Legal Secretary Professional Experience

RASHEEMA S. SMITH

*** **** ***** **., *******, GA 30076

301-***-**** **********@*****.***

Dedicated, results-driven professional, interested in pursuing a rewarding career in the legal or administrative field. Competent to manage a diverse workload and committed to providing an exceptional level of executive support to achieve company/firm’s objectives and goals. Demonstrates the right combination of technical and interpersonal skills to be successful.

Motivated

Diplomatic

Team Player

Organized

Responsible

Reliable

Flexible

Ethical

Deadline-Driven

Multitasker

Handle Stress Well

PROFESSIONAL EXPERIENCE:

DLA Piper, LLP and Krevolin & Horst, LLP

Atlanta, GA June 2015 to February 2016

Legal Secretary (Contract)

Support provided to managing partner, two associates, paralegal, and Of Counsel in Litigation Department and Commercial Real Estate departments

Format, edit, and finalize legal documents such as agreements, leases, pleadings, discoveries, and correspondences to ensure accuracy and quality control

E-file pleadings with State and Federal Courts

Coordinate telephone messages and conference calls for attorneys and clients

Calendar management and meeting coordination, including availability of attendees, meeting notification and reminders, conference room and equipment set-up, beverage and meal orders, and preparation of meeting materials

Follow procedures and open new files, including preparing engagement letters

Coordinate travel arrangements for attorney and clients

Set up and maintain firm files and litigation binders and managed disposition of files

Input and edited attorney time entries and confirm appropriate client and matter association

Prioritize, coordinate and manage legal work through available firm support, including Resource Center, Case Assistants, File Clerks, Library, Marketing, Records, Financial Services, and Concierge

Billing coordination, including preparation, review and editing of proformas and compilation of appropriate documentation for inclusion with final invoice to clients Contract Employment

Support provided to: Bingham McCutchen, LLP, Dickstein Shapiro, LLP, Severn & Kresslein, P.A., Venable, LLP, and organizations such as Freddie Mac, Washington, DC June 2012 to March 2015 Legal Secretary (Contract)

● Provided secretarial support for several managing partners and associates in Litigation, Corporate, Finance and Banking, Investment Management, and Mergers and Acquisitions

● Prepared, organized, and filed complaints, answers and affirmative defenses, motions, discovery demands, interrogatories, request for production of documents, affidavits, notice of depositions, briefs, memorandums of law, and appeals

● Prepared and finalized corporate documents including corporate resolutions, claims settlements, articles of association, shareholder agreements, investment agreements, restructurings, joint ventures, spin-offs, settlement agreements, and sales and purchase agreements

● Scheduled and confirmed depositions, mediations, court hearings, and arbitrations

● Electronically and physically maintained litigation case documents

● Accurately typed legal documents and correspondence with minimal direction; edited existing documents using citations, footnotes, endnotes, track changes, styles, Table of Authorities (TOA), and Table of Contents (TOC)

● E- Filed documents in Circuit, District, Federal, and Superior Courts

● Arranged travel for multiple events

● Prepared and tracked reimbursements and expense reports

● Managed calendar for several partners

● Performed initial research on prospective clients, completed conflict checks, and opened new client/matter files

● Submitted timekeeping entries for assigned attorneys

● Prepared monthly client billing for transmittal to clients

● Responded to clients by e-mail or telephone upon attorneys’ request

● Opened reception desk and provided reception back-up for 100-line switchboard Page -2-

Buchanan, Ingersoll & Rooney, PC, Washington, D.C. December 2007 to April 2012 Legal Secretary

● Supported two associates and one paralegal in Tax Law, Litigation, and Financial Services

● Managed second largest client of the firm

● Transcribed and redlined corporate transfers, articles of incorporation and bylaws, financial reporting principles, certificate of incorporation, breach of contract, merger plans and asset transfer agreements

● Revised several 500-page manuscript portfolios for professors and organizations

● Created and maintained databases, drafted and revised Excel spreadsheets, drafted and revised PowerPoint presentations, scanned and converted PDFs

● Responsible for travel arrangements, meeting arrangements, coordinated conference calls, and managed attorney calendar

● Submitted expenses for reimbursement

Shainis & Peltzman, Chartered, Washington, D.C. September 2006 to June 2007 Legal Secretary

● Supported president and vice president in Communications Law, FCC Licensing, FCC Regulation, Telecommunications Law, and Telecommunications Regulation

● Filed LPFM license applications and other filings; settled on conflicting applications with the FCC

● Formatted and redlined agreements (e.g., Asset Purchase Agreements, Stock Purchase Agreements, and Settlement Agreements)

● Prepared correspondences, bills, and invoices to clients and vendors Simpson, Thacher & Bartlett, LLP, New York, N.Y. July 2005 to March 2006 Legal Secretary/Floater

● Screened all incoming calls and provided backup relief for secretaries in group

● Revised and redlined corporate settlement agreements

● Faxed, scanned, and copied corporate related documents

● Set up conferences, travel arrangements, and itineraries

● Typed and mailed budget summary reports to clients Lester, Schwab, Katz & Dwyer, LLP, New York, N.Y. November 2004 to June 2005 Legal Secretary/Floater

● Created Answers, Summons and Complaints, Motions, Verified Bill of Particulars, Notice of EBT, Various Discovery Demands, Subpoenas, Memorandum of Laws, and Stipulations

● Transcribed various correspondences and status reports to clients and carriers

● Entered time for attorneys on a daily basis

Sullivan & Cromwell, New York, N.Y. March 2002 to July 2004 Legal Secretary/Floater

● Prepared attorneys’ correspondences, confidentiality agreements, and operating agreements

● Screened calls for attorneys and provided backup for group

● Assigned to Word Processing Department when not floating

● Assisted with document conversion and clean up; created, formatted, revised, and proofread documents COMPUTER SKILLS:

Microsoft Word 2013, Excel, Access, PowerPoint, Outlook, Hummingbird DM, Worldox, Payne Forms Assistant, WebView, DTE, Elite, Delta View, Abacus, SoftWise Numbering System, eCopy PDF Pro Office, Nuance PDF, iManage, Change-Pro, Chrome River, LegalKey, Typing Speed 75 wpm, and Dictaphone EDUCATION:

Ashworth Community College, Norcross, GA December 2010 to June 2013 Bachelor’s Degree in Business Management

Katharine Gibbs School, New York, NY

Associate Degree in Business Administration (Legal) January 1996 to June 1999 Certificate in Legal Executive Assistant Program January 1996 to October 1996

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