Executive Assistant
Resume:
JANE
V.
DELAPENA
***************@*****.***
(650)
515-
(972)
439-
-
www.linkedin.com/in/jdelapena
PROFESSIONAL
SUMMARY:
Motivated
seasoned
Executive
Assistant
with
a
Bachelors
Degree
in
Business
Management
&
Administration
and
with
over
20+
years
of
•
Executive
Administrative
extensive
support
experience
in
fast
paced
and
dynamic
environments
working
along
side
C-
level
executives
Detail-
focused,
strong
academic
background
and
highly
experienced
and
talented
with
solid
achievements
•
Well-
developed
in
overall
proven
skills
and
ability,
reputation
for
being
a
go-
getter,
absolutely
indispensable,
excellent
at
handling
delicate
•
situations
requiring
tact
&
discretion,
independently
focuses
on
short
term
&
long-
term
objectives,
goals
&
projects
Strong
project
management
skills
encompassing
all
aspects
from
inception
through
to
completion;
Very
capable
of
directing
&
working
with
•
cross-
functional
teams;
to
achieve
customer
&
corporate
goals
Proactive,
conscientious
and
thorough
with
details;
Very
professional,
loyal,
reliable,
dedicated
with
confidentiality
•
Supervising
staff,
preparing
budgets,
managing
finances,
and
demonstrating
the
ability
to
assume
new
responsibilities
•
Advanced
&
effective
oral
communications
and
written
skills,
able
to
explain
technical
information
in
an
understandable
fashion
•
Open
communicator,
excellent
analytical
ability,
highly
organized,
self-
paced,
detailed-
oriented,
efficient
multi-
tasker,
balancing
competing
•
priorities
&
tight
deadlines
Outstanding
skills
in
evaluation,
analysis,
results/solutions,
excellent
document
production
(sales
pitch-
presentations/proposal,
projects,
•
agendas,
correspondence,
reports,
etc.);
proficient
computer
skills
with
compatible
troubleshooting
ability
(advanced
user
in
Microsoft
Office
&
other
software’s
&
databases)
Demonstrated
mentor/team
leader/builder,
exceptionally
adept
at
developing
rapport
with
people,
diligent
in
all
work
areas,
works
well
in
•
all
types
of
team
environments,
contributing
high
accuracy
and
motivation
Hard-
worker
with
strong
work
ethics,
energetic,
motivated,
well-
managed,
patient
&
diplomatic
with
all
levels
of
personnel;
I
thrive
in
a
fast-
•
paced
work
environment
and
look
forward
to
the
daily
challenges
that
provides
TECHNICAL
SKILLS:
Office
Suite
programs
-
Apple/Mac,
Windows;
Word,
Outlook,
Excel,
Adobe
Acrobat,
Photo
Editor,
PowerPoint,
Publisher,
FrontPage,
Access
•
Finance,
TouchPoint/Emulator
(banking
system),
QuickBooks
Other
programs
software’s/programs
-
Concur
Expense
Reporting,
SAP,
Oracle,
Business
Works,
NEIS2000/TEX2000,
MetroScan,
•
Comps/CoStar,
Medical/Benetrac
EDUCATION:
Bachelors
in
Business
Management
&
Administration,
Ashley
University
•
PROFESSIONAL
EXPERIENCE:
MODE
MEDIA
CORPORATION
f/k/a
GLAM
MEDIA,
INC.
Brisbane,
California
from
August
2013
-
current
EXECUTIVE
ADMINISTRATOR
to
EVP/CFO
&
Corporate
Operations
(Administration,
HR,
Legal,
AP/AR,
Finance)
Primary
role/
liaison-
primary
contact
and
providing
high
level
&
interpersonal
direct
support
to
the
EVP/CFO
in
a
fast
paced/multi-
tasking
and
•
very
demanding
environment
for
a
digital
online
media
company
of
over
250M
users
worldwide.
