surgery days weekly, medical coding

ICD-9. Travel arrangements for Director business and personal (hotel, car and airline). Billing reconciliations check

procurement, expense reports. IDX/RCM sched. Astute organizational skills, time management and fast paced –

multi-tasking. Executive Assistant, Adm. III, Assistant to the Founder and Director of Heart Transplant Clinics,

Cardiology Administrative support to Associate Professor, M.D. and PH.D. (transferred to Sports Med) Manage

calendar, meetings, conferences, daily office operations, computer operations. Transcription and Board minutes.

Research for publication of papers, filing, correspondence, staff meetings, conference room, compile reports,

Coordinated special Ad hoc projects. Oversee and manage #3 clinical Heart, Congestive Heart Failure and Heart

Transplant clinics, (#6 weekly clinics, 1000+ patients), ICD-9 coding. Made travel arrangements for Director (hotel,

car reservations and airline). IDX/RCM scheduling, HIPPA and OSHA regulations. Maintaining large scale patient

populous and referral base, utilizing organizational skills with tremendous attention to detail.

Johnson Controls Internationa, North Charleston, South Carolina. (2 yrs ) 2002 - 2004

Administrative Assistant II to International IT & Manufacturing Company

Administrative support to Division Manager and Office Management team. Correspondence, contracts and

presentation materials, computer client database. Filing, letters. Calendar, schedules for staff, meetings/conferences.

Client invoices, insurance billings, expense reports, sales, quotes, costing and A/R, A/P.

Anticipated staff needs, first contact to clients, great etiquette, and customer service.

EDUCATION: Southern Pines, NC Sandhills Community College, Associates Business Administration Night

School. Licensed Realtor. TECHNICAL SKILLS: MS Office Suites, (Excel, MS Word, PowerPoint, Outlook).

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