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Executive Administrative Assistant

Plainfield, Illinois, United States
December 27, 2015

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Dear Hiring Manager:

I am interested in the possibility of joining your organization. Enclosed, please find my resume; it will furnish you with information relative to my experience, abilities and education. References and any additional information that you require can be available at your request.

As my resume indicates, I have experience as an executive assistant / office manager with administrative, marketing, purchasing and human resource talents as well as strong accounting and interpersonal skills. My background includes a working knowledge of record management, an aptitude for learning customized computer systems, sales support and customer service. I am an organized self-starter that is able to work independently to set priorities, meet deadlines, and effectively coordinate projects under short time constraints. I feel that the various job duties and responsibilities that I have experienced thus far, along with my hardworking personality, will be an asset to you and your firm.

Realizing that this summary cannot fully communicate the benefits that I can provide you and your company, I would like the opportunity to speak with you personally.

Thank you for your consideration. I look forward to your reply.


Gina A. Gaydos

4904 Goodhue Lane

Plainfield, IL 60586


Gina A. Gaydos

4904 Goodhue Lane

Plainfield, IL 60586



GreatBanc Trust Company,Lisle, IL5/08- Present

Executive Assistant

-Executive Administrative support to Chairman of the Board, President, CFO, four Senior Vice Presidents and five Vice Presidents.Provide administrative support to visiting executives from company affiliates.

-Prepare executives for all internal/external meetings and events. Calendar management; facilitation and coordination of meeting agendas and materials. Travel coordination as needed to external meetings to include support of travel software.

-Compile correspondence and reports on behalf of executive(s).

-Coordinate professional service agreements to clients, financial advisors and legal.

-Scheduling of Fiduciary Committee meetings and transactions for internal Committee members to correspond with financial advisors and legal calendar availability; ensure proper quorum is maintained and final reporting to clients is timely. Report all Committee activity to Board of Directors.

-New client presentation generation to include request for proposals. Maintain integrity of company branded marketing materials. Maintain client MS Access database. Marketing projects as needed.

-Coordinate process, monthly reporting and calendar management for the Account Review Committee.

-Maintain memberships in professional organizations. Coordinate sponsorships and speaking slots at major industry conferences. Maintain advertising space in professional organization directory’s and websites. Organize large event for clients and external professionals at yearly conference and trade show.

-Maintain internal website departmental “go to” page.

-Expense reporting for executives; client billing review and accounts receivable collection as needed,approve department accounts payable items, liaison to accounting for department.

-Department of Labor document production coordinator.

-Maintain files and coordinate off-site storage of documentation.

American Mailers, Naperville, IL1/03-5/08

Administrative Coordinator

-Executive Administrative support to President, CFO and General Manager. Travel & meeting coordination, calendar management, Board of Directors presentations.

-Administrative support to HR Manager with daily activities related to HR and all its functions. Assistance with staffing issues including screening and scheduling of applicants for interviews, background checks and new employee orientation. Responsible for administrative aspects of benefits administration including benefits orientation, billing reconciliation and report generation.

-Purchasing Agent for company. Purchase all materials and equipment for manufacturing as well as office. Implemented cost savings through Vendor negotiation.

-Industry meeting and trade show coordinator. Marketing functions to include branding related items and generation of same.

-Administrative support to Sales Staff with daily activities related to Direct Mail.

-Responsible for generation of all RFQ/RFP’s initiated by Sales Staff.

-Maintain client database. Taught basic use of ACT! Software to Sales Staff.

-Assisted in the implementation of new pricing for standardized quoting based on service requirements. Implemented new quoting procedures to assist in RFQ generation.

-Customer Service and Production Staff assistance when needed.


Richard J. Daley College, Chicago, IL

Associates Degree

Work Experience

Additional Work Experience and References available upon request.

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