Administrative Assistant Management

Andrea Medor

*** ***** ****, ************, ** ***65 908-***-****(H) 732-***-**** (M) ********@*****.***

SENIOR-LEVEL ADMINISTRATIVE ASSISTANT

~ Providing executives and senior leaders with professional support in all areas ~

Dedicated, results-focused administrative support specialist with nearly 15 years of experience managing the complex

needs of multi-level leaders for American Express. Recognized for effectively managing busy schedules, dealing with

conflicts, and serving as a vital partner to managers, directors, and VPs in organizing appointments and calendars.

Trusted to handle high-priority issues and needs across a range of financial and HR, areas, and to deliver training and

guidance to junior assistants.

Administrative Support Calendar Management Travel Planning Invoice Management Issue Resolution

Budget Management Payroll Expense Reporting Special Projects Job Postings/On-boarding Training Recruiting

Presentation Preparation Microsoft Office Suite Lotus Notes and Outlook Taleo PeopleSoft Ariba Concur

PROFESSIONAL EXPERIENCE

Allegis Global Solutions – New York, NY July 2012 - Present

RECRUITMENT COORDINATOR – Allegis Global Solutions for American Express

Support talent acquisition efforts for Amex by developing and coordinating candidate interviews - serve as primary

source of candidate/hire communications. Manage all candidate data (Taleo/PeopleSoft 9.1) and update accordingly in a

timely manner. Ensure integrity of data by initiating/monitoring background verification proce ss through HireRight.

American Express – New York, NY April 1994 - October 2011

EXECUTIVE ADMINISTRATIVE ASSISTANT

Delivered daily support to busy leaders (VP, 6 Directors, and numerous Managers); communicated changes to schedules

and appointments and managed updates to travel plans (domestic and international) and calendars.

Planned/coordinated in-person and virtual meetings, from sending invitations to setting up conference needs and

amenities. Performed monthly corporate account reconciliations and mai ntained department budget.

Optimized the recruiting/hiring process by completing HR paperwork, posting jobs, screening resumes, and setting up

interviews. On-boarded new hires and transfers – provided information and guidance on procedures and policies to boost

confidence and capabilities. Contributed to or managed special projects as requested.

Managed the hectic schedules of 2 senior level executives simultaneously, including maintaining their calendars,

busy domestic and international travel arrangements, expense reporting and special projects for both VPs and

their teams.

Reputable for ability to prioritize, manage and complete multiple tasks to meet tight deadlines.

Recognized as a knowledgeable self-starter responsive to all administrative needs, including ad hoc requests from

senior executives and clients.

Provided keen oversight of budget and cost centers; identified misplaced funds from other departments on several

occasions, including reallocation of payroll funds in the amount of $32K to the proper department.

Achieved $3K cost savings by negotiating with meeting provider for 41-person offsite team meeting.

Singled out with multiple awards for outstanding performance:

- Global Regent’s Award (2009)

- Annual Service Quality Award (2004)

- Service Quality, Circle of Excellence, and Administrative Assistant Award Awards (2000)

- Leadership Award (1999)

Career Note: Previous role as Accounting Clerk – hired to FT position with American Express after 1 -year role with

outsourced vendor Magnum.

EDUCATION

Bachelor of Science in Marketing – Long Island University, CW Post campus

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