Executive Assistant

Patricia velazquez

*** ****** *, *******, *** Jersey 07002 ********.*******.*********@*****.*** 646-***-****

Summary of Qualifications

Skillful and dedicated Executive Assistant with extensive experience in the coordination, planning, and support of daily operational and administrative functions.

● Demonstrate capacity to provide comprehensive support for executive level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks.

● Proven track record of accurately completing research, reporting and business development efforts.

● Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives.

● Highly focused and results oriented in supporting complex, deadline driven operations; able to identify goals and priorities and resolve issues in initial stages.

● Proficient in Microsoft Office System, CD Entry, Chrome River, Comparite, DeltaView 2.7, Dictaphone, DTE, Elite, Facsimile, Fastfiler, Filesite, Gear Player, HotDocs, iManage, Interaction, Internet, Interwoven, Lotus Notes, Matter Centricity, MS Excel, MS Word, Outlook, PC Docs, Power Point, Softwise, Three Semesters of College Coursework Completed, Timeslips, Timetrax, Webview Inquiry, Westlaw, Windows XP, Word Perfect 8.0, Worksite

Professional Experience

Schulte Roth & zabel llp, New york, ny 2008 to Present Senior Legal Secretary / Floor Coordinator Provide high level administrative support to Special Counsel and 3 Senior Level Associates

Dedicated, focused and able to prioritize and complete multiple tasks and follow through to achieve project goals. Independent and self motivated professional with excellent research and writing skills able to grow positive relationships with clients and colleagues at all organizational levels. I have created highly effective organizational and filing systems, including quick and thorough indexing and filing resulting in easy access to critical information and streamlined office functioning. Prepare detailed email and telephone correspondence logs. Coordinate and set up high level conference calls, board and management meetings, special events and travel arrangements. Arrange travel, hotel, and car reservations and prepare itinerary, both corporate and personal. Update and maintain calendar, assist managers with special projects as needed. Answer a high volume of incoming calls and in person inquiries from clients and colleagues; treating each person with respect and provide information and referrals. Write correspondence; proof and edit documents to ensure accuracy and consistency. Independent coordination and execution of special projects through prioritization and complete follow through to achieve project goals. Create PowerPoint Presentations and work on excel spreadsheets as required. Personal Assistant duties as required.

SEYFARTH SHAW LLP, New York, NY 2006 to 2008 Executive Assistant Served as Executive Assistant for Department Head and Senior Level Associate

Perform full secretarial functions of a highly responsible, confidential and time sensitive nature for department head. Receive, screen and prioritize incoming telephone calls, place outgoing calls, coordinate multi party conference calls. Accurately prepare and/or update correspondence, reports, presentations and memos. Single handedly run conflict checks and create new matters based on client documentation. Assist in preparation of closings. Prepare and distribute documentation to client and third parties. Coordinate travel arrangements and subsequent changes as required. Arrange travel and incurred expenses both domestically and internationally. Maintain calendar, including maintenance of Outlook to advise of department wide appointments, meetings and deadlines. Organize and coordinate departmental and external meetings and events. Process time billing and work closely with billing specialist regarding client billing and distribute same for payment. Process expense reports and operational invoices for payment. Manage, maintain and

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organize senior executive calendars and schedule. Plan, organize, and maintain meetings both domestically and internationally. Greet, welcome and manage visitors for the group. Mail, fax, scan, and other related administrative functions for the group. Personal Assistant duties as required.

Sidley Austin llp, new york, ny 2003 to 2006 Senior Legal Secretary Provide administrative support to Partner and 2 Senior Level Associates/Hands on with Department Head Heavy contact with major clientele. Prepare and revise large documentation to distribute to clients and third parties. Organize and maintain client and attorney files. Assist attorneys and paralegals in preparation and during closings. Transcribe dictation using Dictaphone and fast long hand. Maintain attorney calendar. Schedule travel arrangements, coordinate meetings and luncheons. Work closely with billing specialist regarding client billing and distribute same for payment. Prepare travel and expense reports. Perform clerical tasks such as faxing, filing and photocopying.

weil gotshal & manges llp, new york, ny 2001 to 2003 Legal Secretary Provide administrative support to Partner and 2 Senior Level Associates/Hands on with Department Head Handled various high profile clients with very private documentation. Utilized organizational skills and time management abilities in handling large quantities of documentation with multiple concurrent tasks. Heavy document production. Scheduled internal and external meetings. Daily time entries. Prepared distribution of confidential documentation to clients and third parties.

buy&hold.com, new york, ny 2000 to 2001 Legal Secretary to In House Counsel Provide administrative support to In House Counsel Under limited supervision; screened and directed calls. Performed secretarial and administrative duties of highly confidential nature. Maintained filing system. Coordinated travel arrangements and completed expense reports and itineraries. Drafted client correspondence and large volume of documentation creation. Performed clerical tasks such as faxing, filing and photocopying.

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