HR Assistant and Records and Files Specialist

SARAN BAMBA CAMARA

917-***-**** • ** Sandalwood, Lawrenceville, GA 30046 • *******@*******.***

PROFILE

Focused, self-motivated Administrative Professional with extensive experience in clerical, communications, personnel management, human resources, and records supervisory roles. Quickly learns and applies new skills while maintaining high quality standards. Fluent in French and English. Fully authorized to work in the US.

PROFESSIONAL EXPERIENCE

UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT (USAID) 1987 – 2014

Communication and Correspondence Supervisor (Baghdad, Iraq; 2009-2014)

•Served as USAID Iraq C&R Supervisor performing full range of records management functions.

•Trained C&R Clerk and USAID Iraq Technical Offices’ and Management Support Offices’ file custodians and secretaries in USAID Records Management procedures.

•Provided guidance on proper procedures regarding receipt and action assignments for incoming official correspondence.

•Directed and controlled mission’s decentralized records filing systems both physically and electronically.

•Coordinated preparation of mission’s annual File Plans and Vital Records Program. Conducted periodical inventories / inspections of record stations to ensure they were organized and inactive files were disposed to avoid duplication and filing of inactive records among actives.

Human Resources Manager (TDY) (Baghdad, Iraq; 2008-2009)

•Directed Foreign Service National Personal Service Contract (FSNPSC) personnel management. - Classified position descriptions and prepared vacancy announcements.

-Initiated security / medical clearances, negotiated, and prepared budget and FSNPSC contract / modifications and (ePICS).

-Prepared notifications of personnel actions documentation, such as assignment, whiting grade increase (WGI), promotion, separation, and retirement action documents.

•Oversaw administration for United States and Third National Personal Services Contracts (US/TCN-PSC).

-Determined benchmarks (market values) in general services (GS); prepared solicitations and advertised them using Internet Federal Business Opportunities (FBO) and General Notice.

-Assisted technical offices in the recruitment process, initiating security / medical clearances and negotiating / preparing contract budgets and negotiation memos in accordance with Agency for International Development Acquisition Regulations (AIDAR) Appendix D.

-Prepared contract modifications as needed and initiated terminated contract close outs.

•Managed arrival and departure cables and kept personnel files for United States Direct Hires (USDH).

Personnel Specialist (Conakry, Guinea; 1996-2009)

•Served as USAID Guinea and Iraq Personnel Specialist, performing advisory and full range of personnel management functions.

•Liaised between USAID and local social security system and labor authorities. Coordinated health insurance coverage and performed Personal Services Contract (PSCs) contract administration.

•Directed Foreign Service National Personal Service Contract (FSNPSC) Personnel Management.

-Served as Computer Aid Job Evaluation (CAJE) certified evaluator, reviewing / updating statement of work, ensuring position contractibility, classifying position descriptions, and preparing vacancy announcements.

-Initiated security and medical clearances, negotiated / prepared budget, and prepared FSNPSC contracts / modifications and (ePICS).

-Prepared notification of personnel actions documentation, such as assignment, WGI, promotion, separation, and retirement action documents.

-Provided assistance to the Executive Office (EXO) and the Embassy in the administration of annual award program. Notified and provided guidance to supervisors on nomination procedures and different awards.

CAMARA SARAN BAMBA PAGE TWO Personnel Specialist (Conakry, Guinea; 1996-2009) - continued

•Provided support for the US/TCNPSC.

-Determined benchmarks (market values) in GS; prepared solicitations and advertised them using Internet FBO and General Notice.

-Assisted technical offices in recruitment process, initiating security / medical clearances and negotiating / preparing contract budgets and negotiation memos in accordance with AIDAR Appendix D. - Prepared contract modifications as needed and initiated terminated contract close outs.

•Managed arrival and departure cables and kept personnel files for USDH.

•Received Performance Award for sustained superior performance in the Personnel Office during a year full of challenges (2006).

•Recognized with On the Spot Award for managing a two-person office alone for several months, including reporting requirements, personnel actions, contracting, and file management for all USAID personnel (2005).

•Received Group Award for valuable contribution to Executive Office Team objectives during absence of incumbent Executive Officer (2004).

•Recognized with On the Spot Award for contributions in establishing mission’s Vital Records (2003).

Communication and Records Supervisor (Conakry, Guinea; 1987-1996)

•Directed and managed USAID Guinea records and correspondence management program.

•Developed and maintained system for both centralized and decentralized control of all unclassified records and correspondence held in USAID Guinea, including all project files for mission’s four Strategic Objectives.

•Planned, established, and maintained system for centralized and decentralized (working files) unclassified records within the mission.

•Served as the USAID’s source of authoritative information concerning requirements for unclassified records and correspondences control.

•Supervised employees engaged in maintenance of centralized files and records management, including receipt, review sorting, and distribution, as well as preparation of pouch and dispatching of incoming / outgoing unclassified correspondences, including cable communications.

•Scheduled mail delivery and dispatching to ensure proper handling through the pouch and local post office.

•Worked closely with Hand Book (HB 21) replaced by the operational policy, Automated Directives Systems (ADS) 502, and other Agent for International Development (AID) regulations to provide necessary interpretation and guidance for other offices in managing records / correspondence.

•Trained six secretaries, four file custodians, and other personnel (including both US Direct Hire and Personal Service Contract (PSC) employees) in proper classification, maintenance, and disposition of records / files.

•Conducted periodic inspection / inventory of division’s files to ensure they were maintained in accordance with prescribed procedures.

•Nominated for a Sustained Superior Performance Award (1990-1991).

Additional experience as a Private Secretary for the Former President of the Republic (Conakry, Guinea) and as a Secretary for the Guinea Embassy (Luanda, Angola).

EDUCATION / TRAINING

English Language Certificate, INSTITUT BOURGUIBA DES LANGUES VIVANTES, Tunis, Tunisia

1983

Secretary Certificate, JOSEPHE DE CLIGNY, Conakry, Guinea

1973

Job-related Training

•Communication and Records Management – Egypt (2010)

•Computer Aided Job Evaluation (CAJE) – France (2002)

•Communication & Public Relations – Ivory Coast (2002)

•Personal Service Contract Administration – Egypt (2001)

•Personnel Management – Hungary (1999)

•Basic Position Classification – Washington, DC (1997)

•Introduction to Personnel Management – Washington, DC (1997) & Arlington, VA (1997)

•Personnel Services Contracts (AIDAR HB 14 Appendices D&J) PSC – Ivory Coast (1997)

•Communication and Records Management – USAID, Mali (1988) & USAID, Ivory Coast (1987)

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