Project Assistant

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RASHMI GOEL Program-Project Assistant/Executive

G-64 First Floor Assistant/ Administrative

Associate/

Naraina Vihar Management Associate / Event

Coordinator

New Delhi 110028 (experience in planning, implementing,

Mob: 981**-*****/Res: 25796293/45044060 monitoring and evaluating

events)/Finance

E-mail: *************@*****.**.** Assistant/ Rapporteur for

Workshops,

Conferences, Seminars.

EDUCATIONAL QUALIFICATION

B.A.(Arts) Kamala Nehru College, 2nd Division

University of Delhi

BECK II English Test British Council Grade A

Management Development XLRI, Jamshedpur Grade A

Programme Course

Course in Office Management Independent Study, Grade A

and Control/Administration University of California

Extension

Advance Computer Course NIIT Grade A

Diploma Course in ITI, New Delhi 1st Division

Secretarial/Office

Management/Journalism/Administ

ration

Crash Courses on Personality UNDP Grade A

Development / Time & Crisis

Management

WORK EXPERIENCE

January 2014 Ministry of Finance, New Delhi Deputed as Consultant by

till June 30, World Bank

2014.

September 1997 - UN Organization with different UN Project Assistant/Program

2013 (15 yrs) Agencies and The World Bank (Last 10 Assistant/Management

yrs. Till date working with the World Associate/Logistics

Bank as Consultant with different Manager for

Projects), National/International

Workshops/ Administrative

Associate, Rapporteur

etc.

Dec.1984-Sept. USIS, SPAN Magazine (American Embassy) Executive

1996 (12 yrs) Associate/Editorial

Assistant

Experience Fiveyears of administ Administrative

& Project related Experience in

working with development projects at

the National & International level.

Last Worked with The World Bank Group and was deputed as Consultant for

six months at the Ministry of Finance, North Block, New Delhi. Reported

directly to the Under Secretary and the Director, Ministry of Finance. The

Contract ended on June 30, 2014.

The World Bank is a vital source of financial and technical assistance to

developing countries around the world. The World Bank helps the governments

in developing countries to reduce poverty by providing them with money and

technical expertise which they need for a wide range of projects-such as

education, health, infrastructure, communications, government reforms and

for many other purposes.

Subject dealt with in the Section:

1. World Bank assistance in Health, Education & Social Sector projects.

2. All matters relating to Global Fund Grants for TB, Malaria & HIV/AIDS.

3. Detailed Implementation Report (DIR)/ INT in respect of five Health

Sector Projects is constantly discussed between Officers of DEA,

Health Ministry & CBI. This is a high priority work of classified

nature.

Staff strength: Under Secretary, Director, Section Officer, 1 Assistant, 1

UDC

Profile: -

Work in this Section included analyzing the project proposal received

from various Ministries/ Departments like Ministry of Health & Family

Welfare, Department of Elementary Education & Literacy, Department of

Secondary & Higher Education. Work relating to the negotiations of the

project with World Bank and other pooling partners like DFID, European

Commission etc.was also undertaken. Signing of the project agreements,

processing the annual portfolio review meetings to review the projects

performance and other various work relating to the Bank assisted projects

etc. were other works dealt with in this Section. Proposals for Global Fund

to fight AIDS, Tuberculosis & Malaria (GFATM)'s grant was also among other

works being dealt with in this Section.

> Ongoing World Bank assisted projects -11 (8 Health Sector + 3 Education

Sector)

> 10 Ongoing GFATM Grants

> DFID-Trust Fund/ AAA proposals relating to Health & Education Sector

Essential Skills:

> Language: Good communication skills. I have excellent knowledge of

English, both written and spoken. I also have working knowledge of

Hindi & Punjabi.

> Flexibility to work under pressure and to respond quickly to new

demands, Commitment to assure quality, speed and accuracy in

performing technical and procedural duties, high degree of

responsibility on handling difficult/short notice tasks.

