Assistant Executive
Resume:
Re: Legal or Executive Assistant Position
Dear Sir or Madam:
Enclosed is a copy of my resume detailing my present experience and skills in response to your advertisement for an Executive or Legal Assistant. I am looking for an employer who has a permanent need for an assistant and has given serious thought for the need to fill their open position and can offer longevity. My most recent position was working in the area of IP Law, which could be of great benefit to you
As a Legal and Executive Assistant with 6 years of Patent and Trademark law and 10+ years legal and corporate experience, I provide the entire range of support for executives and attorneys from legal research, drafting and finalizing documentation, travel reservations and expense reporting. Supervised clerks and problem solved in a fair and professional manner.
I am a self-motivated professional proud of my accomplishments and the work I produce. My legal and executive experience and skills will speak for themselves and gives me the ability to know when and how to take initiative in any environment whether at a law firm, in a corporate environment or as a business owner. I offer expert computer skills, punctuality, and dedication to any client or job. I prefer a busy office environment with a heavy workload where I can “jump right in”, but I can produce in any environment.
I would appreciate an opportunity to discuss your needs and how my background and experience can benefit you and make a difference. At this time, my salary requirements remain open.
Thank you for taking the time to review my resume. If you have any questions, you can reach me by phone at 770-***-****.
Sincerely,
Donna Smith
Donna Smith
Legal Assistant
Enclosures/Attachments
CAREER SUMMARY
Experienced and dedicated professional legal assistant with over 5 years of experience in various legal and corporate areas. Detail oriented and goal-focused professional that can successfully deliver in a fast-paced,
busy environment; serve as a leader and mentor to other employees while demonstrating a team-focus that illustrates cohesiveness; in search of an employer who has a permanent need for an assistant and has given serious thought to the need to fill their open position and can offer longevity.
RELEVANT SKILLS AND TRAINING
Word w/Styles, TOA, TOC
Access/Outlook/Interaction
Excel / Quick Books
Shorthand: 90 - 100 wpm
Supervise 5-7 employees
Track Changes/Redlining
E-Filing All Courts
Typing 75 - 80 wpm
Hummingbird DM
LIS Financial Software
Power Point
Dictation/Transcription
Meta Storm/Concur
Lexis-Nexis
CPI Patent Program
Time Management Software
LEGAL AREAS OF EXPERIENCE
Litigation Plaintiff & Defense
Legal Research Electronic & Hardcopy
Bankruptcy and Debt Collection
Estate Planning
Intellectual Property and Trademarks
Personal Injury
Corporate Law
Matrimonial and Family Law
Insurance Plaintiff and Defense
EMPLOYMENT HISTORY
February 2015 – Present – Ethan Allen Personnel, Poughkeepsie, New York – Executive Assistant
Presently accepting contractual assignments as a Legal or Executive Assistant in New York while looking for a permanent position after being downsized
April 2013 to February 2015 – McCarter & English LLP, Stamford, Connecticut – IP Legal Assistant
Reviewed, edited, finalized and filed U.S. patent applications, international applications, Requests For Continued Examinations (RCE), responses and amendments
Independently prepared, finalized and filed initial and supplemental Information Data Sheets and Applicant Data Sheets and other USPTO patent application forms
Trademark Electronic Search System (TEAS, TESS and TARR)
World Patent and Trademark Service (WPTS)
Patent Application Information Retrieval (PAIR)
Computer Patent Management System (CPI) and other patent management data bases
Completed travel reservations, itineraries, expense reports, balanced and submission of the USPTO Deposit Account statement for payment and performed other administrative and clerical duties
January 2012 to March 2013 Manpower, Inc. (IBM) – Poughkeepsie, New York – IP Legal Assistant
Reviewed, edited, finalized and filed U.S. patent applications, international applications, Requests For Continued Examinations, responses and amendments; finalized drawings
Reviewed incoming outside counsel application packages for accuracy, completed and filed
Completed research using Lexis Nexis and Patentech to locate prior art, foreign references and Non Patent Literature
Daily contact and follow up with inventors, examiners, scientist and executives in the United States and all over the world to secure patents issued correctly and on schedule
May 2010 to December 2011 – Putnam Association Retarded Citizens, Brewster, NY - Executive Assistant
Executive Assistant to the Corporate Counsel Office, Quality Assurance Director and the
Director of Human Resources
Drafting, revising and finalization of legal correspondence, complex Excel charts and correspondence
Ability and initiative to follow up with all parties until contracts and agreements were signed by all parties
September 2009 to May 2010 – Manpower, Inc. (Wells Fargo) Poughkeepsie, NY – Executive Assistant
After dissolving The Secretarial Shoppe LLC; took time off after relocating back to New York from Georgia then began accepting contractual assignments while seeking a permanent position
Responsibilities included received and analyzed a large volume of files, bank statements, asset statements and other personal and legal documentation; utilizing my legal background analyzed the documents for authenticity before submission to the underwriters
Daily supervision of the department’s clerks, ordered all supplies and other administrative duties
January 2007 to August 2009 – Relocating back to New York from Georgia; Dissolving LLC; Family
April 2002 to January 2007 – The Secretarial Shoppe, LLC, Marietta, Georgia – Business Owner
Law Offices of David Doverspike, Sr., P.C., Roswell, Georgia – Legal Assistant
Assisted one attorney and a paralegal in the areas of corporate, personal injury, estate and will planning, incorporations, patent and trademark, and bankruptcy and collections law
Patent and trademark duties included filing and processing United States Provisional and Utility Trademark Applications, Amendments, Office Actions and renewals pursuant to the rules of the United States Patent and Trademark Office
Duane Morris LLP, Atlanta, Georgia – Legal Assistant
Supported 8-10 attorneys and paralegals with drafting and filing of litigation, personal injury, corporate, tax, class actions and employment law cases
Supervised large mail merges for the tax department with short notice and time restraints
DMLLP was a very fast-paced office where an assistant needed to be multi-talented to accomplish the tasks
December 1999 to January 2002 - Robert Half International, Atlanta, Georgia – Legal Assistant
Turner Broadcasting System, Atlanta, Georgia (CNN) – Litigation Legal Assistant
Litigation Assistant in the corporate Legal Department assisting 10-15 partners, associates and paralegals drafting, editing and finalizing pleadings, notices, requests for production, interrogatories, briefs, summonses, complaints, memoranda of law, orders and judgments in draft and final form
Drafted and finalized small and large media contracts, agreements and correspondence for use with media outlets, corporations, individuals and the AP Press
Andre & Blaustein, LLP, Atlanta, Georgia – Litigation Legal Assistant
Responsible for the daily supervision and training of the litigation department’s clerks
Legal Assistant to two partners providing support in all types of litigation (plaintiff and defense), corporate, family and criminal law; filed 3-4 new cases per week with the Superior Court of Atlanta
Prepared and filed all pleadings, notices, requests for production, interrogatories, briefs, summonses, complaints, memoranda of law, orders and judgments in draft and final form
EDUCATION & CERTIFICATIONS
The Pace Business School - Professional Management Secretarial Certification – Yonkers, New York
Yonkers High School – Yonkers, New York
Notary Public – New York State
Court Appointed Process Server – Cobb County, Fulton County Georgia
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