Works
independently
on
special
nonrecurring
and
ongoing
projects
•
Utilize
discretion
in
maintaining
confidentiality
while
resolving
time-
sensitive
issues
with
a
high
degree
of
precision
and
attention
to
detail
•
Draft
written
responses
and
handled
correspondence
not
requiring
personal
attention
of
the
executive
•
Create
and
maintain
Corporate
calendar;
Organize
extensive
worldwide
travel
in
its
entirety
•
Prioritize
large
volumes
of
information
and
communication;
Utilize
considerable
judgment
and
discretion
in
scheduling
appointments
and
•
telephone
calls
Maintain
professional
attitude,
poise,
diplomacy
and
composure
-
even
under
very
stressful
situations
•
Primary
interface
with
Board
of
Directors
&
Auditor:
schedule
coordination,
correspondence,
meeting
preparation,
facilitate
Quarterly
•
meetings/
calls
and
annual
off-
site
leadership
training
Maintained
up-
to-
date
business
expense
reporting
•
Stock
&
Equity
Administration
duties;
maintaining
reports,
checks
&
balance,
etc.
•
HR
duties;
interviewing,
reporting,
organization
charts,
etc.
•
GMP
SECURITIES
LP,
Toronto,
Ontario,
Canada
from
March
2012
–
June
2013
(Investment
Banking;
Returned/
moved
back
to
SF
Bay
Area)
EXECUTIVE
ASSISTANT
&
PERSONAL
ASSISTANT
to
the
Chairman
&
Managing
Director
Overall
executive
administration
managing
day-
to-
day
logistical
supporting
business
needs
ensuring
high
quality
service
by
managing
•
workflow
to
the
Chairman,
the
Managing
Director
&
the
Corporate
Finance
Mining
Team
(SVP,
VP,
associates,
analysts)
Primary
back-
up
support
for
the
Senior
Executive
Administrative
Assistant
(daily
&
when
not
in
the
office);
who
supports
the
Co-
Head/
•
Managing
Director
&
the
Senior
Managing
Director
for
Corporate
Finance
Division;
kept
them
on
time,
organized
and
briefed
on
all
meeting
material
(attendees,
agenda,
speaking
points,
and
background)
Managed
executive
and
corporate
calendar
•
Planned,
scheduled,
coordinated
board
meetings,
executive
and
company-
wide,
meetings
and
events
•
Composed,
proofread,
and
edited
company
correspondence
•
Produced
and
implemented
company-
wide
travel
management
program
•
Worked
closely
with
Finance
department;
monitored
the
budget,
provided
PO’s,
input
and
coded
all
A/P,
monitored
employees’
expense
•
reports
for
completeness
and
accuracy
Researched,
recommended,
and
monitored
all
vendors
and
purchases
•
Performed
complex
and
difficult
administrative
duties
in
a
fast-
paced
environment
with
conflicting
priorities
•
CAPITAL
ONE
BANK,
Dallas,
Texas,
USA
from
June
2010
-
August
2011
(Investment
Banking;
Moved
to
Toronto)
EXECUTIVE
ASSISTANT
&
SENIOR
ASSOCIATE/CLIENT
ACCOUNT
SERVICES
REPRESENTATIVE
to
Senior
Vice
Presidents
Provided
direct
support
to
Senior
Vice
President
developing
service
relationships
with
financial
institutions
&
commercial
clients
•
Coordinated/managed
corporate
travel
arrangements,
meeting
preparations,
teleconferencing
&
organizing
business
&
social
events
in
•
conjunction
to
maintaining
complex
executive
calendars
Integral
backup
for
executives,
regularly
followed
up
with
executives
to
assure
priorities
&
emergencies
were
being
assessed
accordingly
•
Assisted
account
officers
in
their
efforts
to
obtain
new
business
&
retain
existing
relationships
•
Monitored
daily
commercial
accounts
for
overdrawn
status;
Gathered
appropriate
approval
information
to
service
&
resolve
the
issues
•
Promoted
overall
Bank
asset/liability
management
objectives
&
products
to
client/customers
when
appropriate
for
customer
•
Maintained
all
technical
&
operational
support
concentrating
on
client
development
&
maintaining
exceptional
customer
service
•
relationships
with
new
markets
while
administering
existing
loans
Facilitated
the
sale,
close
&
administration
of
all
financial
institutions
services
to
include
loans,
deposits,
investments,
trust,
insurance,
&
•
banking
etc.
within
the
assigned
region;
documentation
&
pay-
offs,
wire
transfers,
etc.
Managed
a
deposit
portfolio
of
$50MM
&
loan
portfolio
of
$150MM
alongside
senior
lender
&
underwriters;
complete
daily
loan
notices
•
from
main
agent
banks;
in
conjunction
to
receipt
of
loan
payments,
interest
payments,
letter
of
commitments,
fees,
quarterly
payments,
wire
advances
from
customer
loans,
etc.