> Capable of working in a team and I am open to cultural diversity,

shares knowledge and experience, I actively work towards continuing

personal learning, act on learning plan and also apply newly acquired

skills in my routine work,

> Capacity to focus on priorities and organize work to deliver on time,

ability to negotiate in a multicultural and multilingual environment,

capacity to monitor progress of work, organize reviews and teamwork.

> Ability to determine long-term outcomes of a change in operations.

> Capable to process a considerable amount of information in an

effective and efficient way. Resistant to stress,

> I am able to rapidly produce high-quality output and work within

deadlines.

> I have a pleasant personality and strong PR skills (and am able to

deal with people from a wide variety of backgrounds)

Under the direct supervision of the Chief/Director/Project Manager/Editor

and the general guidance of the Team, I have been performing the following

tasks:

> Responsible for all administrative tasks, including logistical

support, drafting non-substantive correspondences and responses;

typing reports, papers, and documents; in support to the

implementation of the project's activities and ensure follow-up action

on a timely manner;

> Administer the financial management and reporting system of the

project in accordance to the UN rules and procedures. Check monthly

and quarterly financial reports, including Cashbooks. Assist in

preparation of Expenditure Forecast and Summary of Transactions

submitted by the implementing agencies. Maintain miscellaneous and

petty cash accounts;

> Maintain contact and effectively coordinate with focal points of other

national/international project offices, and project counterparts

(ministries, constituents, local/national institutions) in support of

the monitoring and implementation of activities and take follow-up

actions;

> Prepare background material, working papers, table and presentation

materials on the project for use in programme and discussions;

> Provide informal translation on letters, reports and documents from

Hindi to English and English to Hindi as required;

> Provide informal interpretation for all project meetings and takes

minutes and/or notes of meetings as required;

> Arrange appointments for supervisor, project consultants and UN/World

Bank/American Embassy Ambassador and Editor, SPAN officials, receive

visitors, handled telephone enquiries, place telephone calls, respond

to requests for information, maintain office records and reference

files on all project related activities, send and receive e-mails and

fax correspondence;

> Prepare administrative related briefing materials for the supervisor

for use on official missions including special meetings and for

action;

> Provide necessary administrative support and arrangement for

conducting workshops, training, meeting and seminars;

> Maintain inventory record on the receipts of payment, bank book, bank

statements of the programme account as well as partner organizations;

> Provide guidance to project partners in India on the Organization's

financial system as well as administrative and financial reporting

procedures;

> Maintain relevant programme information systems, coordinate

information materials for dissemination, update databases for the

monitoring and evaluation of the project, and update information on

website of the project;

> In consultation with the project CTA, contribute to the preparation of

progress reports (technical and administrative/financial and other

reports on project activities by providing information, records, and

preparing tables and drafting selected sections;

> Assist in general day-to-day administrative/project matters in the

office; and

> Carry out other duties as may be assigned by the supervisor.

COMPETENCIES

> I have the proven ability to use word processing software and email.

> Ability to use other software packages required by the work unit.

> Proven typing abilities. Thorough knowledge of modern office

procedures.

> Thorough knowledge of clerical practices and procedures and knowledge

of administrative

practices.

> Knowledge of the subject matter and programmed served. Knowledge of in-

house procedures

for the preparation of documents and administrative forms, and for the

creation and

maintenance of filing systems.

> Knowledge of protocol. Ability to reply in an appropriate manner to

telephone and in-person

inquiries.

> Ability to work well with colleagues. Ability to organize own work.

> Ability to evaluate correspondence and inquiries for best course of

action.

> Ability to obtain services from other work units inside or outside the

office for completion of

tasks.

> Ability to search and retrieve information from database and compile

reports.

> Ability to determine relevant background and reference materials for

others and also to screen

requests for urgency and priority.

> Ability to deal with confidential matters with discretion.

HOBBIES

> Travelling/Exploring New Places and Learning about their Culture etc.

(Travelled around the world - USA-7 Times, Europe--France, Italy,

South Africa, China, Thailand, Canada etc).

> Traveling, Exploring New Places, Reading and Watching Television

> Always be connected with Social Activities specially in Delhi.

Contact this candidate