Administrative Assistant Information Technology
Resume:
Valerie Theresa Smith
Address:
Phone: 240-***-**** or 240-***-****
Largo, MD 20774
E-mail: ***********@*****.***
PROFESSIONAL EXPERIENCE
Administrative Assistant/Receptionist
Federal Deposit Insurance Corporation May 2009 to August 2013
3501 Fairfax Drive
Term/Temp
Arlington, VA 22226
o Assigned to the Division of Information Technology to the Chief
Information Officer/Director.
o Answered multi-line/console phone for the CIO and five Deputies,
screen, direct and/or took messages via email.
o Prepared board cases for the legal department.
o Assisted attorneys with proofreading, edits and organizing documents
for the CIO's signature in preparation for board case to proceed to
the Chairman.
o Heavy interaction with all levels of support staff, management and
clients.
o Maintained calendar for the CIO/Director, scheduled meetings and
posted conference room calendars.
o Prepared briefing and meeting material for the CIO/Director.
o Received visitors and/or telephone calls for the CIO/Director.
o Proofread divisional monthly status report for grammatical,
typographical, and consistency errors.
o Provided input in establishing goals, objectives, milestones, task
assignments, guidelines, controls, schedules and timetables for
assigned projects.
o Provided advice, guidance and assistance to employees and senior
management on policies, procedures and regulations.
o Maintained important records for the immediate use of the
CIO/Director, including files of a confidential nature and appropriate
suspense files and logs to ensure proper and timely action.
Maintained official filing system for the division.
o Maintained records of all correspondence requiring suspense of action
and follow up.
o Located and assembled pertinent reports, files, data, and other
materials to facilitate the CIO/Director handling of reports,
correspondence, meetings, and/or conferences.
o Maintained confidentiality, discretion, diplomacy and good judgment,
as well as sound knowledge of the DIT division and organization,
program responsibilities, procedures and policies within the division.
o Prepared interview binders for prospective candidates.
o Scheduled interview appointments.
o Instructed and informed candidates of the interview process.
o Prepared interview questions for candidates.
o Attended weekly meeting to migrate all employees to Email Plus.
o Created and edited spreadsheets to schedule all employees to Email
Plus.
o Strategized and created a process to migrate all executive level
management.
o Create a white glove process to migrate all executives and their
assistants.
o Served as the Point of Contact (POC) to all employees to register/re-
register to Email Plus.
o Served as the Point of Contact (POC) to assist employees who were
delinquent or straggling to get migrated to Email Plus.
Administrative Assistant/Paralegal (Employment) June 2008- November 2008
Rebecca N. Stranberg & Associates, P.A Position downsized
8607 Second Avenue, Suite 405A 240-***-****
Silver Spring, MD 20910
o Answered and directed incoming calls based on subject matter or areas of
legal expertise.
o Maintained attorney calendar scheduling appointments, client meetings,
and court hearings. Routinely made follow up calls to confirm
appointments and/or made any appropriate changes to the appointments.
o Proofread and edited documents for attorneys.
o Coordinated all travel arrangements for attorneys and/or clients.
o Prepared all time and attendance for attorney and staff for billing and
payroll.
o Conducted all initial interviews for all new clients, gathered
information regarding the facts of the case to be determined if case is
eligible for attorney service.
o Arranged for court reporters for depositions with attorneys.
o Prepared subpoenas and depositions notices along with pleadings, letters
and memoranda.
o Created and improved filing system to include new client files,
chronological and subject.
o Prepared clients invoices in preparation for billing and mailing to
clients and vendors.
o Handled all billing for client and attorney's hours and fees to be
forwarded to Accounting for further processing.
o Processed attorney and client hours for each partner/attorney to be
entered for billing.
o Processed petty cash along with travel expenses.
o Ordered all office supplies.
Paralegal (Bankruptcy & Taxation) April 2006 - July 2006
Fried & Rosefelt, P.A. Position downsized
4416 East West Highway 301-***-****
Bethesda, MD 20914
o Provided administrative duties for senior-level partner and attorneys.
o Indexed pleadings and prepared Power of Attorney forms to be filed with
the court.
o Created and maintained spreadsheets for client's financial information.
o Maintained senior-level partner and all attorney calendars, scheduling
client meetings, depositions, hearings, and trials.
o Proofed pleadings and briefs for structure and content to be mailed to
clients, legal counsel and courthouse personnel.
o Created and improved filings system for manageability and efficiency.
o Handled all incoming calls routing them to the appropriate destination.
o Processed client hours for senior-level partner and attorneys for
billing.
o Processed petty cash and travel expenses.
Paralegal (Criminal Defense) March 2005 - June 2005
Bennett & Bair LLP Position downsized
6301 Ivy Lane, Suite 418 301-***-****
Greenbelt, MD 20770
o Created and organized all client and office files, indexed case
pleadings.
o Reviewed court transcripts gathering information to be put into
memorandum and briefs.
o Created table of authorities citing all cases listed in the brief to be
filed in court in preparation for trials and/or hearings.
o Researched and retrieved various documents using Westlaw and Lexis-Nexis.
o Requested pleadings and updated court records for review for trial and
post conviction documentation.
o Proofed pleadings and briefs for structure and content.
o Arranged attorney/client meetings with follows up.
o Communicated with courthouse personnel in referenced to docket.
Project Assistant (Bankruptcy/Litigation) June 1999 - February 2005
Piper Rudnick, LLP 703-***-****
1775 Wiehle Avenue, Suite 400
Reston, VA 20190
o Started my career as a Legal Receptionist, promoted to Litigation Legal
Secretary. Final position was Project Assistant for the Managing
Partner.
o Maintained calendar for Managing Partner and attorneys taking into
account all changes and following up with phone calls to associated
parties.
o Maintained file room, organizing, updating, indexing and labeling all
pleadings and correspondence, both chronological and subject.
o Under direction of attorneys and/or staff, researched, retrieved and
locate information from Law Library.
o Provided technical support verifying rules, regulations, facts, statutes,
records, citations, references and statistics in preparation of various
legal documents.
o Prepared trial notebooks and exhibits for hearings, depositions and
trials.
o Drafted legal briefs, opinions, agreements, memorandums and letters for
upcoming trials and hearings pertaining to legal matters.
o Proofread and edited various documents ensuring correct grammar,
punctuation, spelling and proper format under short deadlines.
o Redacted documents.
o Researched and retrieved documents using Lexis-Nexis and Westlaw.
o Used PACER to review, track documents and e-file documents.
o Traveled to various courts to file case mattered documents, obtained
copies of pleadings, researched and reviewed case files.
o Assisted paralegal and legal secretary with mass mailings and various
assignments and projects.
o Served as a backup for the paralegal and legal secretary.
o Billed time for myself and all attorneys.
o Coordinated all travel arrangements for attorneys including hotel
accommodations and car rentals and submitting travel vouchers. Followed
up with phone calls to confirm arrangements and/or changes.
o Received and distributed all incoming mail for all attorneys. Prepared
and processed outgoing mail.
o Prepared files to be sent off-site for storage.
o Order supplies for practice group.
EDUCATION
Paralegal Certification (2001) Prince George's Community College, Largo,
MD
Pursuing BS, Criminal Justice (2015) University of Maryland University
College, Adelphi, MD
TECHNICAL SKILLS
o Software: Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe
Acrobat, Word Perfect, Westlaw, Access, Lexis-Nexis, Elite, PACER, e-
Filing, Time Matters, PC Law, Spock, Lotus Notes, FACTS, CHRIS HR,
Sharepoint
o Hardware: E-Copy, HP Color Printers, Scanners
Contact this candidate