Administrative Assistant Management

GWENDOLEN K.WILLIAMS

*** ******* ***

Paterson, NJ 07514

(: H - 973-***-**** or C - 201-***-**** * *****************@*****.***

PROFESSIONAL EXPERIENCE

1199SEIU Benefit & Pension Funds Jan. 2014

- March 2014

Administrative Assistant (Contractor)

Provided professional and confidential administrative support to

the Assistant Director of Benefits Administration department;

manage calendars and schedules, screen callers, arrange

appointments, meetings, and conferences, as directed.

Address calls, as appropriate, for the retirees; resolve

complaints and respond to inquiries on the telephone and in person

within the scope of information and authority, and refer to others,

as appropriate.

Prepare waivers, opt-outs for review /approval and maintain tracking

system

Review retiree correspondence, filing, and provide day to day

clerical duties.

Assist with Emblem enrollment as needed by helping retirees with

completing applications and choosing a primary care physician.

Order office supplies and submit departmental expenses (i.e. staff

training, staff travel, conferences/webinars, software licenses,

etc) through Finance System (Oracle).

Generate, prepare, and initiate correspondence and reports using

Excel, Word and Powerpoint as was needed.

Provided information and assistance to retirees in a courteous

manner and with sensitivity to the diversity of a multicultural

environment.

Develop and maintain reports/dashboard that summarized waivers and

opt-outs received as well as the membership counts for the Emblem

and Humana networks. Performed additional duties and projects as

assigned by management

Info Tech Corporation Fairlawn, NJ Jan.

2013 - Dec 2013

Administrative Assistant (Contractor)

Assisted in the preparation of reporting analysis of a technical

business project within the Finance department.

Financial database management via Excel and Share Point

documentation.

Schedule appointments for client meetings as well as follow-up

calls and written confirmations

Process mail and incoming correspondence in accordance with

compliance and document routing procedures;

Set up and maintain various files, logs and tracking systems in

accordance with compliance standards;

Create internal/external correspondence, presentations and

spreadsheets ;

Compile client data and research;

Create correspondence and/or log activities in contact

management system.

Communicate with individual clients to schedule appointments.

Make routine travel arrangements and complete expense reports;

Schedule and set-up internal meetings/conference calls as

required

Acted as liaison for vendors and ensure appropriate coding and

payment of office-related invoices.

Bank of America. New York, NY Jan 2011 -

Sept 2011

Executive Administrative Assistant - (Contractor)

Provided administrative duties within the Fixed Income

department.

Maintained calendar management for senior members within the

department.

Coordinated all travel arrangements/accommodation both domestic

and international.

Processed expenses for senior and middle management.

Discreetly handled confidential personnel information for

managers and their direct reports.

Interacted with various levels of business partners, clients and

associates... internally and externally.

BNP Paribias .New York, NY Jan. 2010

- Sept 2010

Executive Administrative Assistant Global Markets Trading Floor

(Contractor)

Preformed administrative duties within the Global Markets

department.

Provided support to Managing Directors.

Set up conference calls, video conferences and scheduled

meetings

Proven track record of precisely screening incoming calls on a

30 line Turret Phone System.

Specialized in Outlook, Lotus Notes, Power Point presentation

and Excel.

KPMG Montvale, NJ. Jan. 2009 - Dec.

2009

Executive Administrative Assistant (Contractor)

Provided administrative support for Audit, Advisory and Tax

Service department.

Prepared staff productivity reports with Excel spreadsheets.

Prepared monthly financial statements and processed expense

reports

Kept daily calendar to manage all internal and external

communications.

Composed and edited correspondence, including all correspondence

for senior management.

Interacted with various levels of business partners, clients and

associates... internally and externally.

Avis Budget Group Inc - (FORMERLY CENDANT CORPORATION) Jan. 2000 - Sept.

2008

Executive Assistant - Finance Dept.

Provided daily administrative support for the Chief Information

Officer, Vice Presidents and Directors in the Information Technology

Finance Department.

Interacted with various levels of business partners, clients and

associates internally and externally.

