Administrative Assistant Office

D WI G H T JA ME S

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E M A I L : DWI G H TDJA M E S @ G M A I L .C O M

OBJECTIVE

Seeking a position as an Administrative Assistant, to utilize my

skills for the benefit of the company.

PROFICIENCY

A resourceful, organized, Administrative Assistant, with 10

years Corporate Office Management experience.

Proficient in Microsoft Word, Excel, Access, Power Point, One

Note, Outlook

Proficient with MAC OS X Leopard 10.5.0. Windows XP, Win7 &

Win 8.

Desktop and network troubleshooting in Win XP Pro, Win 7, &

Win 8.

Graphics Designing skills: Web Design, Photo retouching skills.

(AAS Degree)

Possess strong knowledge in Web series and Piano for Financial

Processing.

Familiar with most Xerox machines and modern printers.

EXPERIENCE

LandesBank Baden Wurttemberg / Swiss Post Solution

July 2013 Present

Office Services Administrator

Front Desk: Met, Greeted Clients, Organized Meetings,

•

Scheduling and Calendar Bookings, Answering calls

Maintained records of bank’s critical documents for yearly

•

Federal and Tax Audits

Booked conference rooms, met and greeted clients, set up and

•

broke down meetings

Assisted Accountants and executives with filing Real Estate

•

documents, amending Vendor Contracts

Mailed GMBH Checks, 1099 Stubs, Vendor payments, Tax

•

Documents

Maintained the office space, Purchase Supplies, called in

•

broken equipment for repairs

Reported to Accounting, Controls Dept. and receptionist for

•

new duties

Publicis Groupe, NY / Swiss Post Solutions

Jul 2011– July 2013

Financial Controls, Print & Billing Operator

Answering calls and resolving financial discrepancies

•

Processed checks through Piano, PeopleSoft and Web Series

•

application for print, log and distribution

Managed and record daily check payment runs for major

•

Financial Institutions: Nasdaq, Dow Jones,

Proctor and Gamble, CNN, ABC News, GM, Saatchi and

Connil, Canadian Gov. checks, Disney,

Hollywood, Outdoor, Print, Spot, Interactive Magazines, T

Mobile Bill Payments

Print and distribute monthly financial reports, totaling 47

•

Billion Dollars over an 18 month period

Kept inventory of business supplies and maintained office

•

equipment printers/copiers

Attended to other administrative duties and special projects

•

when assigned by staff

Meeting our Vendors to reassure and strengthen our business

•

relationship with them

EDUCATION

Katharine Gibbs School New York City.

Jan 2000 Dec 2002

AAS Degree in Digital Media Arts

Bocage High School – Castries St. Lucia, West Indies

Sept 1993 Aug 1998

ALL ACADEMIC SUBJECTS WITH INDUSTIAL ARTS

Reference furnished upon request

Contact this candidate