Administrative Assistant

Dianna Kennedy

Office Manager

Friendswood, TX

******@*****.*** - 713-***-****

To obtain a challenging multitask, fast paced, high pressure, position preferably in an industry commensurate

with my experience. To work for an organization that is progressive, growth orientated and recognizes

individual and team leadership abilities, talent and accomplishments.

WORK EXPERIENCE

Office Manager

MADSEN, KNEPPERS & ASSOCIATES, INC - July 2010 to September 2013

Support one (1) Regional Manager, one (1) Architect and three (3) Estimators with their daily work load.

Prepared all out going documentation (Client reports, correspondence, manager's expense reports, daily

employee attendance & location reports). Maintained daily, weekly & monthly forecast. Purchased, leased

& maintained all office supplies & equipment. Reviewed, approved and processed all contracts for renewal,

invoices, requisitions, purchase orders, employee expense reports, pay applications, employee time sheets &

employee weekly forecasts. Hired, trained and oversaw receptionist. Made travel arrangement & coordinate

all business development events with the other 20 offices across the USA & Canada and solely responsible

for the planning of local events. Daily interaction with Clients (generally insurance adjusters and/or attorneys),

prepared each project scope, budget and engagement letter to Clients, then setup and maintain all projects in

the MKA intranet system, created ongoing job list spreadsheet and updated daily.

Development Administrator

MEDISTAR CORPORATION - May 2006 to March 2009

Supported three (3) Project Managers ("PM's"), one (1) Leasing Agent, one (1) Attorney, the Owner & his

assistant as needed. Hired, trained and over saw the receptionist. Produced and processed all marketing,

leasing, acquisition, development & construction documents for all phases of each projects. Set up &

maintained both electronic & hard files for all well. Prepared marketing materials and sent via mass e-mail &

flyer mail outs. Prepared all proposals for new Clients & Projects. Sent out invitation to bids, collected bids,

prepared tally sheet, sent out reward & regret letters, prepared all contracts for both Architects & GM's, assisted

with all project paperwork including closeout documents. Produced various spreadsheets & reports for weekly

staff meetings including project budgets analysis and cost reconciliation reports.

Administrative Assistant/Assistant Project Manager

TRAMMELL CROW COMPANY - January 2000 to May 2006

Left TCC for Position w/Opportunity of Advancement)

Development & Construction Division

Administrative Assistant/Assistant Project Manager

I supported five (5) Top Executives for this Global Real Estate Development Company. I assisted with all new

construction, remodel & maintenance for all four departments (industrial, retail, professional office buildings &

health care buildings). Prepared marketing materials and sent via mass e-mail & flyer mail outs. Prepared all

proposals for new Clients & Projects. Sent out invitation to bids, collected final bids, prepared tally sheet, sent

out award & regret letters, prepared all contracts for both Architects & GM's, assisted with all project paperwork

including closeout documents. Produced various spreadsheets & reports for weekly staff meetings including

project budgets analysis and cost reconciliation reports. Handled all LOIs, RFIs, CRs and COs as they came

in. I also acted as Asst PM on all retail shell build-outs, from lease of space thru turnover to tenant.

Contract Employee

CITY OF HOUSTON - Houston, TX - June 1997 to January 2000

Laid off, City Cut Backs)

Building Services Department, Design & Construction Division

Administrative Assistant/Assistant Project Manager

Followed City construction projects thru all phases of the design & construction. Created & maintained a Project

Progress Spreadsheet used for weekly & monthly division meetings. Sent out invitation to bids, collected bids,

prepared tally sheet, sent out reward & regret letters, prepared all contracts for both Architects & GM's, assisted

with all project paperwork including closeout documents. Produced various spreadsheets & reports for weekly

staff meetings including project budgets analysis and cost reconciliation reports. The Project Log, in which I

solely created, later became a standard City document, used by all City departments.

Administrative Assistant

KCI CONSTRUCTION, INC - Baytown, TX - April 1995 to June 1997

Produced and processed all subcontractor documentation throughout the project. Prepare logs, spreadsheets

& reports that were distributed to Plant Managers, OSHA, Subcontractor's & KCI/MW Kellogg Executives

weekly.

Office Manager

AUSTIN INDUSTRIAL, INC - Clear Lake, TX - November 1992 to March 1995

Provided support to the Project Manager, Engineer, Superintendent, General Foreman and all other staff as

needed. Handled all HR duties. Processed all requisitions, PO's and Vendor Invoices. Oversaw document

control, brass shack guard & guard shack attendant. Created & maintained MSDS Logs, weekly force reports,

all safety documents and other general documents and duties as needed.

ADDITIONAL INFORMATION

COMPUTER SOFTWARE SKILLS:

Proficient In:

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