Manager Management

Viswanatthan – Manager Accounts

Who I am

I hold several recognized professional qualifications

Chartered Accountant (Inter)

Post Graduate Diploma in Computer Applications Master Degree in Commerce – Annamalai University Bachelor Degree in Commerce – Madras University

This implies a thorough knowledge of the principles, procedures and practices of accounting and financial records and transaction

A knowledge of audit procedures, including planning, techniques, test and sampling methods involved in conducting audits

A knowledge of computerized accounting and auditing record keeping systems

An ability to gather, analyze and evaluate facts and to prepare

and present concise oral and written reports

An ability to maintain current knowledge of developments related to business matters of interest to internal audit, particularly legislation changes and developments as they affect charities, and new auditing techniques and practices

An ability to establish and retain effective working relationships with other charity staff and to communicate clearly and effectively, both orally and in writing

An understanding of and empathy with the charitable sector

An ability to work unsupervised.

Experience : Twenty One years’ experience with Trusts, Manufacturing & Manufacturer / Exporter Companies, Dealers, in Accounts, Taxation, Pay Roll, Stores, Costing, TDS, Service Tax, Professional Tax, Provident Fund, ESIC, DGFT, VAT, Company Law, Export-Import, Banking including Bank facilities, Insurance, ECGC, LC, Foreign Exchange, Business Plan, CMA, Cash Flow, General Administration, Legal and other related matters including self-correspondence.

Viswanatthan – Manager Accounts

Current Position: Internal Auditor in AVM Group of Companies from February 2, 2000 till Date

Job Description: Carry out an independent appraisal of the effectiveness of the policies, procedures and standards by which the charity's financial, physical and information resources are managed

Add value by acting as a facilitator in business risk management and carrying out value for money reviews, thereby assisting the management and the trustees of the charity in the effective discharge of their responsibilities.

My Role and Responsibility:

Evaluate and provide reasonable assurance that risk management, control, and governance systems are functioning as intended and will enable the organization’s objectives and goals to be met

report risk management issues and internal controls deficiencies identified directly to the audit committee and provides recommendations for improving the organization’s operations, in terms of both efficient and effective performance

evaluate information security and associated risk exposures

evaluate regulatory compliance program with consultation from legal counsel

evaluate the organization’s readiness in case of business interruption

maintain open communication with management and the audit committee

team with other internal and external resources as appropriate from time to time

engage the company staff in continuous education and staff development

Provide support to the company's anti-fraud programs.

determine the specific risks that might arise as a consequence of the organization’s business model, strategy, and operations, thereby identifying and prioritizing risks in the context of the company's unique characteristics and operating environment

assess the potential impact of each identified risk on the integrity of financial reporting, as well as on the company's strategy, operations, and compliance activities

align each risk with the company's objectives for creating and preserving value, including specific business processes or functional areas in which that risk may occur assign responsibility for monitoring, responding to, and controlling each risk, or set of risks, to the appropriate individuals

monitor and report on changing risk conditions

Establish formal communication and escalation protocols regarding risk response, control performance, and changes to the organization’s risk profile.

Chief Accountant in Shanthimalai Trust, Thiruvannamalai from 1994 till that of 1997

Job Description: The Chief Accountant (Accounting Supervisor), under the direction of the Company Head Fiscal Services, is responsible for supervision and control of the general accounting area, Risk Management and for financial statement and report preparation.

As an employee in this classification I was responsible for the supervision and control of the general accounting functions and Risk Management. This includes the general ledger, payables, payroll, property, budget reporting, and statistical accumulation. I was also responsible for financial statement and report preparation on a regular and special request basis; assisting departments with annual budget

Viswanatthan – Manager Accounts

preparation and budget reviews; assisting in the hospital's annual budget preparation; reviewing entries to the general and statistical ledgers to assure accuracy; and assisting in recruitment of personnel.

I was familiar with current and new regulations and guidelines relating to Risk Management and accounting principles.

My Role and Responsibility: Risk and Accounts Management

1.To identify and quantify the organization’s exposures to accidental loss.

2.To adopt proper financial protection measures through risk transfer (to outside parties), risk avoidance, and risk retention programs.

3.To develop and update a complete system for recording, monitoring, and communicating the organization’s Risk Management program components and costs to the executive staff and others as necessary.

4.To design master insurance programs and self-insurance programs including the preparation of underwriting specifications.

5.Securing and maintaining adequate insurance coverage at the most reasonable cost.

6.To determine the most cost-effective way to construct, refurbish, or improve the loss protection system of any facility leased, rented, purchased, or constructed by COMPANY.

