Executive Assistant

Cynthia L. Coles

425-***-**** *************@*****.***

SUMMARY OF QUAILIFICATIONS

• Proficient in Word, Excel, PowerPoint and Outlook

• Extensive knowledge making travel arrangements and managing staff schedules

• Excellent communication skills giving high attention to confidentially and timelines

• Basic trouble shooting of computer network and office machinery

PROFESSIONAL EXPERIENCE

Accounting Administrative Assistant

Fred Hutchinson Cancer Seattle, WA 09/2014 – Present

Research Center

• Assistant to the Company Controller

• Provide administrative support to the accounting team

• Process expense reports, journal entries and invoices

Executive Assistant

Comcast Lynnwood, WA 11/1997 – 11/2013

Administrative Duties:

• 15 years’ experience with Excel, Word, Outlook, PowerPoint, Visio and Access

• Strong written and interpersonal communication skills

• Effective execution of action items in a timely and qualitative manner

• Organized 8 to12 successful off-site events annually

• Coordinated extensive travel arrangements for several vice presidents

• Provided software training and policy guidance for team members

• Processed travel and expense reports

• Accounts payable, invoicing and purchasing, reconciliation knowledge

Project Coordination:

• Assisted in the coordination of moving an entire business office (100+ people) to a

new location (twice) which included managing contractors, clearing the old office, selecting

decor and work space needs for the new office

• Supported the planning and implementing of company-wide events for supervisors

and above twice a year (350 guests)

• Prepared the registration renewal and payment of several hundred fleet vehicles

Bank Secretary

First Citizens Bank East Missoula, MT 3/1997 – 10/1997

• Provided exceptional customer services always in a friendly and professional manner

• Opened new checking and savings accounts

• Worked with auto and real estate professionals to finance and process personal loans

• Directed the grand opening event of a bank branch

Administrative Assistant

Pavco Industries Pascagoula, MS 4/1995 – 6/1996

• Screened applicants and scheduled interviews

• Updated accounts payable ledger

• Answered and directed calls on a multi-line telephone system to appropriate parties

EDUCATION

Diploma

Bryant & Stratton Business Williamsville, NY 9/1993 – 6/1994

College

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