LEGACY
EQUITY
ADVISORS,
Dallas,
Texas,
USA
from
October
2008
–
June
2010
(Private
Equity;
Closed
due
to
lack
of
funding)
DIRECTOR
OF
OPERATIONS
reported
directly
to
the
CEO/Chairman
Managed
the
day-
to-
day
activities
of
company
&
managing
varies
organizations
&
departments
(HR,
AP/AR
accounting,
payroll,
project
•
management,
at
the
direction
of
the
chief
executive.)
Primary
responsibility
was
to
ensure
organizational
effectiveness
by
providing
leadership
for
the
organization's
financial
functions
working
•
alongside
with
other
executives
&
management
team,
contributing
to
the
development
&
implementation
of
organizational
strategies,
policies
&
practices.
Liaised
between
executives
and
Venture
Capitalists
•
Financial
Management:
Developed,
managed
&
direct
budget
&
planning
process
for
the
organization;
alongside
with
the
CEO/Chairman
!
Ensured
the
Accounting
Department
requests
are
resolved/communicated
in
a
timely
manner
to
internal/external
parties
!
Oversaw
(short
&
long
term)
and
maintained
generating
monthly/quarterly
assessments,
forecasts
&
reports
of
organization's
!
financial
performance
against
budget,
financial
&
operational
goals
Office
Management
-
Organizational
Effectiveness
&
Leadership:
Managed
team
functions
-
Project
Managing
staff
(executive
team,
associates,
analysts
&
executive
assistants)
!
Drove
initiatives
in
the
management
team
&
organizationally
that
contribute
to
long-
term
operational
excellence,
ensuring
all
!
tasks/projects
are
completed
upon
request
&
deadlines
Coordinated/arranged
travel,
meetings,
conferences/teleconferences,
business
social
events,
dinners
(“do
what
it
takes
to
!
complete
the
tasks”)
Planned
and
coordinated
complex
off-
site
meetings
!
Managed
completion
of
all
other
corporate
aspects
&
deliverables
(not
limited
to)
pertaining
to
the
following;
Expenses,
!
reimbursements,
payroll,
payments,
bills,
due
diligence,
research,
databases,
IT/network
services,
building
management,
errands,
client
contact
&
introductions,
etc.
Risk
Management:
Served
as
primary
liaison
to
CEO/Chairman,
legal
counsel,
partnerships,
property
management,
licensing
etc.
!
Oversaw
organizational
insurance
&
other
policies
!
Additional
Professional
History
(further
information
is
available
upon
request):
SASCO
ELECTRIC,
Sacramento,
California,
USA
from
November
2004
-
July
2008
(Electrical
contractors;
Family
moved
to
Dallas)
OFFICE
MANAGER
&
SENIOR
EXECUTIVE
ADMINISTRATOR
for
Corporate
Office
-
Executive
Management
Team
Reported
directly
to
the
CEO,
Chief
Administrative
Officer,
Director
of
Administration
&
Executive
Officers
NEC
SOLUTIONS
AMERICA,
INC.,
Sacramento,
California,
USA
from
April
2003
-
November
2004
(New
position
and
opportunity
at
SASCO)
SENIOR
EXECUTIVE
ASSISTANT
&
CONTRACTS
ADMINISTRATOR
for
Enterprise
Services
Division
Reported
directly
to
the
President,
Vice
President
&
General
Manager
PRICEWATERHOUSECOOPERS
LLP,
San
Francisco,
California,
USA
from
February
1999
-
May
2001
(Moved
from
SF
Bay
to
Sacramento)
SENIOR
EXECUTIVE
ADMINISTRATIVE
ASSISTANT
for
Management
Consulting
Services
Division
Reported
directly
to
the
Global
Partner
&
Regional
Partner
DOMINION
VENTURES,
INC.,
San
Francisco,
California,
USA
from
June
1996
-
February
1999
EXECUTIVE
ADMINISTRATIVE
ASSISTANT
Reported
directly
to
the
President,
Vice
President
of
Operations
&
Director
LAW
OFFICES
OF
HOTHEM
&
ISELE,
San
Francisco,
California,
USA
from
January
1993
-
June
1996
ADMINSTRATIVE
OFFICE
ASSISTANT
III
Reported
directly
to
the
Senior
Partner
&
Attorney
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