Accounts Payable Accounting Assistant
Resume:
Patricia Ann Russo
Floral Park, New York 11001-2128
516-***-****/ Cell: 516-***-****
**************@********.***
Summary
Strong analytical skills are organized to uncover income and liability discrepancies. Follow-up procedures are used to recover funds on bad debts, forgeries and thefts, by implementing careful communication skills.
Skills
Microsoft Excel; Microsoft Word; Microsoft Outlook; Microsoft Windows XP; Access program (AS400); Bank of America website positive pay queries; Citibank Direct Online Banking: Statement Details Report & Inquires; Citibank: electronic billing receivables record; inquiry & processing of checks into receivables record; Credit & Collection analysis; GEAC program: general ledger, bank reconciliation and accounts payable queries; WBO Receivables program queries; Fleet Bank website transactions and check queries; Fleet website stop payments and voids; Wells Fargo and Chase bank statement activity analysis; QuickBooks: invoices sent, payments applied and research information obtained; Northville, Hess & eDownstream websites: journal entries prepared for general ledger.
Professional Experience
Getty Petroleum Marketing: subsidiary of Cambridge Petroleum/Lukoil 1500 Hempstead Turnpike East Meadow, New York 11554
Bank reconciliation & Financial Reporting Assistant April 1, 2011 thru October 4, 2012
•Preparing bank reconciliation excel documents for wire/check disbursement, depository, flex spending, and credit card (Visa, Amex, Discover, Voyager, Wright Express, Debit card and Gas card ) bank accounts.
•Financial Reporting journal preparation for cash concentration transfers.
•Researching Treasury, Accounts payable and Accounts receivable entries for corrections. Also, writing entries for correction or bank services charges.
Inventory Accounting Assistant December 10, 2008 thru March 30, 2011
•Billing Inventory and verifying carrier freight and product invoices utilizing IBM Access AS400
•Excel sheet calculations of petroleum exchange partner fees with rates for products and services
•Excel sheet reconciliations in gallons and currency, comparing to partner companies' records.
•Utilizing Top Tech program to obtain petroleum bills of lading.
•Utilizing Northville & Hess websites to obtain bills of lading.
•Downloading from eDownstream website for petroleum partner's monthly inventory volume and cash transaction record.
Cargo Network Services: subsidiary of International Air Transportation Association
703 Waterford Way, Suite 680, Miami, Florida 33126
Accounting Assistant 2004-2008
The position was responsible for updating and maintaining $3.7 million collection receivables and suspense accounts bank reconciliations. Credit & collection analysis was performed for the agents owing receivables to determine delinquent payments. In addition, QuickBooks was used to create invoices and to research items occurring on the bank statement.
•Bank reconciliation Excel workbook record: depository, check disbursements and transfer accounts. Daily and monthly excel workbook records created and maintained.
•Citibank website: daily bank statement detail reports generated in PDF format. Also, on-line Lockbox inquiries made to investigate open reconciling items.
•Citibank electronic billing receivables record utilized, for comparison with the bank statement.
•Credit & collection analysis of delinquent debtors to procure funds.
•Processing incoming checks into the receivable record.
AutoOne Insurance: subsidiary of Interboro / One Beacon Insurance, Mineola, New York 11501
Bank Reconciliation & Accounting Clerk 2003-2004
Bank Reconciliation of depository and check disbursement accounts.
Fleet Bank website analysis of stop payments, voids and daily transactions.
Financial Reporting: receivable, depository, check returns and check issued & clearing.
Journal entries on G/L: disbursements, depository, and check returns.
STG Renaissance Freedom program: stop payments voids and research.
Avis Rent-a-Car, subsidiary of Cendant, Parsippany, New Jersey 07054 Commercial Bank Reconciliation Analyst & Reconciler 1994-2002
The position was responsible for reconciling and researching 71 bank statement accounts. It was necessary to train and supervise associate clerks in the accounts' reconcilement. The diverse accounts were:
Accounts payable disbursement on ARP positive pay full reconciliation, based on an issue file
transmission to the Bank of America..
Accounts payable bank tape production, utilizing the GEAC program (formerly McCormick & Dodge program).
Accounts payable manual reconciliation of bank statements to the general ledger.
Draft disbursement bank statement accounts.
Concentration wire activity bank statement accounts.
Receivable Credit Club (customers' charge card) bank statement depository accounts
Customer returned check statement accounts.
Receivable check depository Bank of America accounts, including lockbox.
Foreign collection bank statement accounts.
U.S. funds bank statement account with a Canadian funds general ledger.
Payroll direct deposit and payroll master funding accounts.
Research was conducted on all reconciling discrepancies, between bank statement and corporate records. This research was conducted within the corporation. Also, research often required telephone calls to banks. After research, correcting journal entries were made into the general ledger. The Bank of America website was accessed to do reconciliation corrections. The duties required doing queries for bank exceptions on disbursed checks. Queries were needed on the current paid status of issued checks. For research purposes, image access of paid checks was needed, using the web site or off-line CD-ROMS.
Accomplishments
Prepaid liability disbursements were accounted for. Notified accounts payable on a monthly basis, about approximately one million dollars in checks issued thru field locations but not booked.
Initiated the recovery of funds on customers' bad check, by procuring copies from the bank. This
enabled the collections department to begin funds recovery.
Recovered funds on checks encoded erroneously. One example is a $1,000 check encoded as $10,000. Contacting the bank recovered the $9,000 overpayment.
Team work with Avis security department, bank forgery department, or accounts payable department to stop ongoing forgeries of Avis checks.
Investigating unknown charges to correct the cause of charges. Applying unknown income to ledger so that funds can be utilized.
Worked on an implementation team, to produce a bank issue file (full reconciliation process) for Avis with Bank of America. This prevented check forgeries.
Collaborated with accounts payable, corporate accounting, and GEAC Corporation programmers for the tape production partial reconciliation. This accounts for liability checks not booked.
Found a new program's accounting problems, when it appeared in the bank reconciliation.
Responsible for developing an Avis bank reconciliation training manual for new hires. Also, responsible for training the new hires. Two associate clerks were directed.
Field locations and banks were telephoned in an effort to clear financial discrepancies.
Education
Bachelor of Science : Molloy College, Rockville Centre, New York
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