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Administrative Assistant Human Resources

Missouri City, Texas, United States
December 28, 2015

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* **** *** *****, ******** City, TX 77459

Home 281-***-**** – Cell 281-***-****


A Corporate Executive Administrative Assistant with extensive experience at the Executive VP management levels. Successfully performed full range of administrative support for extremely busy Vice President of Human Resources and Vice President of Finance. Detailed oriented with strong can do attitude. Adept at maintaining a relaxed demeanor in a demanding environment while exercising excellent judgment. A dependable professional with an impeccable work record and strong sense of loyalty. Have a proven record of confidentiality. Great attitude toward challenges. SKILL HIGHLIGHTS

Microsoft Word, Excel, Power Point

Communication Skills

Departmental Operations Manager

PeopleSoft – End User

Diligent – Board Books

Insperity Org Plus

Performance Evaluations

Concur - Expense Reports

Management/Facilities Management


ENSCO PLC – Houston, Texas 2012 to 2015

Administrative Assistant/VP of HR

Administrative support to VP Human Resources, VP of Finance and three Directors.

Screened all incoming calls for VP’s, and routed to appropriate locations for action.

International travel arrangements, acquired appropriate visas, and prepared itineraries. Travel expenses were expensed in a timely manner by providing an envelope for receipts to capture expenses.

Coordinated the logistics for the CFO’s Town Hall meetings for 250 employees in the Finance, IT and HR departments.

Managed calendars for 2 VP’s and 3 Directors.

Coordinated meetings by scheduling conference rooms, lunches, audio/video and agendas for global meetings, having to take into consideration different time zones. Sent out invitations and prepared a list of attendees for the VP’s and Directors.

Maintained and properly disseminated updated department documents, such as long-range plans, department policies and procedures, forms, etc.

Answered basic questions concerning department policies and procedures.

Maintained and provided contact information for VP’s and Directors.

Provided assistance to other departments to prevent overtime.

Performed a variety of administrative duties and special projects as needed by management.

Maintained corporate and global organizational charts by initiating monthly meetings to keep org charts current

Implemented a central office supply room which saved the company thousands.

Created an administrative assistant list which was used when admins needed supplies which were not in the supply room.

Counseled employees when there were issues.

Administrative Assistant/VP of Finance

Correspondence, reports, calendaring, expense reports, excel spreadsheets, filing, and personal tasks.

Coordinated and arranged meetings, setup audio/video conferencing (Audit, QBR’s, EMC).

Prepared books for Audit Committee Meetings.

Coordinated meetings onsite and offsite with hotels.

Coordinated international travel, visas, Outlook meetings and luncheons.

Provided support to the EVP & COO when in the US. PEOPLE’S UNITED EQUIPMENT FINANCE CORP.

fka FINANCIAL FEDERAL CREDIT INC. – Houston, Texas 1998 to 2012 Lead Administrative Assistant

Correspondence, reports, calendaring, expense reports, excel spreadsheets, filing, and personal tasks.

Office of Foreign Assets Control (OFAC) and Customer Information Policy (CIP) monitoring.

OnBase imaging system monitoring.

Facilities management.

Coordinated travel, meetings and luncheons.

Administrative Assistant to the Executive Vice President

Correspondence, reports, calendaring, expense reports, excel spreadsheets, filing, and personal tasks.

Hired and supervised six employees for the OnBase imaging system.

Coordinated travel, meetings and luncheons.

Documentation Supervisor

Hired and supervised five employees.

Checked contracts for errors, required documentation such as insurance, UCC filings and titles. JOSEPH A. BOND, P.C. - CORPORATE AND INTERNATIONAL TAX ATTORNEY – Houston, Texas1998 to 2009 Legal Assistant – Contract Work

Formed domestic and foreign corporation, kept minutes and by-laws; meetings with clients; spreadsheets on different entities; all billing; dictation; transcribing and filing. EDUCATION

Houston Community College, Houston, Texas – Studied Court Reporting and still continue classes in Microsoft Word, Excel, PowerPoint and Outlook. Completed the 7 Habits of Highly Effective People and continued courses at Ensco University.

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