Marina Huggins

**** **** ***** **** ****

Scottsdale, AZ 85255

480-***-****

actpea@r.postjobfree.com

SUMMARY

Dedicated professional, experienced in managing an organizations business, planning, and supporting

administrative functions. Demonstrated capacity to provide support to Human Resources Vice President with

daily administrative functions. Highly focused and results oriented in supporting complex deadline driven

operations and issue resolution. Developed effective relationships with key stakeholders.

Professional Experience

Walton International Group Scottsdale, AZ 2008

2015

Human Resources Assistant

Effectively managed contract execution and reconciliation; negotiated with vendors to meet all

budgeting criteria. Provided focused customer service to both internal and external customers.

Reported directly to two Human Resources Vice Presidents.

Acted as a liaison to the entire organization for the Human Resources function to ensure

compliance and continuity.

Supported the Vice President of Human Resources with related transactional requirements.

Assisted the Human Resources VP with recruiting efforts resulting in saving the organization

$100K in 2015.

Conducted reference checks, arranged interviews, drafted offer letters and provided feedback

to VP on candidate interaction.

Drafted employment agreements and amendments to ensure updated records for all

employees.

Reviewed timesheets, PTO accruals, reimbursements and other information to detect and reconcile

payroll discrepancies.

Maintained all headcount reports, turnover reports, organizational charts, and employee biographies.

Responsible for general Human Resources administrative tasks such as report generation, entering and

maintaining data, amending employees agreements, job descriptions, and maintaining personnel records

and benefits files.

Administrative Assistant WDM Reston, VA 2013 2014

Supported entire East team; Regional President, Planning & Development Managers and financial

analysts with daily operations, reports invoices and budgets.

Prepared contracts packages ensuring all pertaining documentation was submitted and followed up

thru the final execution.

Managed share point data base to ensure all vendor invoices are paid correctly and on time.

Managed all vendors contracts change orders and processed all invoices.

Administrator for Netdocs for the East region which is the data base for vendor contracts, land

maps and internal/external communication pertinent to a specific project.

Developed new vendors relationships and acted as the liaison with all external

vendors/business partners for the organization.

Office Coordinator/Human Resources Assistant 2008

2013

Supported the Human Resources Vice Presidents in an administrative role which included; recruiting, health

benefits, updating promotions, new hire/termination processing, compensation issues, salary administration,

and maintenance of accurate personnel data.

1. Managed all areas of employee travel including the following, auditing, approving financial

statements, dispute resolution, and negotiating rates.

2. Maintained strict confidentiality in all Human Resources dealings.

3. Handled external vendors for the facility. Resolved all issues quickly, efficiently, and

appropriately ensuring as little disruption to the staff as possible.

4. Reviewed invoices, reports, financial statements using different software systems to find

discrepancies and resolve them.

United States Department of Energy Morgantown, WV 2004 2007

Contract Closeout Coordinator

Coordinated and collaborated with different internal and external customers to ensure closeout of contracts

have been finalized and appropriate actions have been taken.

1. Collected, analyzed and confirmed data provided by the external customers with existing

agreements.

2. Determined final allowable costs and negotiated indirect rates in the closeout process of

government contracts.

3. Completed comprehensive award packages for final review or payment.

4. Analyzed information, reconciled, and approved budgets as per contracted agreements.

5. Prepared and negotiated final settlement for awards and contracts subject to approval of US

Department of Energy Leadership.

Education

West Virginia University Morgantown, WV

Regents Bachelor of Arts with emphasis in Communications

Computer Skills

Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint NetDocs, Adobe Acrobat and Citrix

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