7.To develop and implement loss prevention/loss retention programs.

8.To actively participate on all contract negotiations involving insurance, indemnity, or other pure risk assumptions or provisions prior to the execution of the contracts. To establish indemnity and insurance standards for standard contract forms.

9.To create and publish guidelines on the handling of all property and liability claims involving the organization.

10.To manage claims for insured and uninsured losses and to comply with local insurance laws.

12.To select and manage insurance brokerage representatives, insurance carriers and other necessary risk management services providers.

13.To establish deductible levels and allocate insurance premiums.

14.Issue bonds and certificates as necessary and to establish Risk Management policies and procedures

Accounts Management:

1.Assists in the employee evaluation process, counsels employees and effectively recommends initial discipline and other personnel decisions.

2.Provides input into goal setting process for the section.

3.Prepare and directs the preparation of audits, financial statements and varied fiscal reports.

4.Plan, organize, assigns, review, and evaluates the work of assigned professional and technical support staff.

5.Recommend selection of staff; trains staff in work procedures, recommends discipline as required.

6.Review and recommend modifications to accounting systems and procedures.

7.Provide technical support to outside auditors and governmental program auditors.

8.Post data to various ledgers, registers, journals and logs following established accounting techniques and procedures.

9.Assist the Financial Services Manager with preparation and consolidation of annual District budget.

Viswanatthan – Manager Accounts

10.Assist the Financial Services Manager and auditors with the preparation of annual Budget.

11.Responsible for closing books at year end upon completion of annual audit.

12.Prepare monthly Board of Health finance report, Perform related duties and responsibilities required.

13.Perform internal audits of accounts payable, payroll distribution, fixed assets, and cash. And also make correcting journal entries in assigned areas.

15.Maintain the various ledger accounts including reconciliation of the District general ledger, revenue accounts, expenditures, and cash balances.

16.Responsible for payroll import from ABRA and reviews the tabulation, monitoring and distribution of payroll costs to appropriate general ledger accounts.

17.Prepare reimbursement requests for federal and state grants; prepares correspondence and expenditure reports, monitors grant related expenditures and ledgers; prepares annual expenditure reports.

18.Monitor the financial activity on assigned programs and prepares expenditure reports for program managers as needed.

19.Review accounting documents to ensure accuracy of information and calculations and makes or directs correcting entries.

20.Prepares maintain control, and is responsible for subsidiary accounting records involving a variety of transactions and accounts.

21.Primary responsibility is to prepare financial statements and supporting schedules according to Monthly closing schedule

22.Facilitate and complete monthly close procedures

23.Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a Monthly basis

24.Prepare monthly account reconciliations and assist with analyzing financial statements on a monthly basis and report on variances

25.Assist with financial and tax audits, Assist with preparing tax returns and corporate reporting requirements and assist with quarterly producer commission reports; analyzing and correcting discrepancies

26.Assist in documentation and monitoring of internal controls and other projects as assigned

Assistant Accounts Officer from January 1987 to May 1987 in Tamilnadu Tourism International Resorts Private Limited

Job Description: To manage the Administration of the Accounts of Tamilnadu Tourism International

My Role and Responsibility: Work Scheduling of all Employees of the Accounts Department Setting up and Imposing work standards in combination with Accounts Manager, Supervising Inventory/Equipment usage as a whole Work on Customer relations and Training of Staff Make sure that Bills/Vouchers are processed on a Timely Basis

Processing of MIS and Accounting Records, Producing Vendor Balance/Confirmation

Audit Assistant in Rajan & Nathan, Chartered Accountants, Tanjore from 1984 to 1987

My Duties: Assist Internal Auditors in the planning of Company. Search for, retrieve, compile, Assemble and archive a variety of statistical data from Computer files, records, report or from other sources Participate in country office/Headquarters audits. Provide support to Internal Auditors in the preparation of audit observations and Issuances of audit reports and organize working papers. Assist in the

Viswanatthan – Manager Accounts

recruitment of consultants/travels for audit Missions. Raise Purchase Requisitions/Purchase Orders and effect payments

Provide back-up support for the maintenance of audit database which entails inputting of Audit observations, recommendations, audit responses and other data pertinent to the Assigned audit. Extract from the database follow up status report of audit recommendations and draft Correspondence for outstanding responses. Coordinate maintenance of laptops and computers including regular down loading of the Unit’s files for back-up purposes

Search for, retrieve, compile, assemble and archive a variety of statistical data from Computer files, records, report or from other sources such as WFP’s information system. (Tally) and the audit electronic working papers system (Audit Leverage). Raise Purchase Requisitions/Purchase Orders and effect payments. Maintain/update administrative files.

