Ruth Taylor-Cox
Brampton, ON ( acen0m@r.postjobfree.com ( 647-***-****
www.linkedin.com/in/ruthtaylorcox
Communications & MARKETING
A dependable and highly efficient Communications Specialist with
progressive experience in diverse businesses. Known for event coordination,
project management, communication planning and for executing corporate
events with ease and absolute attention to detail. Demonstrate integrity,
vision, leadership, effective communications and innovation. Proven ability
to manage and facilitate both small and large scale galas, conferences and
single/multi-day events. Expertise includes:
Profitability enhancement through Invoicing (accounts receivable &
cost saving coordination payable)
Logistics and operations Supplier and vendor relations
Project and event management Budget development and financial
Marketing and media research approvals
Public speaking, writing and Public relations and customer service
editing RFP and contract negotiation
Timekeeper data entry Sales and marketing admin support
Purchase orders and expense reporting
COMPUTER SKILLS
Microsoft Word, Excel, PowerPoint, Oracle (Financial System), Outlook,
InDesign
PROFESSIONAL EXPERIENCE
ROGERS PUBLISHING 2006 - 2013
Event Manager, Events Solutions Department ( 2011 - 2013)
Accountable for planning and executing 10-15 new and previously branded
nationwide annual B2B events, including single/multiple day conferences,
roadshows and galas for internal and external clients; budget
responsibility of up to $700K.
. Oversaw audio visual equipment needs and recruited on-site technical
staff by securing quotes and negotiating best pricing within budget
restrictions.
. Negotiated, sourced and signed off on Request for Proposals (RFP's) and
function space contracts, securing cost effective venues and
accommodating event specific criteria.
. Executed all logistics and operations for the pre-event, onsite and post
event needs.
. Developed and updated event budgets in collaboration with client through
ongoing meetings, keeping client apprised of ongoing changes, ensuring
final approval.
. Liaised with professionals at all levels both internal and external
(sales accountants, project managers, sponsors, delegates, producers, AV
technicians, printers, designers, d cor stylists, photographers,
publishers, department heads and volunteers), maintaining a high level of
communication and effectively managing the relationships.
. Recruited personnel for large events and trained volunteers, ensuring
understanding of respective responsibilities.
. Created event marketing plans tailored to the clients'/sponsor needs
(direct mail campaigns, print, social media, eDirects) ensuring alignment
with sales and marketing initiatives.
. Handled all purchase orders, invoicing and expense reports for client
events and projects.
. Managed online registration sites by ensuring onsite (i.e. dietary needs,
travel and accommodation).
Marketing & Event Coordinator, Cosmetics Magazine (2006 - 2011)
Accountable for coordinating, organizing and facilitating two major upscale
gala events in Toronto and Montreal annually with attendance of up to 600
executives.
. Wrote and edited content for event promotions - Rogers' internal
newsletter, Cosmetics Magazine, FLARE.COM, Chatelaine.com, Hello!
Magazine, National Post, event programs, signage and miscellaneous
marketing collateral, creating awareness of events and publications. In
addition, wrote blurbs and content updates for the magazine's website.
. Created media lists, press releases, media advisories, event
backgrounders and assisted with radio promotions that highlighted post-
event success.
. Created and oversaw production schedules and presentation material for
judging panels, producers and sponsors, enabling timely execution of
assigned projects.
. Negotiated vendor contracts and signed off on venue rental agreements
(food & beverage, hotel room blocks, floor plans, AV, insurance).
. Provided administrative support for department (typed correspondence,
invoicing, meeting logistics, timekeeper for vacation requests, ordered
office supplies, purchase orders and expense reports).
. Managed student interns and volunteers, providing coaching and guidance.
Editorial Assistant, Chatelaine (2006)
Provided support to the magazine's executive editor and editorial staff,
researching stories and assigned art leads, assisted with budgeting and
editorial scheduling and responded to reader and publicist inquires.
. Managed executive editors' Outlook calendars.
. Coordinated travel and meeting arrangements.
. Took minutes at weekly editorial meetings.
. Coordinated department vacation requests and expense reports (Oracle
System).
CCNMATTHEWS 2002 - 2006
Media Research Associate
Responsible for researching and editing media directories for a newswire
service, which ensured 95% success rate on Canadian media release
transmissions.
. Wrote and edited research communication training documents.
. Facilitated training sessions with prospects, customers and peers (onsite
and webinars).
F.G. LISTER CO LTD. 2001 - 2002
Administrative Assistant (Accounts Receivable & Payable)
Handled reception on multi-line telecom system and provided administrative
support to CEO and sales staff.
. Entered data entry details for truck freight reconciliation weekly
reports.
. Sorted, distributed mail and ordered office supplies.
. Assisted accounts receivable and payable with invoicing.
EDUCATIONAL DATA
Public Administration & Governance Degree, 2004
Ryerson University, Toronto, ON
Public Relations Diploma, 1998
Humber College (North Campus), Etobicoke, ON
PROFESSIONAL DEVELOPMENT
Hospitality Management Training, Days Inns - Canada 2001
Communications and Media Advisor, Compassionate Outreach Foundation Inc.
(C.O.F.I) 1996 - present
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