Assistant Administrative
Resume:
MARIA J. CALLIRGOS
Loma Linda, CA 92354
Home: 909-***-****
OBJECTIVE
A long-term job as an Office Assistant, where I can contribute with my experience to the working environment with opportunity for growth.
HIGHLIGHTS OF QUALIFICATIONS
Good organizational skills
Ability to prioritize tasks
Strong sense of responsibility
Self starter
Accurate typing and proofreading
Bilingual, fluent Spanish
EMLOYMENT HISTORY/EXPERIENCE
January 2008 March 2013 SB City Unified Schl District-San Bernardino, California
Bilingual Clerk II
Processed Cums (Cumulative Students’ Records): for incoming students, requested their cum, (sent email or faxed requests to proper agency); reviewed for extra documents in Cums (address changes, Special Ed, sent to Special Ed counselor)
Enrolled Students: E72’s (E59’s for Special Ed) forms used to enroll students; emailed to us mostly by the Enrollment Center: printed form, then checked against District’s system correctness of demographics and handwrote correct classroom number; placed in special folder; when parent came with student for first day of school: handwrote “Actual Start Date” on form; stamped, copied, highlighted and distributed E72 forms; updated attendance in Aeries; provided parent with an Orientation Packet; directed parent to classroom. Opened and filed “Dummy Cum.”
Dropped Students: requests received most likely over the phone from parent or the Enrollment Center. Printed Withdrawal form from District’s system; verified last day student was physically present and updated student to proper leave status and reason; on the printed Withdrawal form, entered last day attended, wrote down reason for dropping student and who requested the drop; stamped, highlight, and distributed E72 form; kept the “Office” and “Other” copies; pulled cum from file cabinet and placed it in box special back.
Filed and Maintained several binders: Enrollment forms; Withdrawal Slips and Notices (emailed to Youth Services); Request for Change of School forms; Transportation forms
Processed Capping and Permit Follow up forms: upon receiving E72 form, checked student status (our student, capped to us, away from us, or other permit).
Processed Data Director/Benchmarks: forms in the system with English and Math Test results; located in system, printed, distributed, and filed in binder; also, created an Excel spreadsheet with results and distributed to teachers together with actual results.
Processed Volunteers Applications: reorganized forms; typed guidelines (vaccination, background check, etc.); compiled booklet and provided to volunteer applicants. Maintained a binder and followed up with email from Sheriff’s approval. Kept track of monthly hours volunteered and sent summary via interoffice mail to main District Office.
Maria J. Callirgos’ Resume
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Processed CAPS Applications: pull front page and discard; Fill out student ID#; Fill out with my name the Received/Checked by field
Report Cards: stored Report Cards in Teachers’ folders kept special boxes for a couple weeks before patent-teacher conferences twice a year.
Answered telephones
June 2005 July 2006 Wells Fargo Home Mortgage-Riverside, California
Administrative Assistant through Kelly Services
Received incoming correspondence and handled according to need.
Orders received, if existing, entered in Excel log and gave to Underwriter in charge. If new, entered in Access Database and Excel log; gave to Supervisor to assign to Underwriter
Opened file with 18 or 22 tabs and handed to Underwriter
Filed and archived Government and Conventional Loans and cancelled files; boxed or destroyed, according to date and entered in Excel log
Audited job files for compliance with government and corporate guidelines. Checked against checklist; if documents were missing, emailed hiring manager and followed up on it
September 2004 – May 2005 TaB Transportation Co.-Fontana, California
Administrative Assistant
Assembled, typed and distributed monthly statistical sales reports in Excel
Typed rate quotes with services provided
Kept clients Access database up to date
Updated customer book in Excel with mailing information
March 2004 July 2004 Fidelity Nat’l Title/IEPH-San Bernardino, CA
Clerical Jobs through Venturi Staffing
Typed title company reports for chain title purposes, using specific codes
Entered data, alpha-numeric
January 1999 May 2002 RCRMC, Moreno Valley, California
Office Assistant III
Scheduled internal room reservations throughout the hospital
Processed TAP time cards and created TAP employees accrued hours chart
Answered telephone calls requesting servicing from our housekeepers and paged them accordingly; referred interdepartmental calls to proper party, and maintained telephone log
Revised general filing cabinets, creating and maintaining department files and organized manager and assistant supervisor files
Organized information in the computer
Designed forms in Microsoft Word or Microsoft Excel, as needed
Sorted, screened, prioritized and routed incoming mail.
Created and maintained department files; organized manager’s/assistant supervisor’s files
Created positions book by position number
Maria J. Callirgos’ Resume
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Typed and edited policies and procedures and updated corresponding book from handwritten notes
Filled out Employee Appointment and Position Status Change forms, CRF’s, job orders
Maintained office supply inventories and order supplies for the department
Exercised great confidentiality in dealing with co-workers and when handling special information
February 1992 April 1998 ESRI, Inc., Redlands, California
International Marketing Clerk
Screened, sorted, matched high volume incoming correspondence and routed to proper party
Composed correspondence, independently, in response to customer requests
Re-organized and maintained alphabetical and numerical department files
Archived department records yearly
Translated (and typed) documents into Spanish
Maintained office supply inventories and ordered supplies for the department
EDUCATION
County Training Center – Riverside, California
MS Access Levels 1, 2, and 3
CRY-ROP – Redlands, California
Medical Terminology, MS Word 97, MS Excel 97, Windows 95, Internet for Office Professionals, some PowerPoint
Graduate Secretarial College – Lima, Peru
Secretarial Sciences AA
SKILLS
Software: Microsoft Word 2007, Microsoft Excel 2007, some PowerPoint, Windows 01, Internet
Typing: 60 – 65 wpm
REFERENCES
Available and provided upon request
Contact this candidate