Executive Assistant Human Resources

K E LVA ( K E L L Y E) S. M C K AY

* *** * * * C H W OO D D R I V E W I N S T O N S A L E M, N C 2 7103 ( 3 3 6 ) 6 9 5 2196

K E LVA. M CK AY @YA H O O . CO M

Objective: Corporate professional seeking a position that will utilize my extensive

E xecutive Assistant experience within a productive, challenging and diverse environment. I

desire employment with a company/organization that emphasizes growth, development and

opportunities.

Q ualifications Summary: Skilled and dedicated Executive Assistant with more than 20

years experience coordinating, planning and supporting daily operational and

administrative functions.

Skills: M icrosoft office; Creating & maintaining databases; M icrosoft Access; knowledge of

f inancial accounting; numbers proficiency; analytical problem solving; client relations;

constructing agendas; leadership skills; communication skills.

Experience:

10/2011 – 06/2014: Deutsche Bank Securities, Ops Generalist - Winston Salem, NC

Maintained updates to client accounts

Processed equity and mutual fund t rade updates/corrections

Ini tiated & processed new accounts for clients

Ensured excellent internal & external communication with clients and co-workers

Scanned daily documentation within required time frames

Reviewed daily reports and prepared proper documentation for review

Completed daily banking t ransactions at branch or corporate level when required

Adhered to compliance with DB policies and procedures

Demonstrated knowledge of State and Federal regulations and laws pertaining to

DB

10/2009 – 12/2010: Lexis Nexis (Ma rtindale-Hubble), Exec. Ass’t – New Providence,

NJ

Prepared and processed expense reports via PeopleSoft

Extensive calendar management and meeting scheduling via M icrosoft Outlook

Maintained workflow by developing reporting procedures

Daily report coordination and preparation for meetings

Processed data analysis

Compiled and appropriated data for excel spreadsheets

Created and maintained Top Lawyer ini tiative and t racking spreadsheet

Prepared and processed Non-Disclosure Agreements (NDA’s)

Ensured operation of office equipment by maintaining equipment inventories

Provided daily support for VP to ensure day-to-day office operations

1/2008 – 9/2009: AT&T, Exec. Ass’t (Consultant) – Mor r istown, NJ

Coordinated and prepared contracts

Compiled required data for contract facilitation

Monitored contract processing activities

Ut ilized automated system to t rack, monitor and process contracts, amendments and

other agreement documentation under supervision of Contract Manager

Updated ID application system upon request

Provided assistance in planning & coordination of In ternational Conference

Processed international and domestic shipping

Proficient use of Microsoft Office & internal AT&T systems

Provided coverage and support for VP Executive Assistant when needed

6/2006 - 12/2007: Realogy Corp. (Coldwell Banker), Exec. Ass’t - Parsippany, NJ

Provided administrative support to Sr. VP Broker Services

Compiled excel spreadsheets and power point presentations

Database maintenance for contract proposals between CB and clients

Processed expense reports and invoice preparation utilizing CB database

In ternational and domestic t ravel arrangements

Payroll and time reporting

Special reports in support of management staff as requested

2/1984 – 1/2006: AT&T (NJ Bell), Sr. Administrative Ass’t – Mo r r istown &

Bedminster, NJ

Created dist rict web site

Extensive international and domestic t ravel arrangements

Created and maintained updates to internet and PC related databases

Accessed/utilized various software programs/database via PC or online systems

Created Excel spreadsheets; Power Point presentations and Word documents

Input invoices via data entry

Processed accounts payable and accounts receivable invoices

In terface/liaison between NOE and other organizations

Prepared expense reports and vendor payments

HR functions (i.e. payroll, relocation expenses)

Client word processing documents for distribution to various business entities

Maintained, revised, and proofread documents to ensure accuracy in meeting client

deadlines in a t imely manner

E ducation: 1976 Montclair, NJ HS Graduate

Pursuing degree in Organizational Management / Human Resources

References Available Upon Request

Contact this candidate