TRINA L. SHINGLE
Jersey City, NJ 07302
************@*****.***
Phone: 551-***-****
EDUCATION
Stevens-Henagar College, Jersey City, NJ 06/2010 - 1/2012
Associate's Degree in Business Management and Accounting
SKILLS Microsoft Office (Word, Excel, PowerPoint, Outlook), Tops, Building Link, Avid, Work Assure; Data Entry, C-Cure, Mat Works, Type 50WP
GFK, New York, New York 2/2016-Present
Temp Executive Assistant
Ensure the upkeep of all office areas in a neat and tidy condition
Answers central phone professionally and re-directs quickly and accurately to appropriate personnel
Meeting organization and logistics
Calendar appointment/maintenance for 3 managers
Travel coordination for 6 Executive Committee members, and provide on-site support to visiting GfK staff; domestic travel arrangements for visiting team members
Provide administrative and clerical support
Taylor Management, Jersey City, New Jersey 9/2015-12/2015
Administrative Property Assistant
Coordinated maintenance and reporting on projects
Maintained tenant database/ Maintenance fees
Invoice Data entry into Avid and Tops
Assist with Payroll
Answering heavy volume of calls through our updated switchboard system
Purchase Orders management
Approve leases and manages move-in/move-out process
Created Letters/Memos for the Board Members
Collect and updated Certificate of insurance for Vendors/Collect Home owner insurance information from Tenants.
Obtain proposals/down payments for vendors
Expense coding
Neustar, New York, New York 5/2014-9/2015
Receptionist/Facilitates Coordinator
Reviewed conference room supplies, cleanliness and equipment basis on a weekly basis to ensure that adequate supplies and working equipment are available
Booked conference rooms as needed
Ordered office/Kitchen Supplies/Catering Orders
Assisted with Conference Room set ups’ as needed, this includes arranging audio/visual equipment, supplies, food and beverages as needed
Setup new hires Laptop, voicemail, Badge etc.
Answered and transferred phone calls to employees/Switchboard
Maintained and establish New hire employee information into Neustar Master list through IT
Communicate with Vendor/building of any issues with office space
Maintained Office Floor Plan
Pearson Education, New York, New York 8/2013-4/2014
Facilities Assistant (Through Sigma systems)
Reviewed conference room supplies, cleanliness and equipment basis on a weekly basis to ensure that adequate supplies and working equipment are available
Assisted with employee in house moves, moving of office equipment and furniture
Provided back up to other Office Facilities Staff as needed, Reception area
Follow-up promptly on work orders from employees
Assisted with Conference Room set ups’ as needed, this includes arranging audio/visual equipment, supplies, food and beverages as needed
Booked Conference rooms as needed.
Maintained and establish employee information into NEC, Mat Works, and C-Cure
Citrix Online, Jersey City, NJ 12/2012-4/2013
Facilities Admin (Through Apple One Staffing)
Entered Vendors/Visitors info into Easy Lobby
Entered IT/Building Request through Work speed database
Booked Conference Rooms/Order Catering
Created labels and ID's for new hires
Entered outgoing and incoming Packages/Mail into Esaanalytics
Ordered inventory for Kitchen/Office Supplies
Port Liberte, Jersey City, NJ 7/2012-12/2012
Administrative Property Manager (Through LeafsStone Staffing)
Contacted vendors for property services
Answered phone calls
Accepted rent payments
Prepared Invoices and PO's
Scheduled delivery, move-in and move-outs
Data entered into excel
Scanned Tenants documents into database
Expense Coding