Contract Manager

Belinda Willoughby

**** **** ***, *** *********, CA 94122 Tel: 650-***-**** Email: *************@*****.***

SENIOR CONTRACTS MANAGER

Developing contractual processes while constantly driving efficiencies and improving data integrity

Develop and manage all aspects of contract administration in fast-paced, entrepreneurial environments. Coordinate with with multiple teams and stakeholders to ensure projects are completed in a timely matter and communications between teams are clear and concise. Led team that administers and maintains ongoing contracts, legal files, and preparation of form documentation. Manages communications between the Company's Legal, Sales, Finance, and Engineering and Operations departments. Extensive experience working with intellectual property patents, data integrity projects, drafting and analysis of Master Services Agreements, sales orders, amendments, and website terms of use agreements. Many years experience with database design and improvements.

DATA MANAGEMENT ANALYST Oct 2013 to present

Astreya Partners - onsite at Google Inc. Mountain View, CA

Promoted to newly created role to identify and improve data integrity across Google’s internal data systems for worldwide contract administration. Main role is to analyze data integrity and alignment in Rivermine (an internal data entry system used to manage contracts for worldwide offices) and make recommendations for improvements. Currently achieving 98% alignment on the main service types between systems (including transport).

Corrected invoicing data by analyzing key fields across multiple systems, analyzed contractual terms and conditions, met with stakeholders to determine what data was lacking. Redesigned forms in Rivermine to capture data more accurately and created exception reports which allowed continuous improvement to data. Once system was developed, trained all interns, new hires and existing team on executing fixes.

Ability to review $750 million dollar Master Service Agreements and their related services, figure out where the discrepancies were, what improvements could be made, and ensured we were 100% accurate in our billing.

Impact: Achieved 98% alignment between external and internal databases for inventory and financial auditing. Created new processes and data analytics which allow for term length on services to be created and integrity checked with a 50% savings on time.

CONTRACT ADMINISTRATOR TEAM LEAD 2012 - 2013

Astreya Partners - onsite at Google Inc. Mountain View, CA

Hired, trained and led a team of 6 to ensures Google’s protocols and procedures for signature process and contract integrity checks are followed. Developed training material & process documentation for new hires

Impact: Collaborated with legal teams to streamline templates to allow team to enter relevant data into the systems faster, which allowed faster and more accurate processing time. Training materials & documents allowed new hires to be 100% up to speed in 30 days (down from 3 months).

CONTRACT ADMINISTRATOR 2011 - 2012

Responsible for cross connect and terminations across worldwide data centers. Developed relationships with 3rd party vendors in Singapore, India, Australia, England, Ireland, Russia and ensured contractual terms and conditions were entered correctly into Rivermine.

Impact: Negotiated termination of services and resolved any subsequent issues with vendors, which allowed Google to save millions on contractual costs.

INTELLECTUAL PROPERTY SPECIALIST & LEGAL ASSISTANT 2010 - 2011

Luidia Inc, San Carlos, CA

Managed intellectual property portfolio, tracked intellectual property spend and presented cost-reduction suggestions to management. Created a sharepoint for easy access for all sales agreements, patents and trademarks. Communicated needs of engineering team with outside counsel, drafted various agreements, including Terms of Service for the website, Terms of Use, Trademark License Agreements, Sales Representative contract and Privacy Agreements. Responsible for quarterly budget ($60K) and ensured financial protection for patents and trademarks was maintained while drafting new agreements.

LITIGATION PROJECT ASSISTANT 2008-2009

Fish & Richardson, Redwood City, CA

Supported attorneys in all phases of litigation and asked to accompany patent attorneys to Washington DC to support team during hearing at the International Trade Commission. Categorizing legal documents and learned multiple database.

July 2004 - April 2008: Volunteered in Thailand teaching English

PARALEGAL 2004-2005

Allens Arthur Robinson, Sydney, Australia

Develop, implement and document contract administration systems, procedures and best practices for the accurate maintenance of legal files.

Australian National University, Canberra, Australia, 1997 - 2004

Bachelor or Laws (equivalent of a J.D.)

Bachelor of Science in Biology

College of Law, Sydney, Australia, 2009

Professional Legal Training Program

Admitted to State Bar of California, 2011

Admitted to United States Patent and Trademark Office, 2011

Admitted to State Bar of California, 2011

Admitted to United States Patent and Trademark Office, 2011

Bruce Hall Prize for Outstanding Achievement in Law, 2009

Contact this candidate