Administrative Assistant Customer Service

Salary Requirements & Benefits:

$** Hourly

Insurance/Paid Vacation/401K

Computer and Software Skills:

Typing 50 WPM, Ten Key 9500 KPH,

MS Word, Excel, Access, PDF Document Scanning, Access, Outlook, Cash Pro; Bank of America

Direct, Quicken; QuickBooks; Pitney Bowes Send Suite, FedEx, UPS, USPS

Notary Public

Professional & Personal Skills:

Accounting and data analysis and reporting abilities.

Keen ability to work independently, prioritize work and ask for clarification when needed.

Ability to work alone or within a team environment.

Ability to maintain strict confidentiality on highly sensitive matters.

Personable, respectful attitude with clients.

Ability to work in a fast paced Environment.

Missy Hall

6400 Locust Rowlett, TX 750**-***-*** 4708 **********@*****.***

Targeting Administrative Assistant, Accounts Payable or Payroll Assistant

Administrative professional eager to leverage fifteen plus years of experience in office procedures, accounting and tax bill and vendor

payment processing. Highly organized, efficient and skilled in a variety of office support tasks, including:

High Volume Check/Invoice Processing Month End and Quarterly Reports

Records and Database Management HR Assisting, Branch Benefit Coordinator,

A/P, A/R, Billing, Payroll Assistance, New Hire Paperwork

Employee Time Keeping Invoice and Payment Transactions

Purchase Orders, Budget Forecasting Bank Deposits, Account Posting

Experience

Office Manager/Billing and AR Stephens Pipe & Steel Dallas, TX 2013 – 2015

Daily billing of customer orders, dispatch drivers and print driver pack slips

Email and/or print and mail invoices, post customer payments

Reconcile customer accounts, provide statements or invoices as needed

Prepare cash and check deposits daily, prepare reports to email to corporate branch

Answer phones and provide customer service to customers

Maintain daily truck load sheet, 3 6 way matching of paperwork

Generate UPS and FedEx regular mailings and freight quotes

Schedule interviews, prepare new hire paperwork, create employee hard files

Create new job posting ads via online and newspapers as needed

Enter time clock adjustments, maintain employee attendance and vacations calendars

Inventory and order office supplies, filing, faxing, scanning

Sr. Administrative Assistant/Tax Bill Payment Specialist – Property Tax

Ryan Inc. Dallas, TX Large Tax Accounting Firm 2002 – 2013

Provide administrative support and tax bill payment processing for diverse clients and vendors within a major accounting firm.

Supported team of eight senior consultants, additional support provided to high level Directors and Principles as requested for special

projects and meetings.

Review client real estate and personal property tax bills for accuracy & legitimacy.

Act as liaison between departments and vendors in the resolution of problems and inquiries

Enter tax bills and vendor invoices into tracking software, prepare tax bill cover letters

Generate checks in Quicken, prepare excel spreadsheet for proof of payment for CEO, key checks and amounts into Bank of America

Direct/Cash Pro, copy/scan checks and cover letters, enter dates mailed into database and file hard copies.

Distribute monthly financial packages and status reports

Worked closely with accounting department on all payments to ensure all funds are accounted for properly and allocated to

appropriate accounts to avoid shortages.

Set up new vendors and handled 1099, I9 and W9 requests

Coordinate travel arrangements, maintain calendars in Outlook

Prepare, review and assist with creating documents and memos

All other administrative project such as mailings, faxing, scanning, filing.

Education

1990, 2002, 2012 Brookhaven College and Richland College – Accounting Courses

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