Executive Assistant

********@*******.*** Ext: 253-***-****

Aleeta Davis

Highlights of Qualifications

Over 10 years’ experience in general office administration and executive support

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Proven record of managing administrative support functions proactively

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Hands- on experience interfacing with external clients and companies regarding confidential

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information and complex projects

In- depth knowledge of strategically maintaining schedules and coordinating travel logistics

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Fiduciary responsible related to budget management

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Extremely skilled in facilitating daily workflow and operations between different departments and

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key program members

Strong project management skills

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Professional Experience

Executive Assistant–Univera, Inc, (ECONET Family of Companies) Seattle, WA June 2013–

Present

• Provides confidential administrative support to President/ CEO and Chief Scientific Officer; acts

as liaison and maintains open lines of communication with 6 direct reports at senior level

• Plans, develops and executes employee/company programs and board meetings, including

budget preparation and reconciliation, vendor negotiations, internal and external

communication, program agenda, and action item follow-up

• Coordinates and arranges complex meeting and travel arrangements; prepares itineraries and

compiles documents for travel-related meetings; processes and reconciles expense reports

• Creates and maintains a highly effective organized filing and recordkeeping system, including

quick and thorough indexing, resulting in easy access to critical information and simplified office

functions

• Coordinates with other departments in the preparation of strategic planning sessions; preparing

minutes and distributing accordingly; assist with the coordination and implementation of other

activities

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HR Assistant/Receptionist–ECONET, Inc., (ECONET Family of Companies) Seattle, WA June,

2011– June, 2013

• Coordinated/planned all employee lunches and employee recognition events, as well as

negotiating budgets with caterers for up to 130 employees

• Provided administrative support to Human Resources in managing operation work flow with

events; assisting with recruitment and interview processes; document preparation and filing

• Answered a high volume of incoming calls and in-person inquiries from guest and colleagues

Childcare Administrator Koinonia Childcare Center Tacoma, WA June, 2006– February, 2009

Created and revised all of the centers manuals which included the employee handbook, parent

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handbook, and health and safety manual to all be within state regulations

Assisted in hiring, training and monitoring of staff responsibilities to ensure performance

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accuracy

Stayed in touch with parents to listen to their comments and concerns, while keeping them

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informed on new developments with their children

Event Coordinator Porter’s Place Catering–Tacoma, WA January, 2005 – February, 2006

Planned and developed negotiations for space contracts and book events space; arranged food

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and beverage menus; ordered event signs, and ensured appropriate décor (floral, linens, color

schemes, etc.) to meet the customer’s expectations

Managed on-site production and clean-up

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Kept track of event budgets and finances including check request, invoicing, and reporting

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Assistant Manager, Retail Shoe Department– Tacoma, WA July 1998 – June 2004

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Provided customer service by greeting and assisting customers; monitored sales activities to

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ensure customers received great customer service

Hired, trained and evaluated 10 personnel in sales and promotions

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Software Skills

Microsoft Office Suite, SharePoint, Quick Books, Oracle.

Education

Associate in Business– Pierce College, Lakewood, WA 2014

Associate of Arts in– Fashion Marketing, Seattle, WA 2000

References

Available upon request

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