Accounts Payable Administrative Assistant

L. T. Hylton

**** *** ****** ***., *** Castle, DE 19720

Cell: 302-***-**** – **********@*****.***

Professional Summary

Accountant adept at collaborating with cross-functional departments and personnel. Familiar with GAAP standards and A/P software. Skilled in problem solving and maintaining accuracy. Possess an insatiable drive to achieve and exceed goals. Proven leader with over 20 years of progressively successful experience in accounting, banking, and administrative duties.

Education

01/2016 Bachelor of Science: Accounting

Wilmington University - New Castle, DE

GPA: 3.16

Skills

Access

Data Entry

Excel

HRMS

IRAPM

JDEdwards Software

Lotus Notes

Microsoft Office

Oracle

Outlook

Paper Port

PeopleSoft

PowerPoint

Saga

SAP

Team Approach

Ten Key Calculation (15,000+ kph)

Typing (70 wpm)

Word for Windows 2010 and 2013

Accounts payable specialist

Expertise in invoice and payment transactions

PeopleSoft expect

Invoice coding familiarity

Advanced computer proficiency

Superior attention to detail

Work History

03/2015 to Current

Accounts Payable Associate

Incyte Corporation - Wilmington, DE

Process invoices into the PeopleSoft accounting system for payment

Verify if items on purchase orders are received for invoice processing

Coding of invoices for processing

Processing all marketing invoices

Processing on-line vendors downloaded invoices

Coded and entered at least 100 invoices each day into the in-house accounting software

Reconciled vendor statements and handled payment complaints or discrepancies

Researched and resolved accounts payable discrepancies

04/2014 to 01/2015

Administrative Assistant

DuPont Company - Wilmington, DE

Update CERTNET for all MIQA (Mechanical Inspection Quality Assurance) Inspectors

Process weekly schedules for the MIQA Hub group

Process weekly update in Lotus Notes of the Metrics systems for all MIQA plants

Handle basic office duties such as ordering supplies and keeping track of the office conference room availability

Maintain upkeep of all office hardware and software

Maintain office records for company wide transition

08/2011 to 04/2014

IRM Administrative Specialist I

State of Delaware – New Castle, DE

Assist with day to day IRM administrative duties

Handle inventory stocking and restocking

Schedule meetings and handling conference room calendars

Take meeting minutes

Process leave request for over 150 employees into the HRMS systems

Process Monthly and Quarterly Leave reports for over 150 employees

Maintain the spreadsheets associated with leave request

Maintain the calendar/activities for the Director of IRM

Assist with updating of IRS documentation for DHSS /IRM, DCSE, and ARMS

05/2010 to 03/2011

Accounts Payable Data Entry Clerk

AmerisourceBergen - Thorofare, NJ

Process batched invoices for payment in the SAP accounting system for Amerisource Bergen

Process batched invoices for payment in the IRAPM accounting system before switching to SAP on October 1, 2010

Process batched invoices for payment in the JDEdwards accounting system for Bellco

Daily handling of spreadsheet recording for Electronically Distributed Invoices (EDI)

Verify co-worker invoices for errors

Coded and entered at least 250 invoices each day into the in-house accounting software

04/2005 to 03/2010

Title: Area Coordinator Del/Mar Area (Executive Administrative Assistant)

American Diabetes Association, Wilmington, DE

Assist the Executive Director with day to day operations

Assist the Executive Director with planning and scheduling meetings

Assist the 2 Program Manager with their event preparation by designing, printing and mailing event brochures, handling registration for both events and all other printing required for the event to run smoothly

Assist the Program Manager with preparation and handling of health fairs by providing information packages to the community and/or attending the health fairs

Work with 2 Associate Managers in preparing for their events by helping with designs of PowerPoint presentations and the printing of Live Auction packets for the attendees,

Responsible for all database management for events and programs

Responsible for interns through the city’s Summer Youth Work Placement Program

Responsible for interns through the Delaware Futures Program

Manage office duties, including answering the telephone

Track all inventory as well as ordering supplies for the office and events

Process accounts payables and accounts receivable

Responsible for all machinery maintenance including copiers, printers, fax machines and desktop computers

Handled incoming and outgoing mail for the office

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