Manager Administrative Assistant
Resume:
Anna Carnovale
Telephone: 416-***-****
Email Address: ***************@*****.***
SUMMARY OF QUALIFICATIONS
A resourceful and technically oriented individual. Acquired in depth knowledge of Windows, Microsoft Outlook, Excel, PowerPoint.
SKILLS
A diligent and dedicated team player with the ability to:
Comprehend problems of complexity and acquire new skills quickly and efficiently,
Coordinate various projects simultaneously,
Function efficiently in a fast-paced, high pressure environment,
Work well in a team environment and individually, perform tasks amply in an independent environment with minimal supervision,
Troubleshoot, problem solve and build relationships.
Share information in techniques and skills for other administrative assistants in the organization.
WORK EXPERIENCE
Ontario Medical Association, Toronto, Ontario January 2001 - Present
Sr. Administrative Assistant, Corporate Affairs, accountable to the Sr. Director/Corporate Secretary, Corporate Affairs, for providing administrative and budgetary support to the OMA's Corporate Affairs functions.
Provide Administrative and Secretarial Support to the Sr. Director/Corporate Secretary, Corporate Affairs
scheduling of meetings, appointments, and travel and hotel accommodations as required, drafting correspondence for signature and providing layout by word processing reports, letters and other printed material as required.
Have a broad understanding of project/activities falling under the authority of the Sr. Director/Corporate Secretary
coordination of certain aspects of the project/activity, communication with physicians/public/external organizations or groups with regard to the project/activity. It may also be necessary to attend meetings, prepare notes, develop correspondence and assist in developing and coordinating of briefs, reports and guidelines.
Coordinate and assist in the preparation of the Departmental Budget documents
maintain records pertaining to all departmental expenditures; review monthly reports and, with input from other department staff, prepare month-end commentary report for Finance Department;
prepare Entitlement Letters for Constituency units; work with the Sr. Director, Corporate Affairs to review and work with Finance Department to ensure they are distributed in a timely fashion;
review monthly forecasts and report variances to the Sr. Director/Corporate Secretary and Finance Department; prepare yearly variance report.
Coordinate Meetings for assigned Council Committees
assembling agendas and information packages, conducting necessary research, recording and transcribing minutes, communicating decisions made and identifying appropriate action through action list; collate submission for Reports to Council binder.
Provide assistance to the Departmental Staff
complete monthly staff attendance records; maintain information filing system; prepare monthly expense and visa reports for Sr. Director;
provide approval on requests submitted for the new Financial system (FIS).
provide back-up assistance to other department staff as required.
College of Physicians and Surgeons of Ontario January 1990 – December 2000
Administrative Coordinator to the Manager, Medical Review Committee
Records all pertinent data on the MRC ARA System
Organizes C.I.R. in appropriate order and coordinates the photocopying of this material
Indexes, binds and labels the above material for Committee Members, Committee Clerks, Case Administrator, Legal Counsel and the Referred Physician
Prepares various letters sent to MRC Members, Legal Services, lawyers, inspectors and physicians, as required
Files documents and organizes the file room
Responsible for culling and archiving all assigned files
Prepares all outgoing mail on the MRC ARA Log Correspondence System
Updates and prepares the MRC Assistant Procedures Manual
Responsible for maintaining and producing an individual monthly Activity Report for the Manager, Ministry of Health and Long-Term Care
Prepares Medical Review Committee agenda; includes retrieval and verification of back-up material, photocopying, mailing, as required
Prepares a preliminary copy of MRC material for Health Services Appeal and Review Board cases
Sets up meeting room with reference material and standard supplies
Escorts/assists referred physician and/or legal counsel to designated room for interviewing
Prepares Statements of Services Rendered for Panel Members and Peers, as required
Sets up files for new referrals, verifies that all physician details are current and accurate by accessing CPSO Desktop
Responsible for updating the MRC-ARA System to capture all milestones pertaining to the referred physician
On a daily basis responsible for maintaining the following Case Reports: Case Referral Status Report, Proposed and Final Recommendations Pending Approval, Summary of Outstanding Draws, Status of Outstanding Inspection Report.
EDUCATION
1984 – 1988 Brother Edmund Rice Secondary
SEMINARS/COURSES ATTENDED
Image and Self-Projection for Women
High Impact Communication Skills for Women
The Basics of Telephone Image and Presence
Alternate Dispute Resolution
Write On!
Conference for Women
Business Writing Essentials – October 2006
Communicating, Negotiation and Prioritizing for Administrative Professionals – November 2007
Fundamentals of Finance and Accounting for Administrative Professionals – July 2008
Project Management for Administrative Professionals – February 2012
Program of Study – Administrative Professionals – Canadian Management Center
– February 2012
Communicating Up and Down and Across the Organization – June 2012
4th Leadership Skills for Administrative Professionals – February 2015
REFERENCES
Dr. Stewart Kennedy, OMA Past President
Dr. Suzanne Strasberg, OMA Past President
Dr. Greg Flynn, Managing Director, QMP-LS
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