Accountant in Raja Enterprises, September 1983 to December 1984

Tax return preparation

Preparing financial statements, including the balance sheet, income statement, and statement of cash

Analysis or problem-solving advice

Knowledge of Works

Manual Accounting: Writing Books of Accounts, preparation of Bank reconciliation, Trial Balance, P & L a/c, B/S etc. Also experience in Sales, Purchases, Pay-Roll, Stores, Costing, Taxation and related matters.

Computerized Accounting (Companies as well as Trusts): Setting up, modification and operational skill of various accounting software and preparation Statements of Accounts. Registration of New Companies: Verification of availability of names, Preparation and registration of Memorandum & Articles of Association, issuing Shares and related works thereof. Business Plan: Negotiation with banks for financial assistance for setting up of new ventures, obtaining various bank facilities. And also co-ordinate with other management staff for the timely implementation of the project.

Income Tax/Wealth Tax (Individuals, Companies & Trusts) / Fringe Benefit Tax: Obtaining PAN, Calculation of Advance / Self-Assessment Tax / FBT etc. and on line transaction of statutory payments. Computation of income, preparation of income Tax & Wealth Tax returns, on line filing of Income Tax returns, completion of assessment works by providing necessary details and attending the concerned ITO.

Audit & Tax Audit Reports: Interaction with Internal / Statutory Auditors regarding audit and other matters; preparation of Balance Sheet, Profit & Loss Accounts; preparation of 3CA / 3CD forms for Tax Audit purpose. TDS (of all types): TAN application, Calculation, deduction, preparation and payment of monthly TDS as well as Quarterly/Annual returns of various types of TDS on line; Issue of Quarterly Certificates (Form No. 16A); completion of assessment procedures.

Viswanatthan – Manager Accounts

Profession Tax: Application for enrolment and Entitlement Certificates; Calculation, deduction and preparation of monthly challans; Completion of assessment procedures.

ROC: Company Registration, obtaining DIN & its Registration, Digital Signature, and various other returns in respect of increase of share capital, addition of directors etc. etc. Preparation and submission of Annual Return (20B); Balance Sheet (23AC) & Profit and Loss A\c (23ACA) on line. Sales Tax/WCT (earlier) / VAT (at present) : Application of VAT Number, Calculation, preparation and remittance of payments as well as returns(Quarterly/Half yearly) with set off thereof and return for Refund; Completion of assessment by providing necessary documents; preparation of VAT Audit report and its submission on line.

Provident Fund/Pension Fund: Calculation, deduction and preparation of monthly challans / returns as well as annual return and also formalities regarding withdrawals. Service Tax: Application of Service Tax Number; Calculation, preparation and payment of challans & half yearly returns etc. manually/on line.

Excise: General understanding of Excise procedures, Cen vat etc. and its accounting thereof. Import Procedures: All Works pertaining to Exports and Imports and connected documentation. Other Works : Cash handling, Banking, General Administrative and office works, self-correspondence with customers as well as Government Departments etc., Import LC opening procedures, foreign Exchange as well as forward booking procedures, foreign exchange remittances towards commission and other types of payments; IEC, DGFT and all related works therein; timely submission of statements to Bank against utilization of bank facilities.

Portfolio Management : Buying & Selling of shares and other investments like MFs etc. with capital gain calculation and other related matters regarding adjustment of Gains and carry forwarded loss etc.

Works Presently Handling : Maintaining all accounts works by scrutinizing entries, final scrutiny of ledger accounts, costing, passing closing entries and preparation of Accounts Statements, preparation of Tax audit reports and annexure thereof, Computation of income, Depreciation statements (Co. Law as well as IT), Deferred Tax, Annual returns (Income Tax as well as Wealth Tax- Companies, Trusts & Firms)

Providing statements necessary for assessment works of Income Tax, Profession Tax, VAT etc. Over and above scrutiny of salary and its related details like PF, Profession Tax, TDS and other eligible deductions; taxation of Directors personal Income Tax matters and filing Annual returns online, ROC and related works including filing of returns online, Bank Reconciliation, Self correspondence to clients, Govt. Departments, preparation of “CMA” and other statements required by bank for availing facilities, Insurance of all kinds with preparation and downloading of the required policy on line, DEPB license and connected works, Works related to import and export etc.

With Regards Yours Truly

Viswanatthan.M

3/347, Karthika Nagar, Thanakankulam, Madurai 625006 Email: ****.***********@*****.*** Phones: 989-***-****/045*-*******

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