Maintained executives calendar including scheduling all meetings,

conference calls and special projects.

Prepared/Reconcile and maintained list of General Ledger (G/L) codes

for IT related spending.

Processed invoices, copying, check requests, and monthly profit and

loss reports within the department.

Arrange all aspects of travel; scheduling travel; preparing

itineraries and expediting expense reports.

Managed organizational system of confidential /financial and

personnel information files.

Assisted in preparation of organization charts, PowerPoint

presentation material and budget updates.

Conducted internal business projects and the generation and

compilation of reports for preparation of data, graph

and presentation using spreadsheet graph software.

Cendant Corporation - Finance Treasury Department

Executive Administrative Assistant to the Treasurer and CIO

Provided daily administrative support for the Treasurer /Chief

Information Officer, Vice President in the Corporate Finance Treasury

Department

Interacted with various levels of business partners, clients and

associates... internally and externally.

Maintained executives calendar including scheduling all meetings,

conference calls and special projects.

Prepared presentations and meeting materials using Microsoft Office

Tools.

Assisted Treasurer with production of financial reports and

spreadsheet of the company.

Reviewed and processed wire transfers for accuracy and entered wires

into automated tracking system.

Navigated the Treasury Departmental resource interface with various

departments on behalf of management to collect information in response

to wire and check requests.

Organized and distributed monthly bank statements for reconciliation.

Managed organizational system of confidential/financial and personnel

information files.

Maintained list of General Ledger (GL) Codes for Treasury Departmental

related spending.

Supported other officers on the team as was needed.

Quest Diagnostics Inc. - Legal Department Jan. 1999 -

Dec. 1999

Legal Secretary

Provided daily administrative support for senior level of general

counsel's office.

Assisted and prepared written correspondence and legal litigation.

Prepared /revised legal documentation for markup and black/red lining.

Duties included drafting and editing legal documents, for comparing

/merging documents.

Maintained counsel's calendar including scheduling all meetings,

conference calls and special projects.

Managed organizational system of files and legal database of all

documentation; scheduled daily, weekly and monthly backups and

updated accordingly.

Automated Data Processing, Inc. - Brokerage Services Jan.

1998 - Dec. 1998

Administrative Assistant

Provided daily administrative support with Broker Dealer Services for

senior management and team on for stock transactions and trading.

Maintained Broker's calendars, scheduled client and internal meeting.

Arrange all aspects of travel; scheduling travel; preparing

itineraries and expediting expense reports.

Dassault Falcon Jet Corporation - Legal Department Jan.

1997 - Dec. 1997

Administrative Assistant - (Contract)

Provided daily administrative support for senior level of general

counsel's office.

Phone coverage, calendar management and booking travel, preparing

itineraries and expediting expense reports.

Composed correspondence, memos and reports for corporate aviation

litigation proceedings.

Prepared /revised legal documentation for markup and black lining.

Duties included drafting and editing legal documents, for comparing

/merging documents.

Weil Gotshal & Manges New York, NY

Jan. 1990 - Dec. 1996 Legal Assistant

Administrative legal support in a law firm specializing in financial

and corporate securities litigation.

Tracked and preformed daily legal task and assignments.

Duties included drafting and editing legal documents, for comparing

/merging documents.

Prepared/revised legal documentation for markup and black lining

Prepared correspondence, maintaining calendars, printing documents/

maintaining working files.

Organized and maintained departmental files and legal filing system.

EDUCATION

Computer Learning Center, Paramus, NJ - Computer Business Applications

First School of Secretarial & Paralegal Studies, Passaic, NJ

Kean University, Union, NJ - Business Administration

SKILLS

Desktop Applications Windows 8, MS Word, Excel, PowerPoint, Visio, Access,

Photoshop, Office/Project Management, Share Point, Lotus Notes,Oracle,

PeopleSoft Financials, WebEx Presentations, Outlook Calendar and

Dictaphone. Turret Telephone System, Typing 75+ WPM.

REFERENCES

Furnished Upon Request

Contact this candidate